ARCHIVED: RFP For AALL Managing Technical Services




The Professional Development Committee (PDC) of the American Association of Law Libraries (AALL) is soliciting program proposals for a multi-day Managing Technical Services program to be held on a regular basis, in different regions of the country, beginning in July, 2001 at the AALL Annual Meeting and ending in June 2003. Proposals are solicited from AALL members and other interested parties. Proximity to specific program sites is not an element in the selection process. Each proposal is reviewed by a team of PDC members selected on the basis of their knowledge of the specified topic. Experts in a particular field may also be consulted in addition to the PDC reviewers. Contents of individual proposals will be kept in confidence. Proposals are individually rated and the final selection is based on several factors including the proposed learning outcomes, experience of the speaker(s), proposed program content and format, suggested program materials, speaker credentials and  references, the marketability of the program, and the program developer's fee.

 The program developer of the selected proposal and AALL will sign a contract outlining the development schedule,  payment and (if applicable) rights to the program materials. Travel expenses to and from presentation of this this program and housing accommodations will be paid in accordance with AALL's reimbursement policies and through use of AALL's travel agent for transportation and travel. AALL expects to pay a program development fee following an evaluation by the Director of Programs and the Professional Development Committee for the fulfillment of the requirements of the contract.

 Persons who submitted proposals will be notified of the selection results within 2 weeks of the completion of the selection process (see time line below). The submission deadline is January 31, 2000.  Four copies of the proposal should be submitted to Mary Jawgiel, AALL Education Manager. Questions should be directed to Mary Jawgiel, at (312) 939-4764.

 Program specifics:

 Technical Services is an increasingly complex and rapidly changing field. Innovations in technology have provided both opportunities and dilemmas for technical services managers.  Management issues facing technical services include: delegation of duties, skill levels for staff, system administration, downsizing, outsourcing and contracts and licenses. The proposal should cover these issues as well as, the selection process of an integrated library system and acquiring and maintaining electronic materials. This program is for the manager of technical services or person who is responsible for the technical services area of a library.

 -The program should be 2� days in length. 

-Faculty of 6-8, including the developer

-Suitable for a group of 35-60 participants

-Should include a minimum of 8-10 hours of interactive participation. This could include breakout sessions, tours and hands-on sessions.

-Substantial hard copy course materials are expected



Target Audience: This program is for librarians that oversee or manage law library technical services.

 Level: Intermediate

 Program content:

 This course is intended to provide concentrated coverage of the management of the technical services area of a law library. Proposals may cover the following topics:

 -Selection of an integrated library system 

-Migration issues to consider when changing your ILS

-Outsourcing: pros and cons to consider when it may be appropriate for your  library

-Outsourcing: the RFP process and ongoing monitoring for quality control

-System administration

-Governance of shared systems

-Long-term management of electronic materials

-Staff considerations in managing change

-Communications and interaction with other departments

-Preservation issues

 Proposal content should include:

 - Clearly stated learning methodologies and learning outcomes

- Detailed topics/content to be covered

- Description of knowledge on the topic of managing technical services

- Description of faculty qualifications, curriculum vitae and references

- Description of program history and references for previous presentations of program (if applicable)

- Statement of teaching methods

- Description of hardcopy course materials

- Description of electronically formatted materials or published text that will be used for the course (if applicable)

- Cost estimates for faculty presentation (excluding travel and housing costs) - Note #1

- Cost estimate for program development fee (if applicable) - Note #2

- Specify A/V equipment and other facility requirements - Note #3

  Time line:

 - Proposals, including proposed faculty names, due by 01/31/00

- Proposal selection by 03/10/00

- Final curriculum and schedule due by 05/26/00

Reminder: This multi-day Managing Technical Services program is scheduled to be presented at the 2001 AALL Annual Meeting and will be given in different regions of the country after July, 2001.


#1 Although the program developer is not asked to submit a budget (program/presentation costs will be compiled by AALL staff) please note that the total available for faculty honoraria (in addition to travel and housing expenses) is $1,500.

#2 AALL will pay the program developer for developing and organizing this multi-day program. This program development fee will be between $600 and $1,000.

#3 Live Internet access adds significant costs to the individual registration fee and poses the risk of technical difficulties. In addition, it restricts the number of potential sites, the number of potential participants, and scheduling flexibility. Considering alternatives such as screen captures may be a more viable option.

 Send your responses to:  American Assoication of Law Libraries, Mary Jawgiel, Education Manager, 53 West Jackson Blvd., Suite 940, Chicago, IL 60604-3695.