Developed by the Inter-Association Work Group on Government Information Policy
Congress currently is examining ways to improve public access to government information and public accountability of government entities through revisions to Title 44 of the United States Code
and other applicable statutes. We affirm that any changes to Title 44, the Federal Depository Library Program (FDLP), or federal government information policies must embrace fundamental principles of public access, and we recommend that the following goals be included in any reform effort:
GOAL 1: The law must broaden and enhance public access to all forms of government information.
1) The public has a right of access to government information.
2) In order to foster an informed citizenry capable of fully participating in our democratic process and provide for economic development, the public must be ensured easy and equitable access to federal government information from all three branches of government at no cost to the citizen.
3) In order to guarantee the availability of information to the public, the government should disseminate its information in usable formats to the public, libraries, and other information providers; and provide timely, equitable, effective, no-fee public access to its information through depository libraries.
4) Government information created or compiled by government or contractor employees or at government expense must remain in the public domain with no copyright-like restrictions.
5) The public's access to government information must not be denied or hindered by exclusive arrangements that apply copyright-like restrictions on the use or redissemination of government
6) All government information should be initially published by the government and made available with no restrictions to the public through libraries and other means. Republication of government information is the right of all citizens and no obstacles should be placed in the way of that right.
AREAS OF REFORM:
a) Legislation should guarantee the public's fundamental right to government information. Providing for the dissemination and access to government information is an affirmative responsibility of every entity of the federal government.
b) Legislation should provide for the availability or dissemination of information in the most appropriate format(s). The format of dissemination must take into account the use of the information and the reliability of the format over time.
c) Legislation should provide for multiple formats for some types of government information in order to meet users' needs and ensure the integrity, long-term preservation and permanent public access to the information.
d) The definition of "government information" to be made available to the public and included in the depository program should include all information, regardless of form or format, which is created or compiled by employees of a component of the government, or at government expense, or as required by law, except that which is required for official use only, is for strictly administrative or operational purposes having no public interest or educational value, or is classified for reasons of national security.
e) The definition of "government information" under Title 44 should include information from all government agencies, military agencies, independent regulatory agencies, government corporations, government controlled corporations, or other establishments in the executive, legislative, or judicial branches of the federal government, as well as information created, compiled, or published under government contract.
f) Legislation should clarify the definition of "government information" to explicitly include electronic information products and services. The definition of government information must include the broadest possible array of publicly-funded information of public interest or educational value, and should not be limited to only those materials originally intended for public dissemination (e.g., sales publications, brochures).
g) Legislation should make it clear that agency information products and services, including those developed under a fee-based mandate or statute, must be made available to the public at no fee through depository libraries.
h) Legislation should ensure that access to government information is not hindered by exclusive arrangements that apply copyright-like restrictions on use or redissemination of government information.
i) Legislation should ensure that no-fee public access to government information is not diminished by the privatization or commercialization of government information. Information created or compiled at taxpayer expense should be made available to the public through depository libraries. In cases where government information is accessible only through government contracts with private commercial services, no-fee access to the public through depository libraries should be ensured.
j) Legislation should eliminate the exclusion for "cooperative publications" currently found in 44 U.S.C. 1903.
k) Legislation should ensure that government information created, compiled, or disseminated through contracts, cooperative research and development agreements, or other formal arrangements, must be available to the public at no fee through depository libraries.
GOAL 2: The law must resolve the constitutional or inter-branch issues regarding the oversight and administration of information creation, acquisition, production, bibliographic control, dissemination, and permanent public access in order to establish clear accountability and facilitate public access to government information from all three branches.
1) Congress must continue to effectively provide oversight in a manner that will ensure that all three branches of government comply with the principles of public access.
AREAS OF REFORM:
a) Legislation should provide for strong congressional oversight of government information policies and practices and the power to effect government-wide standards that facilitate public access.
b) Legislation should underscore Congress' role in providing public access to government information. As the branch of government closest to the people, Congress has a vested interest in ensuring nationwide local access to federal government information.
c) Legislation should provide enforceable compliance mechanisms for the procurement and production systems, and the public access and dissemination requirements of the law.
d) Enforcement authority should be established to cover all three branches of government.
e) Legislation should include incentives for agencies and libraries to participate in the depository program. Statutory authority should be provided to ensure agency compliance with laws and regulations regarding public access to government information, and agency participation in programs designed to facilitate and provide public access to government information.
GOAL 3: The law must strengthen the role of the Superintendent of Documents and the Federal Depository Library Program in providing public access to government information.
1) The government must provide a strong, centralized, coordinated and managed program that provides for the acquisition, bibliographic control, dissemination, and long-term public access of government information at no cost to the public through depository libraries.
2) The government must develop, adopt, and utilize government-wide standards for the production, dissemination, and access to government information in electronic format.
AREAS OF REFORM:
a) Legislation should strengthen the Federal Depository Library Program, the Superintendent of Documents Sales Program, and GPO Access as essential mechanisms for ensuring public access to
government information. [To reflect the impact of electronic technologies on public access, the name of the FDLP should be changed to the "Federal Depository Library and Public Access Program."]
b) Legislation should provide for appropriations and the statutory basis for broad public access to government information. This includes the distribution of physical publications to depository libraries at no charge, and to all others at no more than the cost of distribution. Likewise, electronic access to government information should be provided at no fee to the broadest possible audience; in cases where access fees are required, no-fee access must be guaranteed to the public through depository libraries.
c) Legislation must make it clear that regardless of any other legal or administrative requirements, government information must be made accessible to the public through the FDLP; specifically, an agency's mandate to recover costs does not relieve it from fulfilling its depository (i.e., Title 44) obligations.
d) Library services included in the FDLP should span the entire life-cycle of government information and should include:
- cataloging and bibliographic control,
- administration of access to online electronic information products,
- distribution of physical publications and tangible electronic products,
- preservation and permanent public access,
- development of standards,
- providing training,
- facilitating feedback and participation in the design and evaluation of government information
products and services,
- other services that enhance public access to government information.
These services should be centrally coordinated in order to facilitate public access and to most effectively meet the needs of libraries and the public.
e) The law must unequivocally state that electronic information must be made publicly available and included in the FDLP.
f) Adequate appropriations to the FDLP must be included to provide depository libraries with copies of publications and online access to databases. The Superintendent of Documents should be empowered to reimburse publishing agencies at the rider rate for depository copies of tangible products. Appropriations must cover the costs of producing and disseminating products through the FDLP as well as any costs for software licenses that accompany electronic products.
g) Legislation should provide for a centrally managed procurement and production system for government information products and services. Such a system should facilitate the identification of information products for inclusion in the FDLP. It is essential also that the system provide for appropriate penalties and enforcement power for non-compliance.
h) Legislation should require that each branch of government develop a standardized system in consultation with the national libraries and the judicial branch libraries to describe their electronic information products and services at the database level (e.g., GILS/Government Information Locator Service); these records should provide interactive links to online databases and information resources.
i) Legislation should provide for the utilization of advisory council(s) that include members from all three branches of government, librarians, and the public.
GOAL 4: The law must establish an affirmative responsibility of the federal government to preserve and provide permanent public access to its information, and to ensure the authenticity of government information.
1) The government has an affirmative obligation to guarantee: the authenticity and integrity of its information, the preservation of government information, and the permanent public access to government information.
AREAS OF REFORM:
a) Legislation should provide for the central coordination of permanent public access to government information. The federal government, including the Superintendent of Documents working in cooperation with the National Archives and Records Administration and publishing agencies, should be responsible for establishing and maintaining formal contracts and interagency agreements that ensure the preservation and permanent public access to government information. Implementation of this should include a distributed system that provides for adequate redundancy and is based on official/contractual agreements between partners.
b) Legislation should account for the need of the public to be assured that the information that the government provides is authentic. Policies and practices should provide for "official" versions of government information on which the public can rely in conducting their business and affairs.
Working Document prepared by the
Inter-Association Work Group on Government Information Policy
The Inter-Association Work Group on Government Information Policy is a cooperative team of representatives from seven major library associations working to enhance public access to government
information through the revision of U.S.C. Title 44. Together, these associations represent more than 70,000 librarians, information specialists, library trustees, and others interested in library issues.
For more information, please contact:
Francis Buckley, IAWG Chair; Director, Shaker Heights Public Library
216/991-2030 or email@example.com
Mary Alice Baish, American Association of Law Libraries
202/662-9200 or firstname.lastname@example.org
Anne Heanue, American Library Association
202/628-8410 or email@example.com