ARCHIVED: Annual Meeting Local Arrangements Committee (2007-2009)

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ROSTER


2008-2009 Charge

TYPE: Process Committee

PURPOSE: To facilitate local activities for AALL Members at the Annual Meeting.

CHARGE: The Annual Meeting Local Arrangements Committee shall provide members and staff with local and regional tourist information, publicize local opportunities, and organize location-specific events, such as library tours, family, social, and dining groups. The Committee shall serve as an information resource for headquarters staff on local aspects of meeting planning, which may include excursions, entertainment, meal events, marketing the exhibit hall to local and regional businesses, and identifying local dignitaries. The Committee shall also coordinate on-site activities such as registration, hospitality, daily paper, and volunteer assignments, and solicit funds from local sources if needed to support local plans.

MEMBERSHIP QUALIFICATIONS: Attend Annual Meeting they are planning. Some members need to be residents of the area where the Annual Meeting is held.

TENURE: The Committee will serve from its appointment until the close of its Annual Meeting.

SIZE: The Committee shall generally consist of a Chair or Co-Chairs, twelve members, and a non-voting Executive Board liaison. Normally the Vice President/President-elect who appoints the Committee serves as the liaison and continues in that capacity as President. The staff liaison will generally be the Director of Meetings.

STRATEGIC DIRECTIONS COMPLIANCE:

Goal I: Leadership
Goal II: Education
Goal III: Advocacy

RELATIONSHIP TO OTHER COMMITTEES/STRUCTURES: The Committee works with the President, Annual Meeting Program Committee, Headquarters, contract companies for the meeting, and local organizations.

2007-2008 Charge

CHARGE:
The Annual Meeting Local Advisory Committee shall serve as an information resource for the staff in matters relating to the hospitality function such as local information, menu selection for the three major food functions, library tours, excursion, etc. The committee shall work with the Director of Meetings to establish subcommittees for the particular Annual Meeting; shall advise AALL staff on local aspects of meeting planning; shall assist with marketing the local area through AALL publication; and shall assist in marketing the Exhibit Hall to local and regional businesses.

The committee shall consist of a Chair chosen by the Vice-President and no more than seven members. The Advisory Group will serve from its appointment until the close of its Annual Meeting. The staff liaison shall be the Director of Meetings.

(Approved July, 1996 Board Meeting - Tab 5, page 2267)