ARCHIVED: Micrographics & Audiovisual SIS History and Bylaws

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 "Micrographics" and "Audiovisual," the two interests of M/A SIS, are longstanding interests of AALL members. Back in the late 1930's a Committee on the Microfilm Survey reported to the Committee on Scientific Aids to Learning. By the late 1950's the AALL Committee on the Application of Mechanical and Scientific Devices to Legal Literature included Subcommittees on Audio-visual Materials and on Microfacsimiles. In 1976/1977 the AALL Audio-visual Committee organized a Microform Subcommittee, and in June 1979 the AALL Executive Board approved the change from Audio-visual Committee to Micrographics/Audiovisual Special Interest Section.

The stated objectives of the Section are: to disseminate information on micrographics and audiovisuals; to further the continuing education of librarians in micrographics and audiovisuals; to promote the effective and creative use of micrographics and audiovisual materials in technology; and to cooperate with similar special interest groups of other organizations such as the American Society for Information Science.

In 1991 four subcommittees were created. In addition to a Newsletter Subcommittee, which oversees production of the A-V and Micrographics Newsletter, the other subcommittees are Audio/Video, Microforms, and New Technology. The subcommittees, which meet during the annual conference, allow members to focus attention on specific areas and projects.

More recent M/A SIS programs at AALL annual meetings have included: "A to V: Almost Everything You Ever Wanted to Know About Audio and Video" (1987); "The Future of Microforms in the Optical Disk Environment" (1987); "Protect or Perish: The Preservation of Non-Print Materials"(1988); "Interactive Videodisc as an Instructional Medium: Its Use and Potential" (1988); "A Mixed Bag -- The Cataloging and Management of Mixed Media" (1989); "In-House Video Production for Law Libraries" (1989); "Audio and Video Cassettes -- What to Buy, When to Buy: The Collection Development/ Selection Issue" (1991); "Micrographics vs. CD-ROM Optical Discs: A Debate" (1991); "Media Longevity: Preservation Methods for Audio, Video and Microform Materials" (1992); "Media Center Development: Planning Law Library Media Centers in New and Existing Facilities" (1993); "Micrographics in the Computer Environment" (1995); "Microform Digitization and Imaging" (1996).

The A-V & Micrographics Newsletter, received as part of Section dues, is in its thirteenth volume, with contributions and enthusiastic editorial work by section members.

Chairs of the Section:

Randall T. Peterson 1979/80
H. Lynn Wishart 1980/81
James R. Fox 1981/82
Bethany J. Ochal 1982/83
Nina Cascio 1983/84
Naomi Ronen 1984/85
Win-Shin S. Chiang 1985/86
Michael Klepper 1986/87
Gary Bravy 1987/88
Kay L. Andrus 1988/89
Randall T. Peterson 1989/90
Carol Meyer 1990/91
Merle J. Slyhoff 1991/92
Terrence E. McCormack1992/93
Michael Klepper 1993/94
John W. Pedini 1994/95
Andrew Laurence 1995/96
Laura Ray 1996/97
John W. Pedini 1997/98
John W. Pedini 1998/99
Laura Ray 1999/00
Troy C. Johnson 2000/01
Troy C. Johnson 2001/02
Joel Fishman 2002/03

 


American Association of Law Libraries

MICROGRAPHICS AND AUDIO-VISUAL

SPECIAL INTEREST SECTION

BYLAWS

Article I: NAME

The name of this special interest section of the American Association of Law Libraries (AALL) shall be the Micrographics and Audio-Visual Special Interest Section.

Article II: OBJECT

  1. To disseminate information on micrographics and audio-visual materials to the AALL membership;

  2. To further the continuing education of law librarians in the area of micrographics and audio-visual materials;

  3. To promote the effective and creative use of micrographic and audio-visual materials and technology in law libraries; and

  4. To work in cooperation with similar special interest groups in other associations and organizations.

It shall conduct its affairs in conformity with the Constitution and Bylaws of the American Association of Law Libraries.

Article III: MEMBERSHIP

Membership shall be open to any AALL member requesting affiliation with the Micrographics and Audio-Visual Section as provided in the AALL Bylaws.

Article IV: MEETINGS

  • Section 1. Annual Meetings.
    The annual meeting of the Section shall be held in connection with, or during, the annual meeting of the AALL.

  • Section 2. Special Meetings.
    Special meetings shall be held when called by the Section Executive Committee. Notice of such meetings will be published in the official publication of the Section, or via a mailed official notice.

Article V: OFFICERS AND COMMITTEES

  • Section 1. Officers.
    The officers shall consist of a Chair, Vice-Chair and a Secretary/Treasurer.

  • Section 2. Duties of Officers.
    The Chair, Vice-Chair and Secretary/Treasurer shall perform the administrative duties usually pertaining to their respective offices, and such other duties as may be assigned by the Section Executive Committee or the membership of the Section.

  • Section 3. Terms.
    The Chair, and Vice-Chair shall each serve one year, and the Vice-Chair shall succeed to Chair at the end of the year in which he serves as Vice-Chair. The Secretary/Treasurer shall be elected every year.

  • Section 4. Section Executive Committee.
    There shall be a Section Executive Committee consisting of the Officers named above and the immediate past-Chair. The Section Executive Committee shall direct the activities of the Section in achieving its stated objectives.

  • Section 5. Committees.
    There shall be such standing or special committees as the Section Executive Committee, or membership of the Section shall create by a majority vote. One standing committee shall be the Nominating Committee.

Article VI: NOMINATION AND ELECTION OF OFFICERS

  • Section 1. Nominating Committee.
    The Nominating Committee shall submit the names of candidates for the offices of Vice-Chair and Secretary/Treasurer, together with their written acceptances, to their Chair, in sufficient time to enable the Chair to inform the members of the section of the nominations prior to April 1, either by publication in the AALL Newsletter, the SIS newsletter, or by mail.

    In the event that the Vice-Chair cannot assume the duties of Chair, and such fact is known prior to March 1, the Nominating Committee shall also submit the names of candidates for the office of Chair for the term of one year.

  • Section 2. Nomination by Petition.
    Further nominations may be made upon written petition of five (5) members of the Section. Such petitions, accompanied by written acceptances of the nominees, must be filed with the Chair no later than May 1.

  • Section 3. Ballots.
    The Secretary/Treasurer shall prepare an official ballot, including nominations by petition. The professional position of each nominee shall appear on the ballot.

  • Section 4. Election.
    The officers of the Section shall be elected by mail. The Secretary/Treasurer shall mail ballots to each member of the Section prior to May 15. Ballots shall be marked and returned to the Secretary/Treasurer prior to June 10. The candidates receiving the largest number of votes for each office shall be declared elected, and shall be so reported by the Secretary/ Treasurer at the annual meeting of the Section. All candidates shall be notified of the results of the election at the earliest possible time.

  • Section 5. Tie Votes.
    In case of a tie vote, a run-off election shall be held at the business meeting of the Section at the annual AALL convention. Run-off elections shall be by secret ballot. The ballots shall be immediately counted, and the candidate with the largest number of votes declared elected.

  • Section 6. Destruction of Ballots.
    If there are no challenges to the results of the election, the ballots may be destroyed by the Secretary/Treasurer after the annual meeting.

Article VII: AMENDMENTS

  • Section 1.
    Bylaws of the Section may be adopted, amended or suspended at the annual meeting of the Section by a majority vote of the members present and voting. Or, bylaws may be adopted, amended or suspended through a mail ballot. Whenever the bylaws are to be changed by mail vote, the Secretary/Treasurer shall mail ballots to every member in good standing of the Section. Such ballots shall state the text of the proposed change, the purpose of the change, and the date by which ballots must be returned to the Secretary/Treasurer. Proposed changes in the bylaws by mail must receive a majority vote of the ballots to be returned to the Secretary/Treasurer in order to pass. Tie votes shall be considered failure to pass.