ARCHIVED: Technical Services SIS History and Bylaws

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The predecessor of the Technical Services SIS was the former AALL Cataloging and Classification Committee. In 1977, an organizational meeting was held, with the Section fully approved in 1979.

The object of the Technical Services SIS is to promote the communication of ideas, interests, and research of its members who are concerned with: acquisitions, collection development, cataloging and classification, preservation, and serials control. Committees have been organized to provide opportunities for in-depth study in these areas. The responsibilities of the original AALL Cataloging and Classification Committee are continued by the Technical Services SIS Standing Committee on Cataloging and Classification. A Subcommittee on Subject Headings that existed under the former AALL Committee also carries on its work within this SIS Standing Committee. Other Standing Committees include: Acquisitions, Exchange of Duplicates, Preservation, and Serials. Three additional committees are appointed annually: Nominating, Awards, and Education. TS-SIS also has informal discussion groups for the heads of acquisitions, cataloging and technical services departments.

The newsletter for the section was originally the Law Cataloger, the official newsletter of the AALL Cataloging and Classification Committee. The name was changed in 1979 to Technical Services Law Librarian (TSLL). TSLL is jointly sponsored by the Technical Services SIS and the Online Bibliographic Services SIS, and is published quarterly.

TS-SIS also conducts an annual membership survey. The survey provides members with the opportunity to recommend programs and projects and to volunteer for offices, programs, and committee appointments.

In 1996, TS-SIS developed its own Web page on the Internet with information for section members, as well as links to TSLL, AALLNET, and other sites of interest to technical services librarians.

Chairs of the Section:

James Mullens 1977/78
Phyllis Marion 1978/80
Collen Raker 1980/81
Margaret Maes Axtmann1981/82
Gayle S. Edelman 1982/83
Melody Lembke 1983/84
Jacqueline Paul 1984/85
Marilyn Nicely 1985/86
Merle Slyhoff 1986/87
Michele M. Finerty 1987/88
Renee D. Chapman 1988/89
Cynthia A. Larter 1989/90
Mary Lu Linnane 1990/91
 
Janis Johnston 1991/92
Caitlin Robinson 1992/93
Hope Breeze 1993/94
Katharine Tooley 1994/95
Michael J. Petit 1995/96
James Mumm 1996/97
Leonette Williams 1997/98
Joseph Thomas 1998/99
Janet McKinney 1999/00
Alva T. Stone 2000/01
JoAnn Hounshell 2001/02
Christina Tarr 2002/03

 


 

 

American Association of Law Libraries

TECHNICAL SERVICES

SPECIAL INTEREST SECTION

BYLAWS

Bylaws have been amended, see:
http://www.aallnet.org/sis/tssis/handbook/app-01bylaws.htm

 

ARTICLE I: NAME

The name of this section of the American Association of Law Libraries (AALL) shall be the Technical Services Special Interest Section (TS/SIS).

ARTICLE II: OBJECT

The object of the Technical Services Special Interest Section shall be:

  1. To promote the communication of ideas, interests, and research which concern acquisitions, cataloging and classification, preservation of library materials, serials control, exchange of duplicates and other traditional areas of technical services;

  2. And, which lead to the development and coordination of the country's law library resources, in all types and sizes of libraries.

ARTICLE III: MEMBERSHIP

Membership shall be open to any AALL individual member requesting affiliation with the section as provided in the AALL bylaws. Membership is renewable each year.

ARTICLE IV: MEETINGS

  • Section 1. Annual Meetings.
    There shall be an annual meeting of the Technical Services Special Interest Section held in conjunction with or during the annual meeting of the AALL.

  • Section 2. Quorum.
    Twenty (20) percent of the members shall constitute a quorum for any meeting of the Section.

ARTICLE V: OFFICERS

  • Section 1. Officers and Duties.
    The officers shall consist of a Chair, a Vice-Chair/Chair-elect, a Secretary/Treasurer and two (2) Section members-at-large. These officers shall perform the duties usually pertaining to their offices and such other duties as may be assigned by the Executive Board or the membership.

  • Section 2. Terms.
    Officers other than the two elected as Section members-at-large shall serve for a term of one year, with the Vice-Chair/Chair-elect succeeding to the office of Chair at its expiration, or earlier in the case of a vacancy in that office. Officers elected as Section members-at-large shall serve two year staggered terms. All officers shall serve until the adjournment of the annual meeting at which their successors are announced.

  • Section 3. Vacancies.

    In the event of a vacancy in the office of Chair, the Vice-Chair/ Chair-elect shall succeed to the office of Chair, and shall continue in that office until the expiration of the term for which that person was originally elected to serve as Chair.

    If a vacancy occurs in the position of Vice-Chair/Chair-elect prior to the regular election of officers, a special election to fill this vacancy will be conducted as part of the regular election. If a vacancy occurs after the regular election, but prior to the annual meeting, a special election will be held if time permits. If there is not time to hold an election, the recently elected Vice-Chair/Chair-elect shall assume the office as Chair at the annual meeting. An election shall be held as soon as possible to fill the vacant Vice-Chair/Chair-elect office.

    In the event of an unexpected vacancy in other offices, candidates for the office shall be elected by a majority vote of the members of the Executive Board.

ARTICLE VI: EXECUTIVE BOARD

  • Section 1. Composition.
    The Executive Board shall consist of the Section officers, the immediate past-Chair, and the Chairs of standing committees.

  • Section 2. Duties.
    The Executive Board shall conduct the business of the Section during the period between annual Section meetings provided that none of its acts conflict with the AALL bylaws.

  • Section 3. Meetings.
    The Executive Board shall meet during the annual convention of the Association.

  • Section 4. Quorum.
    A majority of members constitutes a quorum at any meeting of the Executive Board.

ARTICLE VII: NOMINATIONS AND ELECTIONS

  • Section 1. Nominating Committee.
    The Executive Board shall appoint a Nominating Committee of at least three (3) members of the Section, designating one (1) member as Committee Chair. No member of the Nominating

    Committee shall be a member of the Executive Board. Members of the Nominating Committee may be nominated for office by written petition as described in Section 3 below. Nominating Committee members shall serve for a term of one year.

  • Section 2. Candidates.
    The Nominating Committee shall choose a slate of at least two (2) nominees for each of the offices (a) Vice-Chair/Chair-elect, (b) Secretary/Treasurer, and (c) Members-at-large. The Nominating Committee shall submit the names of the candidates, together with their written acceptances, to the Chair in sufficient time to enable the Chair to inform the members of the Section of the nominations either by publication in the February issue of the AALL Newsletter or the Technical Services Law Librarian, or by mail by February 1.

  • Section 3. Nominations.
    Further nominations may be made upon written petition of at least five (5) members of the Section. Such petitions, accompanied by written acceptances of the nominees, must be filed with the Chair not later than March 15. The Secretary/Treasurer shall prepare an official ballot, including nominations by petition. The professional position of each nominee shall appear on the ballot.

  • Section 4. Elections.
    The officers of the Section may be elected by mail ballot or by secret ballot at the business meeting of the Section during the AALL annual meeting. The Executive Board shall decide, not later than February 1 of each year, whether that year's election shall be by mail ballot or by vote at the annual business meeting. The membership of the Section should be notified of this decision in the same manner as provided in Section 2 above.

    For the first election in which staggered term Section members-at-large are to be elected, two shall be elected from a candidate list of at least four. The individual receiving the greatest number of votes shall be elected to a two-year term, and the individual receiving the next greatest number shall be elected to a one-year term. This paragraph shall be eliminated from the bylaws after the officers elected under its provisions shall have taken office.

  • Section 5. Mail Ballot.
    If the election of officers is to be conducted by mail, the Secretary/Treasurer shall mail ballots to each member of the Section prior to April 1. Ballots shall be marked and returned to the Secretary prior to May 1. For each office, the candidate receiving a plurality of votes cast shall be elected. Candidates elected shall be reported at the annual meeting of the Section by the Secretary/Treasurer. All candidates shall be notified of the results of the election at the earliest possible time.

  • Section 6. Secret Ballot at Annual Meeting.
    If the election of officers is to be conducted at the annual business meeting during the AALL convention, the election will be conducted in the same manner as for run-off elections. See Section 7 below.

  • Section 7. Run-off Elections.
    In the event of a tie, a run-off election shall be held at the annual business meeting. Run-off elections shall be by secret ballot of the members of the Section attending the meeting. The ballots shall be counted and the candidate with the largest number of votes declared elected.

ARTICLE VIII: PUBLICATIONS

The Section shall publish an official newsletter and such other publications as the Board may authorize. Copies of all publications should be submitted to the AALL Secretary for archival purposes.

ARTICLE IX: COMMITTEES

  • Section 1. Standing Committees.
    Standing Committees to consider matters of concern to the Section, that require continuity of attention may be authorized by the Section at the annual Section Meeting. Such authorization requires that a proposal stating the name and purpose of the standing committee be presented at the annual Section Meeting for a majority vote of the members present.

    On application to the Chair of the Section any Section member may become a member of any standing committee. The Chair of the Section shall appoint a committee Chair for each standing committee. The Committee Chair shall then appoint a cabinet of three (3) members for the committee with the approval of the Section Chair. The cabinet members and the Committee Chair shall be appointed for terms of two years, and may be re-appointed at the expiration of a term. During this term, the Committee Chair shall also serve as a member of the Section Executive Board. No officer of this Section may serve as a Chair of a standing committee.

    An unexpected vacancy in the office of standing Committee Chair shall be filled by a special appointment made by the Section Chair. A standing committee may be discontinued by a majority vote of the members present and voting at the annual Section meeting.

    Section 1a. The Cataloging and Classification Standing Committee's responsibility is to address problems concerning descriptive and subject cataloging and the classification of book and non-book materials.

    Section 1b. The Acquisitions Standing Committee serves as the research and discussion group on areas of acquisitions, including collection development; acquisitions policies; encumbrancing systems; accounting and record keeping; internal acquisitions procedures; approval plans related to collection development and acquisitions policies; duplicate order control; and other topics within the scope of the preceding list.

    Section 1c. The Serials Standing Committee provides a forum for addressing problems unique to serial publications including, but not limited to, check-in systems; subscription agencies; binding; claiming; and record keeping.

    Section 1d. The Preservation Standing Committee's purposes are to explore short- and long-term solutions to the effects of deterioration, neglect and disasters on all types of library materials and to serve as a clearinghouse on the subject for the Association.

    Section 1e. The Exchange of Duplicates Standing Committee encourages the exchange of duplicate materials among law libraries by issuing periodic lists of exchange materials available from member libraries.

  • Section 2. Special (Ad Hoc) Committees.
    Special committees for the performance of particular assignments may be appointed at any time by the Chair after consultation with the other members of the Executive Board.

  • Section 3. Subcommittees.
    Standing Committees and Special Committees may establish subcommittees to assist in their work.

  • Section 4. Discussion Groups.
    Informal discussion groups, to meet under the auspices of the Section, may be formed by any five (5) or more members of the Section, with the approval of the Chair.

  • Section 5. Renee D. Chapman Memorial Award for Outstanding Contributions in Technical Services
    The Renee D. Chapman Award is established to recognize and publicize individuals or groups whose efforts have resulted in significant and sustained support in technical services law librarianship. The Executive Board shall appoint a committee of at least three (3) members, designating one (1) member as Committee Chair, to consider nominations for the award. Award Committee members shall serve for a term of one year.

    The award shall be presented at the annual meeting of the Association, at the time and place approved by the Executive Board. The award need not be given each year, but shall be given at least every other year.

    The first committee named shall determine procedures, which shall be subject to approval by the Executive Board. These shall include, but not be limited to, nominating procedures, selection of recipient, and production of the physical award. This paragraph shall be eliminated from the bylaws after the work of the first committee named has been completed.

ARTICLE X: AMENDMENTS

These bylaws may be amended at the annual meeting of the Section by a majority of the members present and voting. Notice of proposed amendments shall be mailed to the Section's voting members or be published in the Section's newsletter 30 days in advance of the meeting. Any amendment shall take effect after it has been approved by the AALL Executive Board.

ARTICLE XI: CONDUCT OF AFFAIRS AND PARLIAMENTARY AUTHORITY

The Technical Services Special Interest Section shall conduct its affairs in conformity with the Constitution and Bylaws of the American Association of Law Libraries. The rules of parliamentary procedure as contained in the most recent edition of Robert's Rules of Order shall govern all meetings of the Section.