ARCHIVED: Roger H. Parent's Informal Notes - 5/9/1997

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May 9, 1997



CHAPTERS LEADERSHIP DEVELOPMENT

FIRST CHAPTER BULLETIN ISSUED:

AALL Leaders and Chapter Board members have received the first issue of the new Chapter Leadership Bulletin prepared by Sally Holterhoff, Chair Council of Chapter Presidents, AALL Executive Staff and Julie Well, Communications Consultant. A second Bulletin is being prepared for mailing to the Chapters prior to the Annual Meeting. Four additional Bulletins have been funded for next year.

We have established three objectives for the Bulletin: 1) to provide at least one brief article that will describe a topic of particular interest or concern to the Chapters; 2) to create a vehicle for Chapters to share information more effectively with each other; and 3) to provide information about AALL programs and services of particular relevance to the Chapters. We are hopeful that the Bulletin will foster improved communication between AALL and its Chapters, and among the Chapters themselves.

The Chapter Leadership Bulletin was mailed to 250 people, including AALL Leaders, the Executive Board, SIS and Committee Chairs, Representatives as well as the Chapters Leaders. Additional copies are available at no cost upon request to the AALL Executive Director.

ANNUAL MEETING OPPORTUNITIES FOR CHAPTERS:

The opportunities for Chapters to meet and discuss issues of interest will be greatly expanded in Baltimore. Sally Holterhoff and Roger Parent are coordinating the following special Roundtables. Letters of invitation to participate in the Roudtables will be mailed to Chapter Presidents on Monday May 12th.

  • Web sites: Content - what to include; creating and managing a Web site; resources needed; keeping it up to date, current and interesting; control of content - who decides what to upload.
    Sunday, July 20, 9:00a.m. - 10:30a.m.
    Moderators: Jason Hinkle, (AALL Webmaster) and Mark Folmsbee  
  • Finance and Treasurer Responsibilities: Banking and Investing; legal responsibilities and liability insurance; taxes and audit requirements; planning and organizing a budget (include samples from Chapters); reporting to members.
    Monday, July 21, 7:30a.m. - 8:30a.m.
    Moderators: Steve Ligda (AALL Director of Finance & Administration) and Anne Grande (AALL Treasurer)
  • Education Programs: Conducting member needs assessments; tips and techniques for planning effective programs; new directions and support from AALL.
    Monday, July 21, 7:30a.m. - 8:30a.m.
    Moderators: Martha Brown (AALL Director of Programs) and Kay Todd (Chair AALL Professional Development Committee)
  • Public Relations: (Note this is in addition to the Chapter PR Committees Chairs meeting on Tuesday, July 22, 5:30 - 6:30). Preparing press releases; creating membership brochures, starting an effective PR plan.
    Monday, July 21, 5:00p.m. - 6:00p.m.
    Moderators: Steve Serpas, (AALL Public Relations Assistant) Laura Hyzy, and Michelle Schmidt,
  • Effective Board Governance and Parliamentary Procedures: Preparing a board agenda and documentation; preparing Minutes; tips for running effective meetings; parliamentary procedure.
    Tuesday, July 22, 9:00 a.m.- 10:30 a.m.
    Moderators: Roger Parent (Executive Director)and Susan Siebers (AALL Secretary)
  • Membership Development - Recruitment and Retention: Ideas for promoting membership; Managing member records; mail list rental; tips for retaining members.
    Sunday, (time to be determined)
    Moderators: Roger Parent (Executive Director) and Karen Moss (Chair, Mentoring and Retention Committee)

These Roundtables are in addition to the regularly scheduled Chapter leadership events:

  • Government Relations: (Multi-state Chapters are encouraged to send at least one person from each state in their Chapter). Issues update; tips for grassroots efforts; Chapter successes.
    Tuesday, July 22, 5:15p.m. - 6:45p.m.
    Moderators: Mary Alice Baish (AALL Assistant Washington Affairs Representative) and Susan Tulis (Chair, Government Relations Committee)
  • Newsletter Editors (CONE): Electronic communication options and traditional printed newsletters; printing and advertising.
    Sunday, July 20, 11:00 a.m. - 12:30 p.m.
    Moderators: Peter Beck (AALL Director of Publications) and Maxine Grosshans (Chair, CONE)
  • President's Leadership Training 1 & 2:
    Saturday, July 19, 8:30 a.m. - 12:30 p.m.
  • Chapter Presidents and SIS Chair Luncheon:
    Saturday, July 19 12:30 p.m.- 1:45 p.m.
LEXIS NEXIS Pledges $50,000 to Sponsor AALL Law Firm Library

Publication Series

LEXIS NEXIS responded positively to a proposal prepared by the Executive Director and Mike Saint-Onge, PLL SIS Chair and Series Editor. The Series will include eight separately published titles and will be issued over the next two years, beginning in the Fall 1997. This Series is intended to build on the success of the Tool Kit and the theme: Law Librarians Making Information Work. The Series objectives are:

To assist law firm librarians communicate more effectively with their employers about issues of law firm library management and access to legal information that are of paramount importance and concern to the publishing community and our members today.

The LEXIS NEXIS grant will supplement the actual costs for printing and distributing the Law Firm Library Publication Series. In our proposal, those costs would be covered through the actual sales of the publications. We would expect law firm librarians to purchase multiple copies to distribute to their attorneys and administrators. This model has worked successfully with the Tool Kit on the value of the law library.

The following are a few of the titles under consideration:

Topic 1: Hiring a professional law librarian.

What qualifications should an employer look for? What competencies and standards of performance can be expected? How does an employer go about recruiting a qualified person? What national and regional resources are available to help employers with a search? What qualities and attributes are required to succeed as a law librarian today? What are some of the emerging patterns in staffing a law library, such as more use of technicians, marketers etc. ?

Topic 2: Firm library budgets and space requirements in the electronic age.

What impact is electronic publishing, especially the Internet having on law firm libraries? Why are budgets increasing instead of decreasing when so much information is available free on the Internet? Why does the firm still need books and space to house them?

Topic 3: Changing roles of attorneys and law librarians in electronic legal research.

Why are law librarians needed when so many attorneys have computers on their desks and can do their own legal research? What are some of the realistic and unrealistic expectations about electronic research using electronic databases, the Internet, CD-ROM products? What added value do librarians bring to the firm's research capabilities?

Topic 4: Complexity of media available to law firms requires wise planning and decision-making.

Because of the multiplicity of different media, how does the firm decide to acquire different and overlapping media, CD-ROM, paper, etc. What are some of the new training challenges facing firms? Why do different products require different search protocols and skills?.

Topic 5: Pros and cons of the Internet as a resource or tool for legal research.

Mike Saint Onge invites comments on these proposed titles and on other topics from all interested members.


1997 - 1998 Directory Publication Schedule Accelerated

In an effort to place the Directory in the hands of members earlier than ever before, I have authorized a change in practice after consulting with Frank Houdek and Judy Meadows, CCH and appropriate AALL Executive Staff. The change was proposed by Peter Beck, Director of Publications and enables AALL to complete the work on the Directory and deliver it to CCH for production by August 15th, at least two months earlier than in the past.

The authorized change is a simple one yet it will mean that members who have renewed their memberships on time and sent in corrections to their records, by the June 1st deadline, will receive their new Directory in a much more timely manner. In the past the production of the Directory has been delayed by waiting until September 1st for late dues payments.

This year we will include in the Directory everyone who is a member on June 1st. Even though some of these members may not renew their memberships, they will still be listed. As in the past if they have not renewed, memberships will be deleted from our active database on September 1st. Those members will no longer receive AALL Spectrum and other benefits of membership, and they will not appear in the next edition of the Directory.

Although AALL has received a phenomenal response from members to the request for Member Profiles, that information will not be included in the new Directory in order to meet this earlier deadline. It has been our intent to input that large amount of data during the summer months after the Baltimore Annual Meeting. In order to meet this new deadline, the Profiles will only be included in future editions. However the Member Profiles will be available immediately on the AALLNET version of the Directory, as soon as the data is input.