ARCHIVED: Roger H. Parent's Informal Notes - 9/30/2000

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September 30, 2000


Membership Report – August 31, 2000
End of 1st Quarter AALL Membership Year

TO: AALL Executive Board & Membership and Retention Committee
DATE: September 30, 2000

Schedule 1: Members by Members Type

At the end of August 31, 2000 the AALL membership totaled 4362 members. This includes dues paying members, honorary (3) and life (85) members. There are no comparable figures for prior years because AALL did not issue 1st quarter reports using the current accurate method for tracking memberships on a monthly and quarterly basis.

The AALL membership database includes 206 VIP or complimentary memberships. These individuals represent a diverse group of library school deans, donors, and publishers who receive AALL publications and announcements. They are NOT included in the above count of members.

Since June 1, 2000, the beginning of the AALL membership year, 232 new members have joined AALL. 90% of these memberships were paid by checks drawn on institutions.

As of September 30, 2000, 152 new members have joined AALL by taking advantage of the 1st year free offer.

Schedule 2: Members by Employer Types

There are seventeen Employer Types in the AALL membership database. The list of Employer Types reveals the diversity of Employer Types and allows staff to track memberships in all areas. In particular among vendors and publishers of which there were 42 members - less than 1% of the AALL membership - at the end of August.

We have no comparable data for prior years. Beginning with the second quarter membership report at the end of November, we will be able to draw comparisons with last year when we began tracking memberships using current methods.

Schedule 3: Institutions/Employers by Type

At the end of August 31, 2000 the AALL membership database included 1894 separate institutions/employers. There are no comparable figures for prior years because AALL did not issue 1st quarter reports using the current accurate method for tracking memberships on a monthly and quarterly basis.

Schedule 4: SIS Memberships

At the end of August 31, 2000 SIS memberships totaled 5790.

Final Report on Dues Invoicing and Membership Renewals

As of September 22, 2000, 86% of members, who were invoiced in mid-April, have renewed their memberships. AALL mailed 2952 invoices to individual members and to institutions that held one or more memberships; 2528 of these invoices were paid and 424 have not been paid.

In March 2000, as was done in 1999, staff mailed letters and promotional flyers encouraging renewal to all members, both Individual and Institutional. This was followed in mid-April by the actual dues invoice.

In early July, staff mailed second invoices and reminder notices to all Individual members and the heads of all institutions who had not remitted by July 1st.

On August 21st, 736 members had not renewed and the staff faxed a single page final notice to 625 of these unpaid members who had a valid fax number on record; this fax was sent to all individuals even those at institutions. This notice requested a response as to whether the member intended to renew for the current year. As of the September 30th, a total of 146 members responded to the fax notice. Of these responses, 13 indicated that they had located their dues invoice and would remit payment; 31 had recently renewed; 61 requested a replacement invoice; 25 replied that they would not rejoin; and 16 had moved without a forwarding e-mail address.

All of the members who did not respond to the fax have received a notification that their membership privileges will be suspended on October 1st. This notice was included in the September issue of AALL Spectrum. They will be denied access to the Members-Only-Section on AALLNET on October 1st.

As of September 30, 2000 636 have not renewed their members. This represents 14% of those 4713 members who received an invoice.