ARCHIVED: Roger H. Parent's Informal Notes - 6/13/2002

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June 13, 2002


Sponsorships:

Once again in 2002 AALL corporate sponsors have been generous in contributing to AALL events and those sponsored by entities like committees, Chapters and SISs. A complete list of all contributors and sponsored activities will appear in the 2002 Awards & Acknowledgement Brochure distributed to all Annual Meeting registrants. All corporate and individual contributors will also be listed on signage in the Exhibit Hall. Again this year individual member contributors will receive donor stickers for their Annual Meeting badges.

Individual Contributors - Thirteen members responded to the solicitation that appeared in both the April and May issues of AALL Spectrum. By June 1st AALL raised $6696 from individual members, including the Executive Board, who responded to the AALL Spectrum insert or contributed on the dues renewal invoice. This amount includes $3030 contributed specifically to the AALL West / George Strait Minority Scholarship Endowment. Through August of last year individual members contributed $7529.

Corporate Sponsorships - Exhibitors responded well to the four levels of recognition: gold medal ($75,001 or more: LexisNexis, West, BNA), silver ($25,001 - $75,000: CCH), bronze ($5001 - $25,000: Hummingbird - a new e-business enterprise) and other contributors.

Once again in 2002 AALL corporate sponsors have been generous in contributing to AALL events and those sponsored by entities like committees, Chapters and SISs. A complete list of all contributors and sponsored activities will appear in the 2002 Awards & Acknowledgement Brochure distributed to all Annual Meeting registrants. All corporate and individual contributors will also be listed on signage in the Exhibit Hall. Again this year individual member contributors will receive donor stickers for their Annual Meeting badges. - Thirteen members responded to the solicitation that appeared in both the April and May issues of AALL Spectrum. By June 1st AALL raised $6696 from individual members, including the Executive Board, who responded to the AALL Spectrum insert or contributed on the dues renewal invoice. This amount includes $3030 contributed specifically to the AALL West / George Strait Minority Scholarship Endowment. Through August of last year individual members contributed $7529. - Exhibitors responded well to the four levels of recognition: gold medal ($75,001 or more: LexisNexis, West, BNA), silver ($25,001 - $75,000: CCH), bronze ($5001 - $25,000: Hummingbird - a new e-business enterprise) and other contributors.

$279,400 was raised from vendors in 2002 compared to $204,050 in 2001. This impressive amount does not include the costs of many other activities and events that will be paid directly by the corporate sponsor: the Opening Reception paid directly by LexisNexis, the registration bags contributed by BNA, the printing of the Directory & Handbook by CCH, nor many Chapter and SIS receptions, breakfasts, lunches, awards, and the Association Luncheon Keynote Speaker in Orlando. When these activities are considered, over $450,000 was contributed again to AALL and its members this past year.

West fulfilled its pledge of $150,000 to the Strait Scholarship Endowment and added $30,000 for annual scholarships through 2004 so that investment earnings on the endowment will grow.

In addition to West's contribution toward 2002 scholarships, $10,000 was withdrawn from the LexisNexis John Johnson Memorial Scholarship Endowment, and AALL allocated $10,000. 25 individuals applied for scholarships; the Scholarship Committee awarded 12 scholarships in 2002.

LexisNexis contributed $3000 to grants and AALL allocated $4000. 32 individuals applied for grants to attend the Orlando Meeting; the Grants Committee awarded 20 grants for attendance in Orlando.

LexisNexis has been generous in sponsoring the Opening Reception in Orlando and in pledging full support for the 2003 Reception in Seattle. LexisNexis also contributed $15,000 to the Special Committee on the Future of Law Libraries in the Digital Age. These funds will be used to print and distribute the committee's final report to all members.

We are especially thankful to BNA for their pledge of $50,000 in calendar year 2002 toward educational programs.

Research Grants - This year three research grants were allocated for a total of $19,950 for research grants. Two grants were given from Aspen Law & Business; one to the GRC for an analysis of laws pertaining to permanent public access to state government information and another to Daved Whelan and Catherine Sanders Reach of the ABA Legal Technology Resource Center to examine the state of digital libraries in private law firms. One grant was given from the AALL Research Fund, an Endowment Established by LexisNexis to Pamela Melton, Coleman Karesh Law Library, University of South Carolina, for her project "Research Habits of the South Carolina Bar"

Dues Processing and Renewals


Again this year, our staff was able to process membership renewals on such a timely basis that there were only negligible backlogs at any time. Staff will mail the second notices on July 1st. As of June 14th, 1584 invoices, 63.8% of the 2484 membership invoices have been received and processed. This compares to 39.1% of the 2508 membership invoices received and processed at the same time in 2001.

Dues Renewal Schedule for 2002:

July 1:
Reminder notices are mailed to all members. Library directors are mailed a second dues invoice.

August 15:
All unpaid members are faxed an expiration notice.

September 3:
All unpaid members are mailed their last issue of AALL Spectrum and records are deleted from the active AALLNET online directory.

October 1:
Membership & Retention Committee will call a selected group of lapsed members.


West LegalEd Center

During the past few months AALL has signed three new agreements with West that promise to enhance AALL's professional development activities for members.

After consulting with President Barbara Bintliff, Treasurer Anne Matthewman, and PDC Chair Tim Coggins and his committee, in May AALL signed a three-year non-exclusive license agreement with West. The initial agreement extends through June 2005.

This agreement provides West with access to several AALL Annual Meeting programs in Orlando that will be videotaped for ultimate placement and distribution on the West LegalEdCenter internet site. Of course AALL presenters at these programs will be asked to sign release forms. Programs will not be videotaped when speakers are unwilling to sign these forms. This summer AALL may provide additional audio taped programs and course materials from prior Annual Meetings.

West will create an AALL Content Partner page on its website and it will load AALL course descriptions, course materials and programs selected by the AMPC and PDC Chairs. West will provide on-demand, pay-per-view and subscription based access to program content provided by AALL whose members will receive discounts on all West LegalEdcenter programs.

AALL will provide links from AALLNET to its page on the West LegalEdCenter. AALL will receive a 15% royalty on the sale of AALL programs and a 10% royalty on all LegalEdCenter programs accessed by our members.

West LegalEdCenter - Legal Research Series

West LegalEdcenter After consulting with President Barbara Bintliff, Treasurer Anne Matthewman, and PDC Chair Tim Coggins, in May AALL became the sponsor of a new video series on legal research for online CLE distribution at West LegalEdcenter. This series is moderated by Bob Berring of the Univ. of Ca., Berkeley. Berring is responsible for updating and new content from his existing series. Course materials will qualify the programs for MCLE credit.

AALL is sponsoring the legal research series in name only and will not participate in content development or ownership, nor incur any costs. AALL members will be entitled to member discounts. AALL lends the license to use its name and logo in connection with the promotion and distribution of the programs. The initial agreement extends for three years through June 2005. In exchange AALL will be listed as the sponsor and West will pay AALL a 10% royalty on net sales of these programs at West LegalEdcenter.

West LegalEdcenter (http://www.westlegaledcenter.com) offers online legal education programming from local, state and national providers in both audio and video formats. Programs vary in length and pricing and many offer CLE credit. AALL members will be able to purchase the association's online programs at discounted member rates.

West - AALL Newsline in Orlando

After consulting with President Barbara Bintliff and AMPC Chair Tory Trotta, AALL agreed to partner with West to videotape a variety of daily activities at the Annual Meeting in Orlando. These videotapes will be broadcast each day - Sunday through Wednesday - on a separate channel on television monitors in hotel rooms and in the OCCC registration area.

Newsline will be anchored by a professional newscaster and will consist of pre-taped interviews with key AALL leaders, speakers and award recipients. Field reporters will also interview exhibitors - especially first-time exhibitors - and registrants in the exhibit hall and in other OCCC locations. The bulk of the 20-minute daily broadcasts will cover the entire scope of the AALL Annual Meeting - news and program highlights -, and updates interspersed with short West advertisements and news from the trade show.

AALL will control the content and will be guided by an AALL member selected by President Bintliff and a directorial team composed of West staff.

These tapes will also be streamed each day on West's website and AALL members will have access to these daily updates through our own AALLNET.

AALL agreed to this new initiative on a trial one-year basis and waived a sponsorship fee while we assess member interest.