PURPOSE: Responsibilities include accepting (from President, Executive
Board or membership, pursuant to the Bylaws) requests for proposed amendments
or proposed amendments; reviewing petitions for compliance with Bylaws;
drafting proposed amendments; arranging with Secretary for required notice
to membership and preparation of ballots; basic understanding of parliamentary
procedures; preparation of a brief, functional manual or outline of common
parliamentary procedures; preparation of annual report, including review
of Association procedures or recurring problems.
COMPOSITION: The Committee is composed of a Chairperson and two
or three committee members.
DUTIES:
1)Evaluate the Constitution
and Bylaws in its entirety on an on-going basis; and make certain they
conform to the requirements of the American Association of Law Libraries.
2)Determine if further changes to
the Constitution and Bylaws are needed in light of changes in AALL membership
categories, or special local conditions, as requested by the President
or Executive Board action.
3)Investigate how other Chapters handle
Executive Board vacancies.
4)Evaluate AzALL Constitution and
Bylaws in relation to incorporation requirements.
5)Review and compare the AzALL Constitution
and Bylaws with the model set forth by AALL.
6)Review resolutions and motions referred
by the President or the Executive Board for compliance with AzALL's Constitution
and Bylaws.
7)Where requested, act as parliamentarian
for AzALL, the Executive Board and/or various committees.
CHAIR:
1)Calls and presides at the Committee's
meetings.
2)Acts as Liaison to AALL's Constitution
and Bylaws Committee.
3)In the event the Executive Board
Liaison is not at a particular meeting, informs him/her of activities.
4)At least once a year, reports on
committee progress in the AzALL Newsletter and appears before the Board
to report on progress or problems and to observe the Board in session.
5)Writes an official Annual Report
of the Committee's activities with suggestions of changes, problems, or
ideas to pass to the next Chairperson.
6)Updates and makes corrections to
Committee pages in the AzALL Handbook for Officers and Committee Chairs,
returns revised Handbook to the Secretary at the Annual Meeting.
(The Handbook will be supplied to the Chair by the President.)
7)Forwards copies of all official
documents to the Archives Committee, particularly seminar materials.
8)Acts, when requested, as AzALL's
parliamentarian.
9)Sends copies of all official constitution
& bylaws text to the Secretary. To aid the chair in this function,
this chair should receive minutes of the Executive Board meetings and membership
meetings at which action is taken on amendments to the Constitution and
Bylaws.