Constitution | Bylaws


Constitution


ARTICLE I - NAME & PURPOSE

The name of this organization shall be Law Libraries Association of Alabama (hereinafter referred to as the Association), a chapter of the American Association of Law Libraries (hereinafter referred to as AALL).

The Association is established for educational and scientific purposes. It shall be conducted as a nonprofit organization to:

A. Promote the profession of law librarianship;

B. Enhance the role of law librarians in the legal and library professions;

C. Assist in the further professional education of law librarians;

D. Establish a continuing relationship between law librarians and the legal entities in the State of Alabama; and

E. Foster a spirit of cooperation among members of the profession.


ARTICLE II - MEMBERSHIP

Any person or institution interested in law libraries may become a member of the Association by complying with the provisions of the Bylaws.


ARTICLE III - MEETINGS

Meetings shall be held as provided in the Bylaws.


ARTICLE IV - OFFICERS

Section 1. The officers shall consist of a President, Vice-President/President Elect, Secretary, and Treasurer. The Officers shall hold office for one year. The officers shall serve without compensation. The officers shall perform the duties pertaining to their respective offices. The President of the Association also must be a member of AALL.

Section 2. In the event of a vacancy in one of the officer positions, the position shall be filled according to the Bylaws.

Section 3. All officers shall be installed and shall serve until the next year's election of the Association's officers.


ARTICLE V - EXECUTIVE BOARD

The officers, two members at large appointed by the President, and the immediate Past President together shall act as Executive Board and shall direct the activities of the Association subject to the provisions of this Constitution and the Bylaws and in accordance with the policies agreed upon by the members.


ARTICLE VI - COMMITTEES

There shall be standing and special committees. The President shall appoint all members of the standing committees. Special committees may be created as necessary. The President shall appoint all members of the special committees.


ARTICLE VII - CONSTITUTION

This Constitution may be amended at any regular meeting of the Association by a two-thirds (2/3) vote of those present, provided that the amendment has been submitted in writing at the previous regular meeting, or has been received at least ten (10) days prior to the meeting at which the voting will take place.


ARTICLE VIII - BYLAWS:

The Bylaws may be amended as provided in the Bylaws.


ARTICLE IX - EFFECTIVE DATE

This Constitution shall become effective after approval by a majority of the members voting at business meetings.




Bylaws


ARTICLE I - NAME

The name of this Association shall be the Law Libraries Association of Alabama (hereinafter referred to as the Association), a chapter of the American Association of Law Libraries (hereinafter referred to as AALL).


ARTICLE II - PURPOSE

The Association is organized to promote the profession of law librarianship, to enhance the role of law librarians in the legal and library professions, to assist in the professional education of law librarians, to establish a continuing relationship between law librarians and legal entities in the Southeast and to foster a spirit of co-operation among the members of the profession.


ARTICLE III - MEMBERSHIP

Section 1. Classification of membership.

The membership of the Association shall consist of the following classes of members: individual, institutional, associate, student, and retired.

Section 2. Individual members.

a. Requirements. Upon payment of the annual dues the following persons may become individual members of the Association.

(1) Any person connected with a law library;

(2) Any person with past law library experience; and

(3) Any person connected with a library, working as a consulting librarian, or interested in law librarianship.

b. Rights and Privileges. Individual members shall have the right to hold office, to vote, to serve on committees and to receive the publications of the Association.

Section 3. Institutional members.

a. Requirements. Any law library may become an institutional member upon payment of annual dues. Persons designated under an institutional membership shall be in all respects the equivalent of individual members.

b. Rights and Privileges. Institutional members shall have the right to vote, to serve on committees, to hold office, and to receive the publications of the Association.

Section 4. Student Members

a. Requirements: A student member shall be either an individual who is enrolled in a library school or a law school.

b. Rights and Privileges. Student members shall have the right to vote, to serve on committees, and to receive the publications of the Association.

Section 5. Associate Members

a. Requirements. A person not directly connected with a law library may become an associate member of this Association with the approval of the Executive Board and upon payment of annual dues.

b. Rights and Privileges. Associate members shall have the right to hold office, to vote, to serve on committees, and to receive the publications of the Association.

Section 6. Retired Members.

a. Requirements. Any person who meets one of the following requirements shall become a retired member upon payment of annual dues: (1) retired from library work, (2) was an individual or designated institutional member for a total of more than ten (10) consecutive years in the Association.

b. Rights and Privileges. Retired Members shall have the right to hold office, to vote, to serve on committees, and to receive the publications of the Association.

Section 7. Honorary Members

a. Requirements. Any person not already a member of the Association shall become an honorary member if nominated in writing to the officers by one or more Association members for presentation to the Executive Board, endorsed by a two-thirds (2/3) vote of the Executive Board,and elected by majority vote at the next business meeting of the Association membership: provided that, as determined by the Executive Board, two (2) other persons have not been elected already to honorary membership that year.

b. Rights and Privileges. Honorary members shall have the right to receive the publications of the Association.

c. Dues. There shall be no dues.

Section 8. Application for Membership. 

Requests for membership shall be made to the Membership Committee Chairperson of the Association, who will send the prospective member a copy of the membership information form. This form will be returned to the Membership Committee Chairperson. Provided that the applicant meets the requirements for membership as set forth in Article III, section 7 of these Bylaws, (s)he will be admitted as a member of the Association. Denial of membership status may be appealed to the Executive Board.

Section 9. Dues. 

Dues for each class of membership shall be determined by the Executive Board subject to approval by the majority of the members present and voting at any regular meeting, provided that a written notice and an explanation of the proposed dues change shall have been mailed to the members at least ten days in advance of the meeting. These dues shall be nonrefundable. New members shall be requested to pay their initial dues within ten days from the date of receipt of written notification of acceptance into the Association; those failing to pay dues within one month after notification of acceptance shall have their membership suspended automatically.

Thereafter, annual dues will become due and payable on June 1 of each year. Failure to pay annual dues will result in automatic termination of membership.

Section 10. Fiscal Year

The fiscal year of the Association shall begin on the first day of January of each year and end on the last day of December for each year.

Section 11. Antidiscrimination.

Neither membership nor participation in any activity of the Association shall be denied to any individual on account of race, color, religion, sex, age, national origin, disability, or sexual orientation.


ARTICLE IV - OFFICERS

Section 1. Officers. 

The officers of the Association are the President, the Vice-President/President Elect, the Secretary, and the Treasurer. All officers of the Association must be members in good standing of the Association. No officer may hold more than one office at a time. The President must be an AALL member.

Section 2. Terms of office.

Each officer shall be elected to serve a term of office of one year, or until he or she has been duly succeeded. Each officer's term shall begin immediately following his or her election unless otherwise provided by these Bylaws.

Section 3. Duties of officers.

The officers shall perform those duties assigned to them by  these Bylaws, the Executive Board, and the parliamentary authority adopted by the Association.

Section 4: Removal/replacement of officers.

Any officer may be removed at any time for cause. In the event of a vacancy in the office of the President, the Vice-President shall assume the office of the President for the remainder of the term plus one year. In the event that a vacancy occurs in the office of the Vice-President/President Elect, a special election will be held to elect a new Vice-President/President Elect to fill the vacancy for the remainder of the term plus one year. The Vice-President/President Elect thus elected shall duly succeed to the office of the President. In the event of vacancies of other officers or elected positions, the President shall appoint a replacement for that office for the duration of the term.


ARTICLE V - EXECUTIVE BOARD

Section 1. Members.

The Executive Board shall be composed of the officers of the Association, the immediate past President and two (2) at-large members.

Section 2. Terms of office.

a. Officers. Executive Board members who are Association officers shall serve a term on the Executive Board corresponding to their terms of office.

b. Immediate Past President. The immediate Past President shall serve a term of one year on the Executive Board.

c. At-large members. At-large Executive Board members shall assume office at the close of the annual meeting immediately following their appointment and shall serve a term of two (2) years at staggered intervals.

Section 3. Duties.

The Executive Board shall have general supervision of the affairs of the Association between its business meetings, fix the time and place of business meetings, make recommendations to the Association, and perform other duties as specified by these Bylaws or the parliamentary authority. The Board shall be subject to the orders of the Association, and none of its acts shall conflict with action taken by the Association.

Section 4. Powers.

The Executive Board shall have sole power, on behalf of the Association or any of its committees or subunits, to incur indebtedness, solicit funding, make public statements, issue public writings, and es tablish and maintain relations with other organizations.

Section 5. Depositories.

All funds of the Association shall be deposited in the name of the Association in such bank, banks, or other financial institutions as the officers may from time to time designate and shall be drawn out on checks, drafts or other orders signed on behalf of the Association by such person or persons as the officers may from time to time designate.

Section 6. Quorum and voting.

Three (3) members of the Executive Board shall constitute a quorum. Resolutions of the Executive Board shall be supported by the vote of at least a majority of its members present.

Section 7. Meetings.

Meetings of the Executive Board shall be called, and the time and place for them set, at the discretion of the President.

Section 8. Publications of resolutions. 

The text of these Bylaws and all major resolutions and policy decisions of the Association shall be provided to the membership through the Chapter's publications.


ARTICLE VI - MEETINGS

Section 1. Meetings

Regular meetings and an annual meeting of the members of the Association shall be held at a time and place to be determined by the officers of the Association. The annual meeting shall be held in each Spring.

Section 2. Notice. 

Notice of any meeting of the members shall be given by the Secretary of the Association at least ten (10) calendar days prior thereto by written notice delivered personally or sent by mail to each member at his address as shown by records of the Association. Notice shall advise members if business is to be transacted. Invitations to other interested parties may be issued for specific meetings and/or institutes as deemed appropriate by the Association.

Section 3. Special Meetings. 

Special meetings of the members may be called by, or at the request of, the President or twenty percent (20%) of the members in good standing. The person or persons issuing the call for a special meeting shall fix the time and place of such meeting. The purpose of the meeting shall be stated in the call.

Section 4. Quorum and Vote Requirements.  

Seven percent (7%) of the number of members of the Association shall constitute a quorum for any business session at any meeting of the members; but if less than a quorum are present at any meeting, a majority of members present may adjourn the meeting to another time and place. Notice of any adjourned meeting shall be given to all members of the Association.


ARTICLE VII - COMMITTEES

Section 1. 

There shall be such committees and other organizations as the Executive Board shall create or shall be created by a majority vote of those present and voting at any business meeting of the Association.

Section 2.

Committees shall be of two classes: standing committees and special committees.

a. Standing committees shall be as follows: Bylaws Committee, Continuing Education Committee, Membership Committee, Newsletter Committee, Nominating Committee, Scholarship Committee.

b. Special committees shall be appointed by the Executive Board for a stated period to accomplish a specific purpose. At the end of that period the continuation of each special committee shall be decided upon by the Executive Board.

c. Members of the standing committees shall be appointed by the President for a term of one year, except as otherwise provided in these Bylaws.

Section 3.

Each committee shall submit to the Executive Board a written annual report of its activities which shall contain any recommendations considered necessary or advisable. Additional reports may be submitted at the option of a committee or as requested by the Executive Board or President. Summaries of the reports shall be published in the President's Annual Report to the American Association of Law Libraries and reproduced in the Chapter's newsletter.

Section 4. 

No committee shall incur expenses on behalf of the Association except as authorized by the Executive Board, nor shall any committee commit the Association by any declaration of policy.

Section 5.

An elected Association officer shall be ex-officio member of all committees, except the Nominating Committee.


ARTICLE VIII - NOMINATIONS AND ELECTIONS

Section 1. The Nominating Committee.

a. The Nominating Committee shall be comprised of three (3) members of the Association who shall be appointed by the Executive Board.

b. Nominating by the Nominating Committee. Nominees shall be submitted for the following positions: Vice-President/President Elect; Secretary; Treasurer. The Nominating Committee shall submit a slate of candidates to the President to inform the members of nominations no later than March 15th.

c. Nominations by Petition. Additional nominations may be made by any member in good standing of the Association by communicating such nominations to the President in writing, endorsed by the signatures of at least five percent (5%) of the Association's members in good standing, no later than April 1st.

d. Election of Officers. The election of officers shall occur at the Spring annual meeting of the Association unless a member of the Association requests in writing, no later than April 1st., to the President that the election be completed by ballots. In the case of election by ballots, the following process shall be followed:

1. Mailing of Ballots. Ballots of nominations including the names nominated by the Nominations Committee or by petition shall be mailed to the membership of the Association by the Nominating Committee no later than April 15;

2. Receipt and Counting of Ballots. Election ballots shall be received by the Nominating Committee chairperson no later than May 5. The Nominating Committee chairperson and other members of the committee shall then tabulate the results of the election and report these results to the Association.

Section 2. Special Elections

Special elections shall be held within 60 days of a vacancy occurring and shall observe the procedures established for the election of officers by mail ballot.

Section 3. Voting. 

General and special elections shall be decided by the majority vote of the members voting.


ARTICLE IX - PARLIAMENTARY AUTHORITY

The rules contained in the latest edition of Sturgis Standard Code of Parliamentary Procedure shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.


ARTICLE X - AMENDMENT OF THE BYLAWS

Section 1.

These Bylaws can be amended at any regular meeting of the Association by a two-thirds (2/3) vote, provided that the amendment has been submitted in writing at the previous regular meeting or has been received at least ten (10) days prior to the meeting at which the voting will take place.

Section 2.

Amendments to these Bylaws shall be submitted to the American Association of Law Libraries Committee on Constitution and Bylaws by the President upon adoption by the membership of the Association.

 (Revisions adopted 5/2/97)


 



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