Perform their respective duties as specified in the LLNE Constitution,
Bylaws and Procedures Manual.
to office and committee communications promptly and thoroughly during
the term of their office.
Keep current financial records of income and expenditures involving
Maintain well organized files of chapter business which may be passed
on to succeeding officers or succeeding officers or committee chairpersons.
Coordinate activities and plans with the members of the Executive Committees,
committees with common interests, and with related AALL Committees,
Chapters, or Special Interest Sections.
The Executive Committee shall consist of the President, Vice-President/President-Elect,
Secretary, Treasurer, two Directors and the Retiring President.
The Executive Committee shall meet four times annually on the occasion
of each chapter meeting. Additional meetings may be called as
The Executive Committee shall receive, consider and approve recommendations
from the officers and Committee Chairpersons.
The Executive Committee shall be responsible for the relations between
the Chapter and the American Association of Law Libraries.
The Executive Committee shall perform such additional responsibilities
as specified in the Chapter Constitution and Bylaws.
1. The President shall perform such duties as are specified in the
LLNE Constitution and Bylaws or assigned by the Executive
The President shall preside at all meetings of the Executive Committee
and at all meetings of the general membership.
The President prepares the agenda for Executive Committee meetings
and distributes copies to Committee members prior to the meeting.
The President prepares agenda for business meetings of the general
The President, in consultation with the members of the Executive Committee,
sets goals for the year and outlines the means of attaining those
The President, in consultation with the members of the Executive Committee,
appoints the chairpersons and members of all committees with due
consideration for geographical distribution, type of library, experience,
and level of skill required.
The President, with a majority of the Executive Committee, appoints
the members of the Nominating Committee and sees to the timely
publication of the names of committee members.
The President coordinates the activities of both standing and ad-hoc
committees and monitors the progress of committee projects.
The President maintains close contact with the chairperson of the
Education Committee and/or local arrangement committees and
is available for advice in connection with the planning of
The President appoints the editor of LLNE News and provides necessary
administrative support for chapter publications.
The President writes a letter for each issue of LLNE News.
The President provides the names of chapter officers and committee
chairpersons and members to the editor for publication in
The President maintains contact with the chapter Secretary and Treasurer,
particularly with regard to deadlines for such items as the annual
report to AALL (May 1st), by Secretary.
The President maintains current LLNE files and is responsible for
the storage of unsold stocks of chapter publications (ex.
The President, with advice from the Executive Committee, decides on
the form of the meeting at the AALL annual meeting (usually
breakfast), date and time (usually early morning), and choice
of menu. The President is also responsible for mailing notices
of the breakfast meeting to the LLNE membership, collecting
responses and money, and responding to AALL regarding arrangements.
The President serves as the chapter liaison to the Council of Chapter
Presidents, fills out chapter biography and attends the annual
meeting of the Council.
The President serves as the chapter liaison to AALL and responds in
a timely fashion to all communications and questionnaires
from the parent body.
The President receives and reads newsletters from other chapters and
consults with the editor of LLNE News regarding interesting
materials which may be reprinted with permission.
The Vice-President/President-Elect shall serve as a member of the
LLNE Executive Committee and perform such duties as are assigned
by the President.
In the absence of the President, the Vice-President shall preside
at all meetings of the general membership and the Executive
In the event that the President resigns prior to the completion of
the regular term of office or, in the judgment of the Executive
Committee is unable to perform the duties of the office, the
Vice-President/President-Elect shall assume the role of President
for the remainder of the term.
The Vice-President/President-Elect shall join the chapter President
in attending the annual meeting of the Council of Chapter
Presidents at the AALL annual meeting.
The Secretary serves as a member of the Executive Committee and keeps
minutes of all Committee meetings. The Secretary shall provide all
committee members with a copy of the minutes soon after the
The Secretary shall notify the AALL Newsletter and New England area
legal newspapers of upcoming meetings.
The Secretary shall keep minutes of general business meetings and
send a copy to the editor of the LLNE News for publication.
The Secretary shall prepare the annual report of chapter activities
in consultation with the other officers and submit a copy
to AALL headquarters and to LLNE News.
The Secretary shall maintain the LLNE archives which include folders
for each meeting, materials relating to the LLNE Constitution
and chapter correspondence and shall make copies of all substantive
material for preservation.
The Secretary shall maintain contact with the editor of LLNE News
regarding general notices to the membership.
The Secretary shall keep track of all mistakes and omissions in the
The Secretary shall prepare such letters of invitation, notification
and appreciation as are deemed appropriate by the Executive
Committee. In the event that such letters are drafted by another
officer or member of the chapter, a copy should be sent to
the Secretary for inclusion in the chapter files.
In the event that the Secretary cannot attend a meeting of the Executive
Committee or Chapter, arrangements shall be made in advance
for an acting Secretary to perform the Secretary's functions.
The Secretary shall notify the membership of proposed changes in the
LLNE Constitution or Bylaws at least thirty days prior to
the meeting at which a vote is to be taken.
The Treasurer is responsible for maintaining an accurate and current
record of the all financial transactions of the chapter.
The Treasurer shall collect all monies for the chapter and shall deposit
the monies in special LLNE Chapter accounts.
The Treasurer shall disburse monies as authorized by the Executive
Committee and shall keep receipts and/or documentation of all checks
The Treasurer shall send out annual membership renewal notices at
least thirty days prior to the end of the membership year. (i.e. by
June 11th) Those members failing to pay dues after the expiration
of six months shall be suspended from membership by the Treasurer.
Suspended members may be reinstated at any time upon payment of the
full current year's dues.
The Treasurer shall maintain a current record of LLNE Membership and
shall provide an accurate list of members to the mailing list coordinator
for transmission to the editor of the LLNE News.
The Treasurer shall prepare a formal written report of all financial
transactions to date during the current financial year for presentation
at every LLNE meeting. A formal written annual report shall be presented
at the annual meeting with copies provided to each member of the Executive
committee. The Treasurer shall also submit these reports to the editor
of LLNE News for publication.
On a periodic basis, older financial records shall be transferred
to the Chapter archives.
The Directors shall serve on the Executive committee and participate
in its discussions and deliberations.
The Directors shall serve as members of the Education Committee. The
senior of the two Directors shall serve as chairperson, while the
junior Director shall assume the position upon the expiration of the
The Director shall also perform such assignments as are designated
by the Executive Committee or general membership.
The Retiring President shall serve as a member of the Executive Committee
and participate in its discussions and deliberations.
The Retiring President shall provide appropriate assistance to the
incoming President to ensure a smooth transaction of power and an
effective continuation of chapter activities.
The Retiring President shall turn over his or files to the incoming
There shall be such permanent and ad-hoc committees as determined by
a majority of the Executive Committee or by a vote of the general membership,
including the following: Education, Newsletter, Nominating, Placement
The President shall make all appointments, and reappointments of committee
chairpersons and committee members.
The President may, with the approval of the majority of the Executive
Committee, terminate the appointment of any committee chairperson and
All committee appointments are for the term of one year, unless otherwise
Committees should usually have 3 - 5 members, unless special circumstances
dictate a larger membership. Some committees may require unique representation
from each state, e.g. Newsletter.
Each committee chairperson should submit a written report to the chapter
Secretary prior to the annual meeting.
1. The Education Committee shall consist of the two chapter Directors
and such additional members as the President shall designate. Selection
of the additional members should be based on such factors as geographical
distribution and type of library to ensure broad representation.
The senior Director shall serve as Committee Chairperson.
2. The Education Committee shall set long range program goals, arrange
for host libraries, and provide assistance in program planning and
local arrangements as requested. Host, tentative dates, and suggested
topics should be scheduled two to three years in advance. Six months
to one year prior to the meeting, the host librarian and chairperson
of the Education Committee shall reconfirm the location, date and
subject of the program.
3. The Education Committee shall solicit program ideas from the general
membership and attempt to arrange for programs of greatest interest
to the current membership.
4. The Education Committee shall plan three programs annually, at
the Fall, Midwinter and Spring meetings. The Committee shall attempt
to alternate programs on substantive legal subjects with those on
various aspects of law librarianship. The one-day Midwinter meeting
is usually held joint with ABLL in the Boston area, while the Fall
and Spring meetings may be held at any agreed upon location.
5. The Education Committee shall coordinate its planning with that
of other nearby chapters in order to arrange joint meeting when feasible.
6. The Committee chairperson shall provide the Executive Committee
and editor of LLNE News with a list of forthcoming programs.
1. The Newsletter Committee is responsible for publishing the quarterly
LLNE News. The President shall appoint the editor of the LLNE News
who shall serve as Chairperson of the Committee. The President shall
appoint a representative of each New England state to the Newsletter
Committee for the purpose of gathering local items for the LLNE News.
2. The Chairperson shall make recommendations to the Executive Committee
regarding the LLNE News.
3. The Chairperson shall serve as Chapter liaison to the Council of
Chapter Newsletter Editors of AALL.
4. The Chairperson shall be provided with a current mailing list from
the Treasurer for the purpose of mailing subscriptions to the LLNE
1. Members of the Nominating Committee are appointed by the President
in consultation with the Executive Committee at least ninety days
prior to the annual meeting. Three in number, the members should represent
a cross-section of library types and states in the Chapter. The Chairperson
should be a previous member of the Committee. Members hold office
for a term of one year.
2. Committee members shall develop a list of candidates who are knowledgeable,
dedicated to improving the profession, have an interest in the chapter
and its goals, and have a willingness to serve. In developing the
slate of candidates, the Committee shall attempt to give representation
to each state and library type when possible.
3. The Committee develops a priority list of candidates for each office
and approaches each candidate about his/her willingness to serve.
4. Once the slate of candidates has been finalized, the Chairperson
notifies the President at least sixty days prior to the annual meeting.
Although additional nominations may be made directly to the President
(see Article IV of the LLNE Constitution), the slate generally includes
one candidate for each office.
5. After the President has been notified, the Committee Chairperson
sends a copy of the Committee Report to the editor of LLNE News for
publication at least thirty days prior to the annual meeting.
1. The Placement Committee serves as a clearinghouse of available
law library positions in New England and individuals who are actively
seeking employment in a New England law library.
2. The Placement Committee consists of of a Chairperson and such other
members as shall be necessary to assemble the most complete file of
job openings and applicants.
3. The Chairperson maintains a current file of job descriptions and
resumes and is available to talk with persons either seeking employment
or potential employees. The Chairperson also provides some minimum
advice to persons regarding available employment, salaries and contacts.
4. The Committee provides assistance for jobs which are predominantly
in the professional category, although support level positions are
1. The Scholarship Committee is responsible for the administration
of a program to provide financial assistance to deserving members
of the Chapter.
2. The Committee consists of a Chairperson and two members appointed
by the President.
3. The Committee is responsible for developing a scholarship application
form, distributing the forms to the membership and selecting recipients
on the basis of the scholarship guidelines.
4. The Chairperson should contact the Treasurer at the beginning of
each fiscal year to determine if the amount designated for scholarships
has been set aside.
5. The Committee shall determine the amount and number of scholarships
available for each meeting after discussion with the local arrangements
committee. Deadlines for scholarship applications must be early enough
to allow committee members to process the applications and notify
6. The Committee should review the scholarship guidelines at the end
of each fiscal year and recommend any changes to the Executive Board.
Such changes shall be published in the LLNE Newsletter by the Committee
Chairperson and sent to individuals upon request.