PREFACE

 

This Manual is based on the experiences of the St. Louis 2001 Local Arrangements Committee and on observations made at Mid-America Association of Law Libraries (MAALL) meetings for about the last 10 years.  There is no one right way to plan a MAALL meeting of course, but we hope that  future committees can benefit from our experiences.

 

Relationship to 1994 Manual

 

The organizers of the 1993 meeting in Little Rock prepared the Annual Meeting Manual, which provides an excellent overview of the meeting planning responsibilities of the Officers, the Local Arrangements Committee, and the Program Committee.  The 2002 Manual provides significantly  more detail on the Local Arrangements responsibilities, and therefore can probably be considered to largely replace the 1994 Manual for Local Arrangements matters, though the 1994 Manual may still be useful for its overview.  The 2002 Manual does not attempt to cover (other than by occasional reference), the duties of the Officers or the Program Chair.  Therefore, the 1994 Manual should still be used for information on those areas.

 

Approval

 

This Manual was accepted and approved by the Executive Board of the Mid-America Association of Law Libraries, July 9, 2002.

 

Distribution

 

The original copy of this Manual (which includes all sample materials) is being sent to the 2002 Local Arrangements Chair in print format.  It should be forwarded each year to the next Local Arrangements Chair.  Copies are also being sent to the 2001-2002 President and the 2002 Program Chair.  These copies should also be forwarded to successors.  A current version should also be kept posted on the web page.                         

 

Revisions

 

Future Local Arrangements Chairs should feel free to update the Manual as needed.  Please add  your name, location and year of your meeting,  and the date of revision, and please indicate the revision date on any revised pages.  Please see that updates are made to the President=s and Program Chair=s copies (print and electronic) and to the web page version.

 

Acknowledgments

 

The author wishes to thank the members of the St. Louis 2001 Local Arrangements Committee, especially the Steering Committee members.  Without their dedication and many hours of hard work, neither the Manual, nor the meeting, would have been possible!  They were willing to meet  with me even after the meeting was over to discuss lessons learned, and several contributed draft Manual sections, or critiqued my drafts.  They are listed below, with their institutions and primary areas of responsibility for MAALL 2001 St. Louis:

 

Peggy McDermott          St. Louis University                              Local Arrangements Co-Chair

 Excursions

 

Donna Barratt                Thompson Coburn                                 Exhibits

 

Dorie Bertram               Washington University                            Food

 

Elliott Blevins                 Sandberg, Phoenix, von Gontard              Publicity

 

Sally Crowley                Greensfelder, Hemker & Gale                 Treasurer

  Shopping and Restaurant Guide

 

Liz Glankler                   St. Louis University                                Hospitality/Internet Room

  Webmaster

 

Lynn Hartke                   St. Louis University                               Equipment and Meeting Rooms

 

Mary Kay Jung             Thompson Coburn                                   Registration

 

Julie Muchin                  Bryan Cave                                            Law Firm Library Tours

 

Katrina Stierholz             Washington University                           Thursday Night Events

  Ping Pong Tournament

 

Joan Stevens                  U.S. Court of Appeals                            Transportation

  Printed Program

  Editing of Manual

 

Joanne Vogel                 St. Louis University                                Friday Night Events

 

 

Ann Fessenden

U.S. Court of Appeals

St. Louis, Missouri

May, 2002