MichAALL Board Meeting

Meeting Minutes

February 17, 2011

Present: Amy Ash, Kineret Gable, Janet Ann Hedin, Fran Krempasky, Mark Heinrich, Clare Membiela, Virginia Thomas

I. The meeting was called to order at 3:02 p.m. via telephone conference call.

II. Attendance was taken.

III. The minutes from the October 22, 2010 meeting were approved. Fran will email revised minutes to Jessica and ask her to post to the MichALL website.

IV. President’s Report : Janet Ann Hedin.

A. Janet noted that she is currently updating the MichALL membership list. She is also working with Kineret to determine where a check from MSU went awry and was not cashed.

B. The Board discussed purchasing letterhead at the last meeting. Janet

followed up and reported that most association letterhead includes a
postal address for the group. She said that because the Treasurer position

changes every couple years, using the Treasurer’s work address as the

mail address would not work. So Janet investigated further and found

that UPS has mailbox services. A small box and forwarding service (to

the Treasurer) would cost $30 a month. If we purchased 1 year we would

get 2 to 3 months free. Larger boxes cost $40-$50. The group could get

bank statements sent to the P.O. Box and for an additional $1.00 fee, they

would forward mail to the treasurer plus cost of mailing. Mark asked

about cost in terms of MichALL’s current balance. This question was

deferred until the Treasurer’s report.

Janet also noted that a local printer that she uses could print 1,000 sheets of letterhead on 60 lb white paper for $52.52, and $91 for 1 color. Envelopes are $70 for 1,000. We can also have a receipt book printed with MichALL in it for $55.16 for 500 pages.

Janet will write up a report on her findings about the letterhead and send it to the Board. The discussion was tabled until the next meeting.

V. Vice-President’s Report

Virginia Thomas announced MichALL Spring Education Meeting dates: May 20, 2011 at Cooley Law School, Ann Arbor campus. Catering is still to be determined. Virginia said that Michael Samson offered to videotape the presentation, and she will ask Coco permission to tape it.

Virginia attended LLMD and asked attendees if they might like to have a LLMD breakout session at the MichALL Spring meeting. Consensus from the LLMD members was no, it was not necessary.

The details for the Spring Meeting are being worked on. Virginia said she should have the pricing for the meeting determined by the end of February. Coco has a small fee of $425 to present, which averages out to $15 per member. The Spring meeting will run from 9:00 a.m.-3:00 p.m. The agenda for the meeting will be: the main speaker followed by lunch. Then the AALL update, breakout sessions, and then possibly a speaker: Sue Adamczak from the Library of Michigan.

A “save the date” email will be sent out and the Spring Meeting information will be posted on the website. We will also work on advertising this with a link on website to the video of the program when it is available.

VI. Treasurer’s Report

Kineret will email Treasurer’s report to the Board. But a breakdown of

expenses included: the October dinner at Hershey’s, Janet’s receipt book,

treats and AALL Chapter Insurance. Expenses totaled: $1,003.54.

MichALL took in $335 for the fall dinner, plus $90 in memberships, totaling

$425 in deposits. Leaving a balance of $6,555.15.

VII. Secretary’s Report

No report.

VIII. Past President Report (Clare Membiela)

No report

IX. Members At Large Report

No report.

X. Old Business

Clare will send MichALL/CALL meeting minutes to Janet.

XI. New Business

A. MichALL Bylaws

Janet will be sending members to help Amy with the bylaw work. Amy was wondering if we were in compliance with our bylaws. Virginia said she will help out with the bylaws as she was on the AALL Bylaws Committee a couple of years ago.

B. Nominations

Amy and Kathleen Gamache worked on Board nominations this year. Two

people have agreed to run from law firms and academic libraries. Also, Mark Henrich and Fran Krempasky agreed to run again for member-at-large and Secretary positions respectively.

Elaine Manning from U of D will be tackling the newsletter for MichALL.

Janet will email the names of people who are running and ask the membership to send names of others interested in running. Voting is to take place in February, with the election before May.

NOTE: there was mention to change the bylaws wording for the election to: “as long as voted on before x date.”

XI. Next meeting to be determined by Doodle request, but probably in March.

XII. Janet adjourned the meeting at 3:40 p.m.

Respectfully submitted by:

Fran Krempasky

March 29, 2011