MichAALL Board Meeting
Meeting Minutes ††
February 17, 2011
Present: Amy Ash, Kineret Gable, Janet Ann Hedin, Fran Krempasky, Mark Heinrich, Clare Membiela, Virginia Thomas
I. †The meeting was called to order at 3:02 p.m. via telephone conference call. †
II.† Attendance was taken.
III.†† The minutes from the October 22, 2010 meeting were approved. Fran will email revised minutes to Jessica and ask her to post to the MichALL website.
IV.†† Presidentís Report : Janet Ann Hedin.†
A. Janet noted that she is currently updating the MichALL membership list. She is also working with Kineret to determine where a check from MSU went awry and was not cashed.
††††††††††† B.† The Board discussed purchasing letterhead at the last meeting. Janet
††††††††††††††††† followed up and reported that
most association letterhead includes a
††††††††††††††††† postal address for the group. She said that because the Treasurer position
†changes every couple years, using the Treasurerís work address as the
†mail address would not work. So Janet investigated further and found
†that UPS has mailbox services. A small box and forwarding service (to
†the Treasurer) would cost $30 a month. If we purchased 1 year we would
†get 2 to 3 months free. Larger boxes cost $40-$50. The group could get
†bank statements sent to the P.O. Box and for an additional $1.00 fee, they
†would forward mail to the treasurer plus cost of mailing. †Mark asked
†about cost in terms of† MichALLís current balance. This question was
†deferred until the Treasurerís report.
Janet also noted that a local printer that she uses could print 1,000 sheets of letterhead on 60 lb white paper for $52.52, and $91 for 1 color. Envelopes are $70 for 1,000. We can also have a receipt book printed with MichALL in it for $55.16 for 500 pages.
Janet will write up a report on her findings about the letterhead and send it to the Board. The discussion was tabled until the next meeting.
V.† Vice-Presidentís Report
Virginia Thomas announced MichALL Spring Education Meeting dates: May
20, 2011 at Cooley Law School,
The details for the Spring Meeting are being worked on.
A ďsave the dateĒ email will be sent out and the Spring Meeting information will be posted on the website. We will also work on advertising this with a link on website to the video of the program when it is available.
VI.†† Treasurerís Report
† Kineret will email Treasurerís report to the Board. But a breakdown of†††
† expenses included: the October dinner at Hersheyís, Janetís receipt book,
† treats and AALL Chapter Insurance. Expenses totaled: $1,003.54.
† MichALL took in $335 for the fall dinner, plus $90 in memberships, totaling†
† $425 in deposits. Leaving a balance of $6,555.15.
VII.†† Secretaryís Report
††††††††† No report.
VIII. Past President Report †(Clare Membiela)
††† No report
IX.††† Members At Large Report†
††††††††† No report.
X.††††† Old Business
†††† Clare will send MichALL/CALL meeting minutes to Janet.
XI.††† New Business
A. MichALL Bylaws
Janet will be sending members to help Amy with the bylaw work. Amy was
wondering if we were in compliance with our bylaws.
Amy and Kathleen Gamache worked on Board nominations this year. Two
people have agreed to run from law firms and academic libraries. Also, Mark Henrich and Fran Krempasky agreed to run again for member-at-large and Secretary positions respectively.
Elaine Manning from U of D will be tackling the newsletter for MichALL.
Janet will email the names of people who are running and ask the membership to send names of others interested in running. Voting is to take place in February, with the election before May.
NOTE: there was mention to change the bylaws wording for the election to: ďas long as voted on before x date.Ē
XI. †Next meeting to be determined by Doodle request, but probably in March.
XII. ††Janet adjourned the meeting at 3:40 p.m.
Respectfully submitted by:
March 29, 2011