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 AALL Annual Meeting

As Amended April 26, 2005

ARTICLE I.  NAME.

The name of this Association shall be Michigan Association of Law Libraries (MichALL).

ARTICLE II.  OBJECT.

The Association is established for educational and scientific purposes.  It shall be conducted to promote law librarianship; to foster a spirit of cooperation among members of the profession; and to develop and increase the usefulness of law libraries.

ARTICLE III.  POWERS.

This Association shall have the power to represent the interests of law librarianship, conduct studies, collect and disseminate statistics and other information, conduct and support programs on furtherance of its objectives, collect and expend funds, hold and dispose of property, assess and collect dues from its members, accept grants, donations and contributions, deposit Association funds in interest-bearing accounts or certificates and charge fees for publications and programs, and all other powers which further the purpose of the Association and are not in conflict with this Constitution.

ARTICLE IV.  CONDUCT OF MEETINGS.

A. There shall be at least one business meeting each year, to be held in the spring, with additional meetings called by the President or Executive Board as necessary.

B. One-fourth of the membership qualified to vote shall constitute a quorum at any business meeting.

C. The affairs of the Association, including elections, shall be conducted by the majority vote of members voting unless otherwise provided in the Constitution.

ARTICLE V.  MEMBERSHIP AND DUES.

A. Membership in the Association shall be open to all persons interested in law libraries or law librarianship.

B. There shall be three classes of membership:

1. Life Members. Those active members who have reached the age of at least sixty (60) years and who have retired from active professional employment related to Law Libraries may be granted life membership in the Association. Persons so eligible shall be nominated by the Executive Board and their names placed before the membership of the Association at a regular business meeting.The voting membership may then elect any or all of such persons to life membership.

2. Active Members.Any person officially connected with a law library, state library or a general library having a separately maintained law section, or who has an active interest in law libraries and their promotion.

3. Student Members. Any individual attending an accredited law or library school with the intention of entering the profession of law librarianship may become a student member for 2 years upon submitting a membership application.

C. Life Members shall pay no dues. Dues for other classes of membership shall be set up by the Executive Board and ratified by a vote of the members.

D. Membership or activity in the Association shall not be denied to any person on account of race, color, religion, national origin, sex, age, sexual orientation or disability.

ARTICLE VI.  OFFICERS.

A. Kind, Qualifications and Tenure.

The Officers of the Association are a President, a Vice President/President Elect, a Secretary and a Treasurer.All officers of the Association must be members in good standing of the Association and the President and Vice President/President Elect must also be members in good standing of the American Association of Law Libraries. No Officer shall hold more than one office at one time.

B.Terms of Office.

1. President.  The Vice President/President Elect shall become President of the Association at the close of the Annual Meeting of the Michigan Association of Law Libraries one year following his or her election as Vice President/President Elect and shall serve a term of one year, except as otherwise provided in this Constitution. The Associationís year shall be coterminous with the normal term of the President of the Association.

2. Vice President/President Elect.The Vice President/President Elect of the Association shall assume office at the close of the Annual Meeting of the Michigan Association of Law Libraries following his or her election and shall serve a term of one year, except as otherwise provided in this Constitution.

3. Secretary.The Secretary of the Association shall assume office at the close of the Annual Meeting of the Michigan Association of Law Libraries following his or her election and shall serve a term of two years, except as otherwise provided in this Constitution.

4. Treasurer.The Treasurer of the Association shall assume office at the close of the Annual Meeting of the Michigan Association of Law Libraries following his or her election and shall serve a term of two years, except as otherwise provided in this Constitution.

5. The Secretary of the Association shall be elected in odd numbered years and the Treasurer of the Association shall be elected in even numbered years.

6. In the event that a successor has not been duly elected at the end of the term of office specified above, the incumbent shall continue to serve until duly succeeded.

C. Duties of Officers.

1. The Officers shall perform those duties assigned to them by this Constitution, the Executive Board and the parliamentary authority adopted by this Association.

2. The duties of the Vice President/President Elect shall include, but are not limited to, attending the Chapter Leadership Training at the AALL annual meeting. The association shall grant the Vice President/President Elect at least $500 to help with the expenses of attending this training.

3. The duties of the Secretary of the Association shall include, but are not limited to, keeping of the minutes of the business meetings, sending notice to the membership and mailing out of ballots.

4. The duties of the Treasurer of the Association shall include, but are not limited to, receiving and banking all monies due the Association, sending membership dues notices, keeping bookkeeping records of all Association funds, paying bills from Officers and committee members when clearly authorized and when receipts for expenditures are attached, disbursing monies as the Association may direct, preparing and filing all necessary federal and state tax documents of the Association, and giving a complete financial report at each business and Executive Board meeting.

D. The parliamentary authority of the Association shall be Robertís Rules of Order, Newly Revised and the meetings of the Association shall be governed by it.

E. In the event of a conflict between this Constitution and duty assigned to an officer by the Executive Board or the parliamentary authority, the Constitution shall prevail.In the event of a conflict between a duty assigned to an office by the Executive Board and one assigned by the parliamentary authority, the Executive Board shall prevail.

ARTICLE VII.  EXECUTIVE BOARD.

A. Composition. The Executive Board shall be composed of the Officers of the Association, the Immediate Past President and two at-large members.

B. Duties. The Executive Board shall have general supervision of the affairs of the Association between its business meetings, fix the time and the place of business meetings, make recommendations to the Association and perform other duties of the sort specified herein.The Board shall be subject to the orders of the Association and none of its acts shall conflict with action taken by the Association.

C. Powers. The Executive Board shall have sole power, in behalf of the Association, or any of its Committees or sub-units, to incur indebtedness, solicit funding, make public statements, issue public writings and establish and maintain relations with other organizations.

D. Vacancies. In the event that a vacancy occurs in an at-large membership of the Executive Board, a replacement shall be appointed by the President for the remainder of the term.

E. Committee Liaison Assignment. The President shall appoint each board member to act as a liaison member of one or more of the Association's committees in such a way that each Committee has at least one Executive Board member assigned to it.

F. Terms of Office.

1. Officers. Executive Board members who are Association Officers shall serve a term on the Executive Board corresponding to the term of their Office.

2. Immediate Past President.The Immediate Past President shall serve a term of one year on the Executive Board.

3. At-Large Members.At-large Executive Board Members shall assume office at the close of the Annual Meeting of the Michigan Association of Law Libraries following his or her election and shall serve as term of two years.

4. In the event that a successor has not been duly elected or qualified at the end of the term of office specified above, the incumbent shall continue to serve until duly succeeded.

G. Voting. Resolutions of the Executive Board shall be supported by the vote of at least four of its members.

H. Publications of Resolutions.The text of this Constitution, as well as those major resolutions and policy decisions of the Association adopted by the members and affecting the ongoing operations and activities of the Association as determined by the Executive Board, shall be published as part of all membership directories prepared by the Association.

ARTICLE VIII.  COMMITTEES.

A. Creation. There shall be such committee and Association representatives to other organizations as determined by the Executive Board or by a vote of members.

B. Appointments. The President shall make all appointments and reappointments of committee chairpersons, committee members and Association representatives.

C. Reports. Each committee chairperson and Association representative shall submit a written report to the Associationís Secretary before the spring business meeting.

D. Conflicting Activities.No committee member or Association representative shall engage in any activity on behalf of the Association or any of its sub-units which is in conflict with the objectives or activities of the Association.

E. Removal. The President, with the approval of the Executive Board, may terminate appointment of any committee chairperson, committee member or Association representative.

F. Term of Appointment. Unless otherwise specified by the President, all committee and Association representative appointments are for a term of one year.

ARTICLE IX.  NOMINATIONS AND ELECTIONS AND OTHER MEMBERSHIP VOTES.

Note: In these provisions, where email is the stated means of communication, the communication to those members who do not have email easily available to them shall be by regular mail.

A. General Elections.

1. The Executive Board shall appoint a Nominating Committee, consisting of three members of the Association that fairly represent the membership at large.

2. The Nominating Committee shall submit the names of nominees to the President by January 20. The President shall promptly announce the nominations by posting them on the website.

3. Additional nominations may be made by any member by communicating such nomination to the President in writing, including by email, endorsed by the signatures of at least five percent of the Association's members. These nominations and endorsements must be received by the President by January 30 to be accepted.

4. Ballots including all names duly nominated shall be emailed by the Secretary, or by another Executive Board member if the Secretary is a nominee, to the membership on the first Monday after February 10.

5. Election ballots must be received by Secretary (or other Executive Board member, as provided above) by the Monday two weeks following sending out the ballots. Email ballots shall be returned by a direct reply to the ballot email.

6. The Secretary or Executive Board member receiving the filled-out ballots shall print out all email ballots and present them and any ballots returned by regular mail along with a tally of the votes to the President, who will announce the results to the membership. The paper record of the ballots shall be maintained until the new officers take office at the spring business meeting.

B. Vacancies and Special Elections.

1. President. In the event that a vacancy occurs in the office of the President, the Vice President/President Elect shall automatically assume the office of President for the remainder of the term plus one year.

2. Vice President/President Elect.In the event that a vacancy occurs in the office of the Vice President/President Elect, a special election will be held to elect a new Vice President/President Elect to fill the vacancy for the remainder of the term. Such a special election shall be held as soon as practicable and shall observe the procedures established for General Elections, with the dates of necessity being changed and the time periods being reduced by up to one-half if the Executive Board decides the reduction desirable.

3. Secretary.In the event that a vacancy occurs in the office of Secretary, the Executive Board will appoint a new Secretary to fill the vacancy for the remainder of the term.

4. Treasurer. In the event that a vacancy occurs in the office of Treasurer, the Executive Board will appoint a new Treasurer to fill the vacancy for the remainder of the term.

C. Membership Votes

1. The affairs of the Association, including elections, shall be conducted by the majority vote of members voting unless otherwise provided in the Constitution.

2. If the Executive Board determines that a particular decision should be decided by the vote of the membership, it will also determine whether that vote will be at the spring business meeting, by special business meeting, or by mail vote.

3. A notice of the decision to be voted on, along with the exact wording to appear on the ballot, shall be sent by the President to all members at least twenty (20) days prior to a vote.

4. Ballots shall be emailed by the Secretary to the membership on a Monday.

5. Ballots must be received by the Secretary (or other Executive Board member, as provided above) by the Monday two weeks following sending out the ballots. Email ballots shall be returned by a direct reply to the ballot email.

6. The Secretary or Executive Board member receiving the filled-out ballots shall print out all email ballots and present them and any ballots returned by regular mail along with a tally of the votes to the President, who will announce the results to the membership. The paper record of the ballots shall be maintained until the end of the next business meeting.

ARTICLE X.  REMOVAL OF OFFICERS.

If an officer fails to perform the duties assigned by this Constitution, by the Executive Board, or by the parliamentary authority adopted by the Association, the Executive Board may call a special business meeting of the membership for the purpose of removing such an officer. At least thirty (30) days prior to the special business meeting, the Executive Board shall give notice of the meeting and the reasons for the removal to the incumbent whose removal is sought. One-fourth of the membership qualified to vote shall constitute a quorum at such a special business meeting. An incumbent may be removed from office by a majority vote of the members present and voting. An office with a vacancy resulting from this procedure shall be filled according to the provisions of this Constitution for filling vacant offices.

ARTICLE XI.  AMENDMENTS.

A. Amendments to the Constitution must be proposed by the Executive Board or Petition(s) signed by no fewer than fifteen (15) members of the Association. Such proposed amendments must be filed with the Secretary thirty (30) days before an executive board meeting and a notice setting forth the wording of the proposed amendment shall be sent by the Secretary to all members not later than twenty (20) days prior to a vote.

B. If 2/3 of the members present and voting at a business meeting or 2/3 of ballots returned in the case of a mail ballot are in favor of the amendment proposed, or as amended during debate if the amendment is consistent with the purpose of the original proposal, it shall stand adopted.

ARTICLE XII.  DISSOLUTION.

Upon dissolution, voluntary or involuntary, insolvency or bankruptcy of the Association, the Executive Board shall, after making provisions for the payment of all the liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations engaged in similar activities to those of the association.



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