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Board Meeting Minutes August 1, 2001
Time: 12:00 noon I. Treasurer’s Report. Donna reported that the ending balance of the treasury as of August 1, 2001 was $9171.08. There was an expenditure of $6.91 (reimbursement to John for photographs at the annual business meeting). A. Status of Chapter Liability Insurance. Donna has no information at this point. She will look through the materials passed on to her by Loren Stamper and consult with Loren to get an update. She will follow through by calling the company to find the current status of our application. B. Mailing of Membership Renewals/Dues. To date Donna has received very few renewals. She will send out a general reminder on the SANDALL listserv. II. Fall Workshop Update. Amy proposed a full day workshop on Business Resources and Competitive Intelligence. The morning session would consist of general presentations on search engines and various business sources; the afternoon session would show how to apply these skills for personal investment and retirement planning. Online service providers will be invited to present their products and sponsor parts of the workshop expenses. November 2 was suggested as a tentative date for the workshop. The Programs Committee will begin work on the details such as site selection, registration fees, speakers, and finalize the date. Amy will also work on scheduling a brown bag for the end of September and line up a sponsor for the holiday party. III. Committees. A. Recommendations from Kim Kane and Carol Hyne, Webmaster, regarding the Internet Committee. Mary shared a communication from Kim Kane, with Carol Hyne’s response, regarding the Internet SIG. Because of a decline in attendance in the monthly meetings, the SIG recommends changing the meeting format to an online discussion sharing websites members have discovered and found useful. They proposed renaming the SIG as the Internet Resources Group and the Internet group as the Web Development Group to better reflect, and to be more definitive of, what the groups’ separate roles are. The two groups will function under the umbrella of the Internet Committee chaired by Carol Hyne with Kim Kane leading the Internet Resources Group and Carol Hyne heading the Web Development Group. Under authority granted by Article 7, section 1 of the SANDALL Bylaws, the Board accepted this proposal with an amendment to call the Web Development Group the Web Page Development Group. B. Committee Liaison assignments. The Board approved the following liaisons for each of the Committees: Archives: John Adkins The liaison’s task is to contact his/her respective Committee chair prior to a board meeting and report any new developments to the Board. IV. Other Business. A. Discussion of NOCALL/SCALL/SANDALL Joint Institute in 2003. Mary reminded the Board that in May 99 SANDALL accepted the PAN California vision statement which declares that the three California chapters will attempt a joint institute every five years. This means that the first joint institute is due in 2003 and that planning should begin soon. San Luis Obispo has been suggested as a convenient institute site for all three chapters. Mary will keep us informed of further developments. B. Newsletter distribution to other Chapters. The Chapter newsletter is supposed to be distributed to all Chapter presidents and editors. Though to comply, SANDALL would have to absorb the cost of mailing 66 additional copies if we were to supply print copies rather than via electronic publication. According to Barbara Glennan’s report submitted to the Board at the August 13, 1999 meeting, “… members of CONE determined that electronic publication of our newsletter on the web satisfies AALL’s requirement for sending copies to AALL and to other chapters. We need only send a paper copy to AALL Archives.” The current Board will continue with this practice. Additionally, one hard copy will be placed in the SANDALL Archives. C. Chapter Visit Request for June 2002 Annual Meeting. In past years, chapter visit from AALL board members occurred in early Spring. This year, it was tied to the annual business meeting and installation of the new board. Amy made the motion, seconded by Sushila, that we continue to tie the visit with the installation at the annual business meeting. Mary will contact AALL this month. If a June visit is not possible, a Spring brown bag is the second choice. D. Other. 1) Mary shared a copy of the letter that Joan Allen-Hart drafted along with the Government Relations Committee contacts from SCALL and NOCALL. It urges the 33 California ABA House Delegates to vote for a recommendation to formally oppose UCITA when it comes up for a vote at next week’s ABA meeting in Chicago. A copy of the letter is on file in the SANDALL Archives. 2) Mary also shared copies of the thank you letters she wrote to the two VIPs sponsored by SANDALL to attend the AALL meeting in Minneapolis. Copies will be placed in the Archives. 3) Mary showed the Board a slightly redesigned master for the Certificates of Appreciation (at the time, the original could not be located). The redesign has the SANDALL logo as a watermark in the background. Certificates will be sent to Barbara Glennan for her many years of service as the newsletter editor and to Patrick Meyer for his service as webmaster. After some discussion, it was decided that as a token of appreciation a box of See’s Candies would be given to each as well because of their length of service in key chapter positions. 4) John brought up the issue of “SanDAL”, the website for San Diego Alternative Lifestyles Groups. The Board feels that there is not much we can do about it except make SANDALL members aware of its existence. 5) John shared the Long-Range Planning Committee Mission Statement and reminded all committee liaisons to work with our assigned committees to write a mission statement if they have not already done so. 6) Sushila gave a summary report on her attendance at the AALL Advocacy Training Workshop. A detailed report will be submitted to the newsletter. Next Meeting: No date was set; tentative plan is to hold a meeting immediately prior to the September brown bag. The Board adjourned at 1:30 p.m. Respectfully submitted,
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