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Board
Meeting Minutes
November 13, 2001
Time: 9:00 A.M.
Place: California Western School of Law Library
Present: Mary Garcia, President; John Adkins, Past-President; Amy Hale Janeke,
Vice-President; Donna M. Gagnon, Treasurer; Sushila Selness, Secretary.
I. Treasurer's report.
- Treasury status. The ending balance of the
treasury as of October 5, 2001 is $8,499.00 which does not include
the recently received checks. For the Fall Workshop Lexis donated
$1000.00 and registration receipts amounted to $975.00. Expenses
were $1240.00. All these amounts are approximate pending a final
official tally. Donna has not yet received the September 2001 bank
statement.
-
-
Tax-exempt status. Donna
will contact the past two treasurers to get details on filing
the annual tax-exempt status statement for the chapter.
-
Membership
list. The Daily Journal has offered to publish
the SANDALL directory. They already publish the
SCALL directory. The membership list would be
arranged by affiliation and by last name. Chapter
by-laws and committee lists would also be included.
Two pages of Daily Journal advertising would
be inserted in unobtrusive places. They would
need the source file 3 to 4 weeks prior to distribution
date to complete publication. SANDALL would like
to distribute it to members at the town hall
meeting to be held in mid-March.
-
New
members. John suggested
putting together an information
packet for new members.
The packet would contain
a welcoming letter from
the President and information
on the various committee
activities that members
may participate in. The
Board endorsed this idea.
Donna will work on putting
this together.
II. Programs update.
- Amy shared the evaluations from the Fall
Workshop. The ratings ran the gamut from very high to low. The
speakers and the location were consistently rated high. Amy will
summarize the results for the Board. She will also be sending out
thank you notes to the speakers.
-
-
Mary Garcia mentioned
that the NOCALL/SCALL/SANDALL joint institute is scheduled
for February 28-March 1, 2003 in San Luis Obispo at the Embassy
Suites. Because of this SANDALL will not hold a Fall Workshop
in 2002. Next year's vice president will instead be helping
with planning for the joint institute.
-
This year's
holiday get together is scheduled for Dec 6 at
the Horton Grand from 3-5 p.m. Once again West
Group has generously agreed to sponsor it.
-
The
next brown bag, scheduled
for some time in January
2002, will feature Martin
Kruming's update on the
task force on Legal Education
Awareness Program (LEAP).
A short video produced
by the task force will
be shown.
-
Donna
suggested
a topic
for
a future
brown
bag.
She
would
like
to
invite
representatives
of
document
retrieval
services
to
share
their
experiences
dealing
with
the
various
clerks
in
superior
courts
in
Southern
California.
Donna
has
encountered
different
levels
of
customer
service
from
different
counties
when
trying
to
obtain
needed
forms.
III. Committees.
- Newsletter.
- The next issue is due the end of November. Amy Moberly would like to
urge members to write feature articles for the Newsletter. There needs
to be more content that is relevant and interesting to our members
besides the usual announcements, reports, and minutes of meetings.
- Mary shared the article she submitted for the October 24, 2001 issue
of the San Diego Commerce with the heading "Law librarian describes
a Canadian city's kindness on September 11." The article included
a report on our 'coming together meeting' followed by Mary Lynn Hyde's
story of her September 11 flight that was diverted to St. John's, Newfoundland.
The San Diego Commerce is sending Mary several clean copies of the article.
A copy will be forwarded to the mayor of St. John's with a letter of thanks
from SANDALL. Amy Hale Janeke volunteered to pass on to SANDALL News articles
she writes for the San Diego County Public Law Library newsletter.
-
-
Nominations.
Sushila would like to see a formal written policy about the site for counting
ballots and the retention period for ballots after results are reported.
Mary will contact the chair regarding this.
IV. Other business.
- Long Range Planning
Committee.
John shared a draft of a member survey he is working on to get input and
help the Committee and Executive Board know what future directions SANDALL
should aim for. John hopes to complete the survey by the end of January
and report results by March. A town hall brown bag will be convened in
mid-March to discuss the results. The Board discussed making an annual
town hall meeting a regular event for the chapter.
-
-
SANDALL
Website.
- The Board discussed putting a virtual suggestion box on the website as
a means of communication. The Long Range Planning Committee may also find
this a useful tool for getting feedback from the members. The suggestion
box could be set up so comments could go directly to the Chair of the Long
Range Planning Committee.
- The SCALL website maintains a calendar of events that is kept up-to-date
by the web master. It was suggested that SANDALL provide a link to this.
The Board liaison, Amy, will discuss the feasibility of this with web mistress
Carol Hyne.
V. Next board meeting is scheduled
for January 2002. All committee chairs will be invited. Exact date,
time and place to be announced.
Respectfully submitted,
Sushila Selness, Secretary
November 15, 2001
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