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Board Meeting Minutes May 21, 2002 Time: 3:00 P.M. I. Welcome New Officers. Mary Garcia welcomed the new Board and presented the engine room telegraph symbol to incoming president Tracey Pardo at this meeting since Tracey will not be able to attend the June 7 business meeting. The nautical telegraph instrument symbolizes communication regarding the speed and direction of the course the ship’s crew wishes to follow. II. Treasurer’s Report. Donna reported that the treasury balance is $10689.79. She has received 4 membership renewals. She is expecting a check from DIALOG Corp. for the annual business meeting luncheon which they have offered to cover. The board recommended a re-design of the membership renewal form so that it prints on a single page making it easier to handle. III. Annual Business Meeting. The annual meeting is scheduled for Friday, June 7, 2002. Our AALL guest Bob Oakley will arrive on Thursday June 6. Mary has all the details worked out (local transportation, lodging, meals, etc). AALL will pay for his air travel while SANDALL will pick up the tab for the rest. Following a brief discussion the Board decided that we should ask AALL to also pay for his lodging; SANDALL will pay for this if our request is denied. Bob Oakley will attend the general business meeting, give a brief speech, and install new officers before leaving for the airport. Mary will ask all committee chairs to present their yearly reports and submit written copies to her. Another item on the agenda will be discussion about the feasibility of a town hall type of meeting to discuss the results of the survey. (See item VI below.) IV. AALL Program Participation. Tracey is the only confirmed board member attending the Annual AALL Conference. Several others may also be able to attend. SANDALL will not have a representative to send to the legislative advocacy workshop nor will we have a SANDALL table in the activities area for the CONELL pre-conference. Attendance of SANDALL members at AALL in Orlando is expected to be low this year. SANDALL will not sponsor any Chapter VIPs to AALL this year. SCALL and NOCALL may be sponsoring VIPs from their chapters but they have not identified any to us. The West Group has generously agreed to sponsor the joint reception for the 3 chapters at AALL. It will be held on Tuesday, July 23rd. Mary expects most, if not all of the reception expense will be covered by the West sponsorship. There will also be recognition of SCALL’s 50th anniversary at the reception. V. Revision of Bylaws. Barbara Glennan is stepping down as chair of the Bylaws Committee. Amy volunteered to chair it next year. There has been discussion about membership categories and who is eligible to run for office. The language needs to be more specific about qualifications to run for office. VI. Member Survey by the Long Range Planning Committee. The Board feels that the response to the town hall meeting invitation was low because of scheduling conflicts. The Long Range Planning Committee will seek input from members at the annual meeting regarding optimal time for scheduling such a meeting. John suggested an option to break down the survey into the various issues (funding, bylaws programs, etc.) and convene brown bags to discuss each issue separately. VII. Other Business. Mary reminded us about writing for the San Diego Commerce. Amy volunteered to write about the installation of new officers at the annual business meeting, about who we are and about our AALL guest Bob Oakley. SANDALL members have been invited to contribute to a regular column in the San Diego Lawyer, per Fay Henexson, and we may find the efforts too duplicative to continue both. VIII. Next Board Meeting with Bob Oakley (Informal). 11:30 a.m.; Friday, June 7, 2002; at the law firm of Sheppard, Mullin, Richter & Hampton. Respectfully submitted, |
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