Annual Business Meeting Minutes

June 7, 2002

TIME: 12:00 P.M. (NOON)
PLACE: Shepard, Mullin
PRESENT:
Current Board Members: John Adkins, Past-President; Donna M. Gagnon, Treasurer; Mary Garcia, President;
Amy Hale-Janeke, Vice-President; Sushila Selness, Secretary.
Incoming Board Members: Sheila Corman, Secretary; Sushila Selness, Vice-President; Owen Smith, Treasurer.

1. Introductory Remarks.

Mary Garcia called the meeting to order at 12:33 p.m. She welcomed all and thanked Steve Whiteside, Librarian at Shepard, Mullin for hosting the annual meeting, Amy Hale-Janeke for arranging the meeting and Dialog for hosting and underwriting the costs of the event, including the catered lunch. Mary also welcomed Bob Oakley from AALL to San Diego and thanked him for agreeing to be our keynote speaker and installing the new officers for 2002-2003. She also announced that incoming President Tracy Pardo was out of town and had been given her symbol of office earlier. Mary thanked the Board Members for their commitment and time. She also thanked Donna Della Rocca of California Western School of Law for her behind-the-scenes assistance.

2. Announcements.

The following announcements were made:

A. Colleen Buskirk of the San Diego County Public Law Library announced her retirement effective August 31, 2002.

B. Charles Dyer, Library Director of SDCPLL, thanked Colleen for her over 20 years of dedication to law librarianship and the loss it will be to all when she retires.

C. Amy Hale-Janeke announced she has been asked to run for Vice-President of Legal Information Services to the Public and asked for those attending to send her any ideas they may have for outreach.

D. Maggie Keller reminded everyone that West to going to be giving away a free trip to AALL and anyone interested should visit their website to get more information on how to win the trip.

3. Long-Range Planning Survey.

Marcy Garcia asked for suggestions on where to go from here with the Long-range planning survey. She was interested in ideas of what kind of discussion do we need to have and what is the best format - brown bag or after hours discussion. A poll was taken and more of the people attending preferred an after-hours meeting. Mary agreed that firm librarians find it difficult to get away during the day. Nana Frye suggested that an after hours session should be no more than two hours and not include dinner. Charles Dyer suggested cookies to bring up the sugar levels of those attending. Mary stated that the new Vice-President/Program Chair, Sushila Selness, will begin to arrange for a meeting for the fall.

4. Committee and Liaison Reports:

A. AALL Government Relations Committee (Joan Allen-Hart, Liaison)
Joan stated her pleasure to serve as the liaison for SANDALL. She stated that the California chapters were involved in four GRC activities this past year: Sushila Selness attended the Legislative Advocacy workshop at AALL in Minneapolis; the three chapters sent a jointly written letter to all California ABA delegates asking them to oppose UCITA at their annual meeting and coordinated a letter writing campaign in support of the librarians' position; co-sponsored the 2nd annual Law Librarian Legislative Day workshop in Sacramento on March 12th; and, demonstrated support for the county law libraries by formally opposing the language of AB 2648.

B. Archives (Margaret McDonald)
The Committee Chair continues to gather and organize SANDALL materials. Items added to the archives include materials in paper format (including meeting minutes, agendas, newsletter issues, handouts from the fall institute and brown bag luncheons, and documents from the survey done by the Long Range Planning Committee, etc.), and a videocassette recording of Project LEAP information.

C. Constitution and By-Laws (Barbara Glennan)
There were no changes in the Constitution or By-Laws this year. There was a clarification made to the Nominations process. This clarification was published in the February, 2002 newsletter.

D. Employment Liaison (Carolyn Vega)
The Liaison continues to send employment openings to the Webmaster and members as they are received.

E. Grants (Jean Willis)
The committee gave one grant to the SANDALL Fall Workshop to Bob Richards and two grants to the SCALL Institute to Sheila Corman and Mary Sexton. The committee encourages members to apply for these grants when they are available.

F. Internet Resources Group (Kim Kane)
The Internet Special Interest Group merged with the Web Committee and formed the Internet Committee. The new committee was divided into two sections: Internet Resources Group and Web Page Development Group. The IRG also changed its meeting format to e-mail contact between members. New links of interest continue to be sent to the newsletter editor for inclusion in the SANDALL Newsletter.

G. Legal Education Awareness Program (Pat Lopez)
Job Shadow Day on February 2nd was a success. The committee is now working with high school counselors to find more students to participate next year. The committee is trying to encourage people to volunteer to be job shadowed next year.

H. Membership (Donna M. Gagnon)
Eighty-eight people joined or renewed their dues for 2001/2002. Six renewals have been received for 2002/2003. Three of those are for new members.

I. Newsletter (Sushila Selness)
There was a change in newsletter editorship with the resignation of Barbara Glennan. Sheila Corman of SDCPLL and Amy Moberly of California Western became co-editors. Four issues have been published with one more due before the end of the month. Ruth Levor has continued as Business Manager. The chair thanked all who contributed and advertised in the newsletter.

J. Nominations Committee (Pat Bermel)
The committee thanked all the members who agreed to run. Ballots were mailed to 85 people and 42% were returned by the deadline. The chair thanked the other members of the committee for their work.

K. Programs (Amy Hale-Janeke)
The chapter had several programs including the fall workshop (sponsored by Lexis), holiday party (sponsored by West), spring fling at Redfish (sponsored by The Daily Journal), the annual meeting (sponsored by Dialog) and several brown bags lunches. All were well-attended.

L. SANDALL Long Range Planning Committee (John Adkins)
The chair reported the committee did the following in its first year of existence: held a meeting at the University of San Diego to brainstorm how to formulate a vision for SANDALL's future and compiled a survey to seek member's input. About 1/3 of the members responded and results were tabulated by Ruth Levor. Highlights include: members wanted the money spent on quality speakers at the Fall Workshop and to provide more grants for a variety of professional events. A Town Hall meeting was scheduled to discuss these issues, but was canceled due to a low response.

M. Web Site Committee (Carol Hyne)
The main committee activity took place behind the scenes to improve the functionality and consistency of the web site. The committee also spent much time keeping the Jobs and Events pages up to date and adding links to resources provided by the Internet Resources Group.

5. Treasurer's Report.

SANDALL's finances are in good order. While there was a slight decrease in membership, corporate sponsors provided funding for various events and our membership directory. The treasury balance is $10,837.50. Six people, including three new members, have paid their 2002/2003 dues. (See annual report at following the minutes.)

6. Key Note Speech

Bob Oakley, Executive Committee Member of AALL presented the keynote address. He opened by saying what a pleasure it was to be asked to speak and was impressed with the energy he saw emanating from the group. He hoped we would think about hosting an annual meeting in San Diego.

Mr. Oakley's address was divided into two sections:

A What's going on with AALL.
He reminded us to participate in AALL since it our professional
organization and a great opportunity to network. The Annual Meeting is Orlando looks like it'll be the largest one ever and encouraged us to attend. AALL is looking for a new executive director and the search committee hopes to have a recommendation for a new executive director at the annual meeting. The Board will be asking for a dues increase. There are two important committees at AALL, the Committee on the Future of Law Librarianship and the Committee on Fair Business Practices. The first should have its report available in Orlando and the second will be holding a hearing during the annual meeting. There is an ongoing revision to the professional development program. Fund-raising is going on for the minority scholarship program.

B What's going on in Washington, D.C.
Mr. Oakley stated that much has changed since September 11, 2001. Many legislative items which were moving along in Congress have basically shut down, including database legislation. The Children's Internet Protection Act was just struck down by the Third Circuit and is a major precedent. The Washington office of AALL has written a brief in support of Eldred in Eldred v. Ashcroft on the copyright term extension. AALL is concerned with the new anti-terrorism legislation and how it will affect privacy rights and library users. The Department of Justice has issued new guidelines about law enforcement attending meetings held in library buildings to allow more access for law enforcement. UCITA has been redrafted without much substantial change. AALL has written one letter and is in the process of writing a second supporting county law libraries in California and in opposition to AB 2647.

7. Recognition Certificates for SANDALL Service.

Mary Garcia presented certificates to outgoing officers and committee chairs. Past-President John Adkins received a plaque in recognition of his three years of service on the Board.

8. Installation of Officers.

Bob Oakley swore in the new officers, including Tracy Pardo (in absentia). Mary Garcia stood in for her.

The meeting was adjourned at 1:40 pm.

Respectfully submitted,

Sheila Corman
Secretary
June 11, 2002

June 7, 2002

TO: SANDALL Members

FROM: Donna M. Gagnon,
SANDALL Treasurer, 2001-2002

Dear SANDALL Members,

SANDALL's financial statement for May 31, 2001 through May 31, 2002 is attached to this memo. We had a good year, despite the tardiness of collecting dues and the horrific events of September 11th.

While we had a slight decrease in membership, many of our corporate sponsors, such as West, Lexis-Nexis, the Dialog Corporation, and the Daily Journal Corporation, provided funding for our annual Holiday Party at the Horton Grand Hotel, the Fall Workshop, the SANDALL Directory, the Spring Social, and the annual Business Meeting.

Our total revenues were $5,491.50, and includes income dues (88 total - including new members and renewals), from registrations for the Fall Workshop and Holiday Party, Newsletter advertising, and a Scholarship fund donation.

Our expenses were 3 grants for the Fall Workshop and the SCALL Institute, postage and newsletters expenses, Fall Workshop, the 9/11 Meeting and the Spring Social, Chapter Insurance, miscellaneous meeting expenses, and reimbursement of an overpayment for an ad in our newsletter.

I wish to thank the membership for allowing me to be your Treasurer. It has been very educational and a sincere pleasure. I hope I have served you well and wish to thank everyone for their support. I ask all of you to join me in welcoming Owen G. Smith to the SANDALL Board as your new Treasurer.

Sincerely,

Donna M. Gagnon

SANDALL
(San Diego Area Law Libraries)
Financial Statement
For Fiscal year June 1, 2001 to May 31, 2002

Balance in USBank (formerly Peninsula Bank) as of May 31, 2001: $9,270.48

Revenues:

Expenses:

Balance in USBank on June 7, 2002: $10,837.50