Board Meeting Minutes

September 19, 2002

TIME: 12:00 P.M. (Noon).
PLACE: San Diego County Public Law Library
PRESENT: Tracey Pardo, President; Sushila Selness, Vice-President; Sheila
Corman, Secretary; Owen Smith, Treasurer; Mary Garcia, Past
President

The meeting was called to order at 12:35 p.m.

The minutes of the August 27th meeting were read and approved.

TREASUER'S REPORT
Owen presented the report. The current balance is $12,052.35. The amount has continued to grow since he took office in June. He is continuing to check options in putting some of the chapter funds in an interest bearing account. Once he gets some proposals in writing from banks, he will present it to the Board to review and vote upon. All agreed with this scenario.
Our paid membership for the 2002-2003 year is now 63. 32 members have not yet paid and he will be contacting them about their renewals.

OLD BUSINESS
1. Hosting of AALL annual conference in 2008 was the first subject to discuss. Sushila was able to get a copy of the letter sent to AALL in 1998. John Adkins has declined to chair the committee to prepare information for our application. It was decided that we would send a message on the listserv seeking volunteers for this position.
2. Sending of cards to members for "special occasions." The Board decided after consideration to do this on a case by case basis rather than as an ongoing process.

BY-LAWS REVISION

The Board read and discussed the proposed changes submitted by the By-Laws Revision Committee. There were two articles submitted for change. Because of the time-sensitive nature or Article 3, the Board decided to table any changes to Article 10. The Board also wished to thank the committee for their hard work in preparing this document.

Article 3 discusses membership categories. After much discussion among Board members, the Board voted to return the proposal to the committee for further revision and to more closely follow the lead of AALL and SCALL in setting up these membership categories. Some of the concerns included the large number of categories and the structure of who can and cannot vote and hold office. The Board asked for a revision within two weeks to meet the time requirements of our current by-laws and the needs of the current Nomination Committee.

OCTOBER PROGRAM EXPENSES
Sushila asked the Board to approve the cost of the October Brown Bag Meeting to pay for the refreshments. It was so moved and seconded and approved by the Board to pay for the refreshments. Sushila already has 10 RSVPs for this meeting.

DECEMBER HOLIDAY PARTY
Sushila said that West has offered to contribute $700 towards the holiday party. The Board voted to raise the charge for members to $10 per person. Any additional cost over the amount given by West and the money collected from membership attendance would come from the chapter treasury. Sushila suggested a date of Thursday, December 5th and the Board agreed on that date. The Programs Committee will get bids from two possible sites, the Horton Grand and Café Sevilla, and provide that information to the Board. It was also decided that door prizes, if any, will be from vendor donations only.

JOINT INSTITUTE UPDATE
Sushila reported planning for the Joint Institute is progressing. The September site visit has been postponed until November. Vendors are being contacted and there will be a conference call next week to discuss topics for the institute. Sushila has volunteered SANDALL as the Finance Committee and the Board voted to approve Owen collecting the money for the Joint Institute. NOCALL has volunteered to be the Registration Committee and will forward all checks to SANDALL. SCALL will chair the Education Committee. Everything is still in the planning stage and things may change. Many other sub committees will be formed and volunteers will be solicited.

NEW BUSINESS
Tracey raised the question of whether or not it is our turn to collect money for all three California chapters for the Internet Librarian conference. However, she then received a message from NOCALL that they were doing it themselves. Sushila suggested contacting Joan Allen-Hart who collected it in previous years to see what the process was. Tracey said she would contact Joan about this.

The meeting was adjourned at 1:50 pm.

Respectfully submitted,

Sheila Corman
Secretary