|
|
Board
Meeting Minutes
MAY 17, 2004
LOCATION: Cooley, Godward
TIME: 9:00 AM
PRESENT: LIZ CARROLL, President; LAUREL MORAN,
Vice-President; SHEILA CORMAN, Secretary; NANNA FRYE, Treasurer; TRACEY
PARDO, Past-President; VALERIE RAILEY, President-Elect, JUDITH LIHOSIT,
Vice-President-Elect; BRIAN WILLIAMS, Secretary-Elect.
The meeting was called to order at 12:02 pm.
Liz welcomed the incoming officers to the meeting.
- MINUTES
The minutes of the February meeting with corrections agreed upon via
e-mail and minor changes to the treasurer's report were approved.
- TREASURER'S REPORT
As of May 17, 2004, the amount in the chapter savings account is $10,130.03
and in the checking account, $10,794.59. $4,000 of the money in the checking
account is the advance payment from West for the AALL annual meeting reception.
Expenses since the last Board meeting were $889.93 and income was $2,111.21.
This includes the money collected from the Spring Social. We are still
waiting for the final invoices for the social.
We currently have 107 members.
- OLD BUSINESS
- By-Laws - John Adkins, By-Laws Committee Chair has developed
a simple ballot for use at the Business Meeting to vote on the
changes in the By-Laws. A motion to use this ballot was made, seconded
and approved.
- Spring Social - The Spring Social was a success. About 35 people
attended and had a good time. Approximately $999 was made minus
expenses for catering. The invoice for that has yet to be received.
- Pacific Chapter Reception - The menu has been decided upon
and comes in at budget. The reception will be at the Sheraton Boston
on July 11th from 6:30-8pm before the conference Opening Reception.
Members of LOPS, SANDALL, SCALL, NOCALL and WestPac will be invited
to attend. Liz Carroll will send out a flyer with an RSVP to get
a count for the hotel.
- Joint Institute - The planning for the 2006 Joint Institute
will be left for the next Board. Liz Carroll will forward any Joint
Institute she received to Judith Lihosit. A three-way rotation
among NOCALL, SCALL and SANDALL chapters needs to be devised for
hosting future joint institutes
- Government Relations Committee - The committee was asking for
the chapter's support to sign on as a supporter of openthegovernment.org.
Since no other chapter has signed on and AALL has, the Board voted
not to become a signatory.
- Internet Web Page Committee - As Board liaison, Nanna Frye has
been in contact with Carol Hyne. Carol has met with members interested
in working on the web page redesign. They have some goals and ideas.
They would like to update the look and are thinking of possibly
outsourcing that phase.
The Board asked for a roster of who will be working with Carol
Hyne on the redesign. Nanna Frye said she would get that from
Carol.
Carol asked for the Board's input on how long to keep Board
meeting minutes and job listings on the website. The Board
decided three years plus the current year for Board minutes
and 30 days for job listings.
- AALL Board Member Visit - The Board had established a special
committee to prepare for the AALL Centennial. We will have an AALL
officer visit as part of our celebration. The committee will use
the AALL Centennial toolkit and plan activities for our chapter.
Valerie Railey asked to continue as chair even though she will
be President next year. The current Board approved Valerie continuing
as committee chair.
- June Business Meeting - The meeting will be held at Shepard,
Mullin on June 4 th at noon. Agenda will include the By-laws vote,
committee annual reports, installation of new officers and awarding
of certificates for current Board members and committee chairs.
- New Business
- VIPS at AALL Annual Conference - NOCALL asked if we were sponsoring
a VIP. The Board decided it was too late to select a VIP and would
not be involved this year. Liz Carroll said she would ask AALL
to remind people of selecting VIPs earlier in the future.
- Odds and Ends - None
The meeting was adjourned at 12:45 pm.
Respectfully submitted,
Sheila Corman
Secretary |
