SANDALL Board Meeting

February 9, 2005
Location: Tele-Conference
Feb. 9, 2005; 12:00 noon.

I.  Call to order

The Meeting is called to order at 12:00 noon.
In attendance via Conference Call: Valerie Railey, President; Judith Lihosit, Vice President; Ruth Levor, Treasurer; Brian Williams, Secretary; Liz Carroll, Past President.

II.   Approve minutes from November 18, 2004 Board Meeting (Thomas Jefferson)

The November 18th, 2004, SANDALL Board Meeting Minutes are officially approved.

III.   Treasurer's Report

SANDALL Treasurer's Report is approved as amended (Feb. 8, 2005; text appended to minutes)

IV.  Announcement:

Margarita Bull has resigned from the Grants Committee; Sushila Selness has replaced Margarita as Chair of the Grants Committee. The Board wishes to thank Margarita for her generous service to the organization and also Sushila for assuming the Grants Committee Chair.

V.  Board Research Report of Past Policies & Procedures -

The past president is reviewing past board policy pronouncements as part of the current Board's effort to review, account for, and organize policies and procedures that have been instituted by prior SANDALL Committees/Boards. All policies and procedures that were previously adopted will be incorporated into the Master list on the chapter Web site.

The Board anticipates that this inquiry into earlier SANDALL documents through historical review will prove useful to subsequent boards confronting questions regarding board policy.

The Board members will discuss each discovered "rule" or "statement" as emailed from Liz. We will debate the status of the item (rule, policy, committee statement, etc.) and what, if any, appropriate action may be taken to formalize same.

VI.  Board Unanimously In Favor of Student Membership Definition

The Board endorses the Student Membership Category: " A student member must be enrolled in a degree program related to law librarianship. Membership in this category is limited to five consecutive years. " ( https://secure.aallnet.org/aall_application.asp ). The Board will refer the matter via email to the SANDALL membership as a whole for a vote on whether the student membership status and definition should be made part of the organization's bylaws.

VII.  Pacific Chapter Joint Reception - Funds Remaining .

The Board returns to the discussion of unused funds from the 2004 AALL Pacific Chapter Joint Reception. The LLOPS President will poll the chief donor (West Publishing) whether it wishes a return of left over monies once the other participating chapters are found to be in agreement on that course of action.

VIII.   New Business

A.   AALL Chapter Visit Confirmed - Victoria K. Trotta

Victoria K. Trotta, President of AALL and Associate Dean for Information Technology and the Ross-Blakley Law Library, has generously accepted SANDALL's invitation to join us at the Spring Social, March 25 th , 2005, Thomas Jefferson School of Law. Hospitality matters are being arranged.

The past president suggests that one of the issues to be discussed with President Trotta should be San Diego's status as one of the cities provisionally included in the "hosting" rotation for AALL Annual Meetings.


B.  SCALL Institute- Registration Grant

SCALL has graciously offered to waive SCALL Institute registration fees for a member of the SANDALL Board.

 

IX.  2006 SANDALL, SCALL NOCALL Joint Institute

The Board was asked to consider whether San Diego would be an appropriate site for a special Joint Institute in 2006 to celebrate AALL's 100 th anniversary. The Joint Institute (SCALL SANDALL NOCALL) at its inception was designed to occur once every five years, and the last one was held in San Luis Obispo in 2003.

Three of the voting SANDALL board members are in agreement that the Joint Institute should be held according to the time table originally envisioned. Under that structure, the next Institute should occur in year 2008.

With funding scarcities, it is felt that running a very large program like the Joint Institute in 2006 would detract from participation in AALL's 100 th Anniversary Meeting to be held in St. Louis.

If however SCALL and NOCALL wish to proceed in 2006, SANDALL members will be encouraged to take part in the process. We are not in favor of San Diego as the year 2006 Joint Institute host city (Initial NOCALL planning has named Sacramento as the next Joint Institute site).

X.  The Founders Tea

SANDALL's "Founders' Tea" is scheduled for April 15 th , 2005. Participants will be selected SANDALL Founders, new members, and the current Board. Attendees will be asked to contribute ideas for revitalizing the chapter.

XI.  The Patriot Act Brownbag -

Dale Kelly Bankhead from San Diego America Civil Liberties Union (ACLU) will be speaking about the USA Patriot Act with an emphasis on how it applies to libraries. Wednesday, February 23, noon-1pm, at Seltzer, Caplan, McMahon & Vitek, 2100 Symphony Towers, 750 B Street.

RSVP to Judith Lihosit by Friday, February 18th at jlihosit@sandiego.edu or call her at 619-260-4752. Bring your own lunch; dessert and drinks will be provided compliments of Seltzer, Caplan, McMahon & Vitek.

XII.  Via EMAIL -

The Board unanimously agreed via email deliberations to set aside September 23 rd and 24 th 2005 as open dates (unscheduled for local chapter activity) so as to avoid any potential scheduling conflict with this year's AALL Education Summit sponsored by BNA.

XIII.  The Next Board Meeting . April 19th , 12 noon, at USD; all committee chairs are invited to attend.

Adjourn: 1:00 pm

Minutes submitted,

Brian Williams, Secretary
(Latest edition, Monday, May 23, 2005)