Board Meeting Minutes

August 3, 2005

PRESENT: Ellie Slade, Valerie Railey, Margarita Bull, Ruth Levor and Pat Rusheen

LOCATION: Seltzer Caplan, 750 B St ., Suite 2100 , San Diego , CA. 92101
TIME: 12:00 Noon

The meeting was called to order at 12:10 p.m. by Ellie Slade.

The Annual Business Meeting Minutes were approved as written. Special thanks were acknowledged to Amy Hale for taking notes as ad hoc secretary at the Annual Business Meeting.

Treasurer's Report (Ruth Levor)

• Treasurer gave her report and provided a copy for the minutes.
  

• A question was posed regarding the expiration date of the savings account/CD. Per follow-up from Ruth, the account is not a CD, thus there is no expiration date.

  The treasurer's report was accepted as presented.

Committee and Liaison Reports

• Membership Committee (Ruth Levor)
  Renewals are trickling in. Deadline is at the end of August.
  
• Newsletter (Pat Rusheen)
  No report. Pat will follow-up re: whether a temporary editor will be needed due to Amy's maternity leave and if Amy will continue as editor.
  

• Employment Committee Report (Ellie Slade)
  No report. Ellie will continue in her current capacity.
  
  
• Public Relations Committee
  Amy Hale has offered to chair the PR Committee and will help with the Program Committee.
  

• Program Committee (Margarita Bull)
  The board discussed the need for a tentative program calendar and yearly plan as soon as possible. Margarita and Bob Richards will work together to prepare it. Ellie added that she would assist with ideas if needed and send out an e-mail to the chapter listserv asking for volunteers. Per SANDALL policies and procedures, they will check with SCALL regarding programming so we do not conflict with their meetings. It was decided to hold at least one event in North County .

Student Memberships

• Prior vote seems to indicate that the membership is in favor of a student membership category however putting this in place has been delayed due to the by-laws concerning dues.

• The board discussed looking into the possibility of using grant monies (in the interest of mentoring new librarians) for the funding of yearly membership fees for student members who can not afford to pay.

Joint Institute

• The board discussed whether it was in the best interest of the membership for SANDALL to participate in a Joint Institute with NOCALL and SCALL this year.

• The Joint Institute is scheduled in early 2006 in Sacramento . If SANDALL participates, the chapter would be responsible for registration for the joint meeting and would share in the profits accordingly.

• Concerns regarding time and manpower logistics were discussed. After thorough discussion, Ruth Levor proposed that SANDALL participate; her proposal was seconded by Margarita Bull and so passed by the board. SANDALL will participate in the Joint Institute.

• Ruth moved to post the Joint Institute questionnaire to the SANDALL listserve; second by Margarita. Approved unanimously by board.

Fall Institute
After discussion regarding possibility of a Fall Institute, Ruth moved that the President (Ellie) look into a joint institute with SLA . Margarita seconded. Approved unanimously by board.

Margarita Bull excused herself from the meeting at 12:50 pm due to prior commitments.

Electronic Voting
The board decided to review the AALL website (http://www.aallnet.org/chapter/member_data_man.asp) and discuss the issues of using electronic voting at the next board meeting.

AALL Chapter Visit
It was suggested that this take place at the Annual Board Meeting.

Long Range Planning Committee
Valerie requested that we form a long range planning committee and volunteered to chair.

Next Board Meeting scheduled on September 7, 2005 at 12 noon at Seltzer Caplan.

The board meeting adjourned at 1:25 PM.

Respectfully submitted,

Pat Rusheen
Secretary