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Board Meeting Minutes February 28, 2006 BOARD MEMBERS PRESENT: Ellie Slade, Bob F. Richards,
Valerie Railey, Annette Jackson and Pat Rusheen The meeting was called to order at 12:08 p.m. by Ellie Slade. Treasurer's Report • Name has been changed on the bank account to Annette Jackson • Expenditures: $100 to Salvador Torres from Program Budget • Income: $15 for new member & $500 from Thomson West for Holiday Party. The board expressed their thanks to Thomson/West for this generous donation and their continued support of our chapter endeavors. • Discussion regarding the transfer of funds received for the Joint Institute. The board approved ordering a stamp for endorsing and transferring checks to the SCALL account. Annette will contact Jessica Weimer at SCALL regarding the logistics. • Grant monetary designations were discussed and it was determined that two persons would be awarded $300 each to attend the Joint Institute. The board also decided to offer one grant covering the full registration cost for the Annual AALL meeting. • Budget discussion - The board agreed with Annette that the budget should be reviewed on an annual basis. The board recommends an update to the budget section of the current Policies & Procedures (P & P) drafted in 1998 because of inflation and other monetary issues that have arisen or changed since creation of these policies (i.e., we now pay insurance and this is not in the 1998 P & P). It was decided that each board member will contact the committee's they chair to gather foundational budgetary information (i.e., monies spent to date this year) to assist in determining current reasonable monetary needs. Nominations Committee Shelia has sent out e-mail to the Board announcing nominees. All positions have at least one nominee. Electronic voting was discussed and it was determined that we can not proceed with electronic voting for election of officers due to our current by-laws. Programs Committee • Next Brown Bag event confirmed & scheduled at Thomas Jefferson. Initial e-mail invitation has been sent out. • Plans for a joint meeting with SLA are progressing well. The 2nd floor meeting room at 600 W. Broadway has been confirmed. This event is planned for May 2006. The topic will be career development skills, including interviewing and resume writing. A motion was passed to open the SLA/SANDALL meeting to library students and that they would be allowed free admission. • The board discussed the possibility of a late spring/early summer social fundraising event for the chapter. It was determined that a new theme is needed and that the board will be looking into new ideas and venues for such an event. The board agreed that the opportunity to raise funds for the chapter is important. Joint Institute (JI) Update Registration responsibilities are being met and things are moving along as planned. All registration packets have been mailed out and on-line registration has been set up. New Business Date for Annual Business Meeting - Annette will check on room availability at Sheppard Mullin in June and report back to the board. The next Board Meeting was scheduled for March 21, 2006 at 11:30 am at Seltzer Caplan. The meeting adjourned at 1:25 PM. Respectfully submitted, |
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