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Board Meeting Minutes PRESENT: Ellie Slade, Bob F. Richards (via phone conference), Valerie Railey (arrived at 12 noon), Annette Jackson and Pat Rusheen The meeting was called to order at 11:45 am. by Ellie Slade. Minutes of the 4/25/06 Board Meeting previously approved via e-mail.
Treasurer's Report • Checking Account current balance - $7,600.07 • Savings Account current balance - $10, 346.77 • 2 memberships received (Maria Garcia & Penny A. Green); Annette has not deposited their checks yet. • Bank location issue to be passed on to next board and new treasurer.
Nominations Committee • On behalf of the nominations committee, Shelia Corman announced the following election results to the SANDALL listserv on 5/15/06: President - Brian Williams Programs Committee • RSVPs trickling in for the joint event with SLA for May 26 th . It appears that we will have approximately 20 attendees. Notification was sent out late to the SANDALL list serv. Pat will send out another reminder today. • It was agreed by the board to hold a fundraising raffle this year (with monies received slated for Grants budget) instead of a spring social. West has graciously donated an IPOD Nano and Lexis is donating a $100 American Express Gift Card/Certificate. The board gratefully accepts these donations and wishes to thank both vendors for their continued support of our organization. Raffle tickets will be $1 each or $20 for 25 tickets. Pat will send an e-mail to the list serv regarding the raffle. Tickets will be drawn and winners announced at the Annual Business Meeting. • Annual Business Meeting confirmed for Friday, June 23, 2006 from 12:00 - 1:30 pm at Sheppard Mullin. Lunch sponsorship discussed and still to be determined. Annette will check with food vendors used by Sheppard Mullin and report back to the board regarding costs for various menus. Pat agreed to contact several vendors for sponsorship, although the board is concerned that it may be too late to line up sponsorships at this point. Joint Institute (JI) Update No final numbers yet. Ellie will follow up on this. Bylaws Committee • Per John Adkins (and Constitution & Bylaws Report from 2004-2005), the student membership bylaws change was approved by the SANDALL membership last year. However, upon further research from Pat, it appears that it was never codified. Per current bylaws, the SANDALL president was to submit the approved amendment to the AALL Committee on Constitution and Bylaws after adoption by the membership. In addition, it should be sent to the membership chair for update to the 2007 Membership Directory and to the Internet Committee for posting to the web. Ellie said she would speak with John Adkins about this. • Current proposed bylaw amendment to allow e-mail distribution of ballots is moving through the procedural process. Pat sent an e-mail announcement to the listserv on 5/10/06 stating: "Pursuant to Article 10, Section 1 of the SANDALL Bylaws, I am hereby notifying the membership of a proposed bylaw change. The purpose of the proposed amendment is to streamline the distribution of election ballots, using a less costly and more efficient method such as e-mail whenever possible. This method will save the organization postal fees and volunteer time. In addition, it allows the vast majority of the membership to receive the information at the same time. The proposed change is to Article 9, Section 1 (d), and is as follows: ARTICLE 9. NOMINATIONS AND ELECTIONS Per Article 10, Section 2, I will be sending e-mail ballots to the membership to vote on this proposed change 2 weeks prior to the Annual Business Meeting (as previously announced, the ABM is scheduled for June 23, 2006). Members may then cast their vote via e-mail, fax or regular mail to me (the Secretary) or in person at the meeting." Grant Committee • Only one grant was awarded for attendance at the Joint Institute to Ruth Levor. The other two grants were not awarded because the grant recipients could not attend. • As previously decided by the board, 1 grant for full registration to AALL (approximately $510) is to be awarded. In addition, the board decided at today's meeting to allow a second grant for full registration to AALL because two of the Joint Institute grants were not utilized. Remaining grant monies will be returned to the treasury for future grants. Membership Dues • The board discussed raising the current SANDALL membership dues to stay in line with rising costs and other like organizations. The board is recommending that dues for members increase to $20/year and students to $15/year. Per current bylaws, this is subject to a simple majority vote of those members present and voting at the Annual Business Meeting. This item will be added to the ABM Agenda. The Annual Business Meeting is scheduled for June 23, 2006 at 12:00 noon at Sheppard, Mullin, Richter & Hampton, 501 W. Broadway, 19 th Floor, San Diego , CA The meeting adjourned at 12:45 pm. Respectfully submitted, Pat Rusheen, SANDALL Secretary |
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