Annual Board Meeting Minutes
June 23, 2006

BOARD MEMBERS PRESENT: Ellie Slade, Bob Richards, Valerie Railey, Annette Jackson, and Pat Rusheen.

LOCATION: Sheppard Mullin
501 West Broadway
Nineteenth Floor
San Diego , CA 92101

TIME: 12:00 Noon

The meeting was called to order at 12:05 p.m. by Ellie Slade.

Welcome (Ellie Slade)

SANDALL is the youngest chapter in AALL-formed in 1998.
Members need to remember that this is a diverse group with diverse interests.

Treasurer's Report (Annette Jackson)
Treasurer read her report and provided copies. The report will be posted on the SANDALL website.
Treasurer gave an overview of expenditures for the last year such as grants, speakers & gratuities, holiday party, postage, and newsletters.
Treasurer stated that membership dues brought in $1,560
Joint Institute raised $1,258.53 for SANDALL (part of which funded today's lunch).

Committee and Liaison Reports

Archives report (Elle Slade for Margaret McDonald)
Archives have been organized. Various items have been archived such as meeting minutes, newsletters, handouts from brown bags, ballot materials, and candidate materials.

Bylaw's Committee Report (John Adkins)
Discussion of Bylaw amendments. Vote on electronic distribution of ballot-not to be confused with vote can be cast electronically.

Bylaws are silent on voting electronically for board members.

Ballots were distributed to those that had not yet cast their vote via e-mail for the electronic distribution bylaws change.

Pat Rusheen collected the votes and stated that there was not one dissenting vote on this issue and that she would provide final numbers for the minutes." Final vote - 25 YES 0 NO  Passed unanimously.

Final wording:

ARTICLE 9. NOMINATIONS AND ELECTIONS
d) Ballots. Ballots including the names of all persons nominated by the Nominations Committee and/or petition shall be emailed or, if the member has no email, mailed by regular mail to the membership at least sixty (60) days prior to the annual meeting.

Would like to streamline distribution-exact numbers to come.

Nominations Committee (Sheila Corman)
It was acknowledged and given appreciation that Morrison & Foerster paid for all postage and ballots for this year's election.

New Board & Installation of Officers :

Brian Williams - President (Absent)
Pat Rusheen - Vice President
Joshua Jones - Treasurer
Tiffany O'Neil - Secretary

Employment Committee Report (Ellie Slade)
Not many jobs in the SD area. Ellie uses many sources to post jobs such as newspapers, the internet, head hunters. Most jobs have been in L.A. Ellie also posts SLA jobs. Current changes: Dorothy retired from TJSL. Patrick Myer returns to TJSL as Associate Library Director. Possible opening in the near future: San Diego City Attorney's Office and the Courts Library (CL27 or 28). Other current openings: Acquisitions at SDCLL and two positions at TJSL. SANDALL needs a public relations volunteer.

Government Relations Committee Report (Joan Allen Hart)
No report submitted this year.

Grants Committee (Karla Castetter)
Grants Committee report read by Karla. All California Institute-one $300 grant given. Two AALL grants: Pat Mundy and Valerie Railey

Grant money award this year: $1,320

Web Committee (Carol Hyne)
Current programming and editing of web page done by Carol Hyne. Online directory-instead of having a link to a member's e-mail-the address will be so the sender must physically type out the e-mail address. This will hopefully deter trollers.

Membership Committee (Annette Jackson)
Total membership = 106

Newsletter (Pat Rusheen)
Special thanks to Amy Moberly for her dedication to the newsletter especially while being on maternity leave.

Five issues published this past year and distributed via USPS and the web.

Thanks to Ruth Levor for a great job as business manager.

Programs Committee (Bob Richards)

• Seven brown bags this year. Average attendance=22.
• Joint program with SLA . Attendance=31 (most were SLA ).
• Wonderful Institute this year in Sacramento .
• Today's raffle is a fundraiser for grants.

Public Relations Committee (Vacant)
Position for this committee is vacant. PR materials from previous years have been used.

Electronic Voting Issue: A show of hands vote is requested by the president to get an indication of interest if the membership would like to consider a migration to electronic voting for officers. The show of hands vote is affirmative.

Dues Increase
On agenda per Bylaw instructions: Dues shall be made by executive board and vote by majority at the annual business meeting.
The listserv is not a good venue to discuss dues as it is a public forum.

Current dues: $15/year

Proposed dues: $20/year-active members and $15/year student

Last dues increase was listed in the 1998/99 activity report when the dues went from $5/year to $15/year.

Discussion of how the money will used and how much should be kept as reserve.

Vote: 18 yes
         5 opposed

Dues will be increased as stated above.

Recognition Certificates for SANDALL Service

Fall Institute
Theme: Embracing Change
Keynote Speaker: Mr. Daniel Eaton

Recent Retirees
Dorothy Hampton from Thomas Jefferson School of Law
Mary Lynn-City Attorneys Office
Proposal to send retirement cards from SANDALL-approved and seconded.

Raffle
Lexis $100 American Express Gift Certificate-Bob Richards
West Ipod-Valerie Railey
The raffle raised $200 for the Grants budget.

Thank you to both vendors for their generous donations.

The business meeting adjourned at 1:24 PM.

Respectfully submitted,

Tiffany O'Neil
Secretary
July 26, 2006