SANDALL
Annual Board Meeting Minutes
August 6, 2007

Location: Seltzer Caplan, 750 "B" Street, 21 st Floor, San Diego CA 92101

Time: 1:00pm

Board Members in attendance :
Sheila Corman, President
Patricia Rusheen, Vice President
Leigh Inman, Treasurer
Gina Catalano, Secretary

The meeting was called to order at 1:05pm .

I. Welcome to New Board
By President, Sheila Corman

II. Approval of Minutes
Board members approved of the June 20, 2007 Annual Meeting Minutes. The Minutes will be sent to the SANDALL listserve and posted to the webpage.

III. Treasurer's Report

Balances:
Checking Balance $7154.36
Savings Balance $5.29
8 month 4.90% CDs (Two @ $5,000 each) $10,176.26

Current Membership: 116

Service Fees on Savings Account
There is an issue with Bank of America charging a monthly service fee for the savings account for the last three months. The question arose whether there was an understanding that there would not be any service fees as long as there was a combined total (savings/checking/cds) of more than $300. Treasurer, Leigh Inman, is going to speak to Bank of America about the charges and see if we can get the charges reversed and see what amount must be kept in each account to avoid future service charges.

Motion made to transfer $1000 from checking into savings to avoid future service charges. Motion Approved.

SANDALL Expense Reimbursement Form
The expense reimbursement forms need to be updated with the names and titles of the current board members. Treasurer, Leigh Inman to update forms.

Membership Reminders
Time for membership renewal is upon us. Treasurer, Leigh Inman is to send out notice via email, reminding members of renewal period - with a note regarding the fiscal year.

The SANDALL listserve, through AALL, will not support large attachments. Treasurer Leigh Inman will attempt to use Access to create a SANDALL e-mail list capable of sending out the membership renewal form as an attachment with the membership renewal notice. If this does not work, an email will be sent through the regular listserve pointing to a link to our website with the membership renewal form. Physical mailing of the forms will be a last resort.

Motion to approve Treasurer's report. Motion approved.

IV. Old Business

•  Renewal of Certificates of Deposit
Question as to whether the CDs should be renewed in November, and if so, in what amount. According to past Board Minutes, there should have been one CD opened in the amount of $7500.

Treasurer, Leigh Inman to check with Bank of America to see if we can keep one CD ($5000) open and roll over $2500 from the second CD - for one CD in the amount of $7500, and place the remaining $2500 in Savings.

•  2007-2008 Programs

•  Fall Institute
Fall Institute to be held at the Town and Country Resort & Convention Center. Four rooms are reserved, 2 for the presentations and 2 for the vendors. Lunch will be in the Rose Garden. Several vendors have already confirmed attendance at the event. SANDALL has invited the presidents of SCALL, NOCALL and SLA to attend the Fall Institute free of charge.

Registration information to be sent out by Vice President, Patricia Rusheen next week. Registration fees will be $40 for SANDALL, SCALL, NOCALL and SLA members, $50 for non-members.

Idea of creating a blog to make communication about the Fall Institute easier.

•  Brown Bags
The first Brown Bag event will be held in November. The plan is to have 3 Brown Bag events and one ½ day workshop.

•  Holiday Party
The Holiday Party is tentatively scheduled at the Town and Country Resort & Convention Center, dependent upon the results of the Fall Institute.

•  Spring Social
Discussion tabled - no news.

•  AALL visit to SANDALL
We are in rotation this fiscal year for a visit from AALL. It may be too late to invite AALL to the Fall Institute. It is recommended to invite AALL to the ½ day workshop or the Holiday Party.

•  Archiving of Newsletters
Discussion tabled.

•  Membership Database Coordination
Discussion tabled.

V. New Business

•  Board Meetings
Future board meetings for this fiscal year will be held in the following months (exact dates/time/place to be determined):

November, February, May, June (Annual Business Meeting)

•  Committee Chair & Budgets
Carol Hyne (Web Committee) and Joan Allen-Hart (Government Relations Committee) could not be reached. All other current committee chairs have been contacted and agree to continue serving. President, Sheila Corman will continue to attempt to reach Carol and Joan.

•  Review of Budget Allocation
Grants to remain at $1500
Programs at $700
PR at $300
Newsletter, since it is now electronic will not need a budget - budget as $0.
Liability Insurance needs to be raised to $200.

•  Updating of Policies
The policies on the Website need to be updated. The policies in the printed edition of the 2007 membership directory are current. Board members are to compare the current policies to the policies on the Website and upload changes as needed.

If there are policy changes/suggestions, the Board is to follow the SANDALL Policies & Procedures Master List "Recording New Policies" procedure.

•  Grants for Fall Institute
A Motion was proposed to offer three grants for the Fall Institute. Two grants ($40 each) for SANDALL members and one grant ($50) for a student enrolled in a Master of Library and Information Science program.

Motion Approved.

Meeting adjourned at 2:05pm .

Respectfully submitted,

Gina S. Catalano
SANDALL Secretary
August 9, 2007