SANDALL
Board Meeting Minutes
October 30, 2007

Location: California Western School of Law, Library

Time: 1:00pm

Board Members in attendance :
Sheila Corman, President
Patricia Rusheen, Vice President
Carmen Brigandi, Past President
Leigh Inman, Treasurer
Gina Catalano, Secretary

The meeting was called to order at 1:00pm.

1. Treasurer's Report

•  Balances as of October 29, 2007:

•  Savings Account $1002.60

•  Checking Account $6323.11

•  8 mo CDs (two) $10286.70

•  Service Fees
To avoid service fees $1000 was transferred from checking into savings. Bank of America is not willing to waive fees on prior service charges.

•  Renewal of CD
The two CDs will mature on November 23, 2007. Treasurer, Leigh Inman is to look at other banks with comparable CD rates and no service charges to see if SANDALL should switch banks, the convenience and availability of branches will also be considered. When the CDs become due, one CD in the amount of $7500 will be secured, the remainder of the money will be deposited into Savings.

•  Membership renewals
There are 9 new members and 97 renewals. Approximately 20 people have not responded to the renewal notice, the Board is to contact people on the list as a friendly reminder to renew their membership.

•  Membership directory
Treasurer, Leigh Inman will look into having our current membership directory printed. Last year Legal Reprographics was used, she will contact them regarding pricing and see what kind of arrangements can be made. Pictures for the cover of the directory will be solicited from the membership.

2. Old Business
•  Archiving of newsletters
Our Newsletters are now all on one server, but they need to be archived for our records/preservation. The old newsletters will be downloaded in a digital format and archived with Margaret McDonald.

•  Membership Database Coordination
There are a couple of different SANDALL databases that need to be consolidated into one master database. Carol Hyne has a database and Leigh Inman has a different database. It was determined that the Membership Chair should have the master list, and the Web Chair should have a copy. We will need to make sure that members are on the listserve. Sheila Corman is to compare the membership list and the listserve list to make sure all members are signed up on the listserve, or make other arrangements for communication of election material.

•  Committee Chairs
Carol Hyne will continue as Chair of the Website, Joan Allen-Hart will continue as Chair of Government Relations. Marianne Sterna will not be able to continue as Chair of the Nomination Committee, Betsy Chessler has agreed to Chair the Nomination Committee. Sheila Corman will provide the necessary material and timeline to Betsy Chessler for the election. Members who are not on the listserve will need to be contacted separately regarding voting.

•  Updating of Policies
Sheila Corman reviewed all policies and Board minutes regarding policy changes. All policies published on the website have now been updated.

•  Grant Results
Two grants were awarded to the Fall Institute, unfortunately no library students applied for the grant in that category.

•  Fall Institute Wrap Up
The registration money from Paypal is still arriving, $590.56 is still expected. The Fall Institute's cost to SANDALL was $87.81. This is the total cost after all vendor and speaker participation. There were approximately 60 people who registered for the Fall Institute.

Pat Rusheen and Sheila Corman received "thank you" notes from AALL President Ann Fessenden, those notes and all handouts from the Fall Institute will go to Margaret McDonald for archival.

3. New Business
•  Holiday Party
The Holiday party will be held at the Town & Country Hotel, a deposit of $500 is now due. According to the contract with the Town & Country, we will guarantee a minimum attendance of 50 people. The hotel has agreed to a cash bar for an hour at the start of the event, with a no bar guarantee on our part. One glass of house wine is to be included with dinner. Attendees will receive a special rate for parking and hotel reservations. Final pre-payment by SANDALL to the Town & Country is due Dec. 11 th .

Pat Rusheen stated that West is verified to contribute $500 for the Holiday Party, other vendors have been invited to participate.

The estimated charge for attendees is $20 per member and $25 per non-member- not including parking.

Motion to approve cost of attendance for holiday party - motion Approved.

Due to the cost to SANDALL as an organization, the question arose as to whether we should limit the number of guests each member is allowed to bring. It was decided to limit guest attendance to one guest per SANDALL member attending.

The type of dinner (sit down or buffet), cost of parking, and whether we will have some form of entertainment will depend on the number of contributions received from our vendors.

•  Brownbags
There is a Brownbag slot for November that needs to be filled, Pat Rusheen would like to schedule a brownbag for either the week before Thanksgiving or the week after Thanksgiving. Possible topics for the brownbags: Technology update? Google Update? Media coverage of fires?

For the half-day workshop Pat Rusheen would like to have a legal related topic. Generally there are 3 speakers, 45min each for this event.

4. Adjournment
Meeting adjourned at 2:00