SANDALL
Board Meeting Minutes
Wednesday, June 4, 2008

Pillsbury, Winthrop, Shaw, Pittman LLP
501 W. Broadway, Suite 1100
San Diego CA 92101

Attendees:
President, Sheila Corman
Vice President, Patricia Rusheen
Past President, Carmen Brigandi
Treasurer, Leigh Inman
Secretary, Gina Catalano
2008/2009 President, John Adkins
2008/2009 Vice President, Betsy Chessler

Meeting called to order at 1:03pm

I. Approval of Minutes of the February 2008 Board Meeting

Approved via e-mail previously and sent to the Membership. Programs Chair, Patricia Rusheen called for a revision of the previously approved minutes.

Revision to February 2, 2008 Minutes:
There was an error in the Programs Committee Report regarding the 9/14/07 Fall Institute. The Cost to Program Budget should read $87.74, not $678.37.

II. Treasurer's Report

A.. Balances
7-month 4.35% CD @ $7,500, balance $7,580.79
Savings account balance: $3,831.51
Checking account balance: $7,317.43
CD account earned $80.79 in interest since February 2008.

B. Disbursements
Payment for 2008 SANDALL Directory Photo, $50.00
Two checks for postage to mail out SANDALL Directory totaling, $63.88
Final payment to SCALL from Joint Institute PayPal account, $1,039.61
Reimbursement to Pat Rusheen for Spring Social & Workshop, $106.65
Total Disbursements: $1,260.14

C. Revenues
March 2008: $137.63
April 2008: $102.95
May 2008: $797.65
Total Revenues: $1,038.23

D. Membership
Current membership is at an all time high with 121 members.

E. Closure of Accounts
Now that the Joint Institute funds have been disbursed, the Bank of America Savings and Checking accounts will be closed and new accounts will be opened at Washington Mutual. The CD account is currently at Washington Mutual. This will save us money on banking fees, as Washington Mutual does not charge for their accounts.

It was also determined that the PayPal account can now be closed.

III. Old Business

A. Program Committee Report

•  Programs

3/11/08 Brown Bag with Thomas Smith on PreCYdent
No cost to SANDALL

4/10/08 Half-Day Workshop: Catch Me If You Can
No speaker charge to SANDALL, cost of $72.00 for speaker gifts.

5/17/08 Spring Social and Silent Auction
There were lots of items donated, but poor attendance. There was some discussion by the Board of changing this event next year to increase involvement by the members.

Door Proceeds from the event totaled: $95.00
Auction proceeds totaled: $687.00
Expenses for event totaled: --$34.65
Total amount earned for the Grants Program: $747.35

•  Programs Budget
Entire Programs budget is $700.00
Fall Institute $87.74
Holiday Party $550.44
February Brown Bag Cookies $5.99
Half-Day Workshop Speaker Gifts $72.00

Total: $716.17

B. Election Results
John Adkins elected as President, Betsy Chessler elected as Vice President, Leigh Inman re-elected as Treasurer, Gina Catalano re-elected as Secretary.

C. AALL Grant Results
Ten people applied for the AALL Grant. The Grant Committee selected Grace Viola and Judy Davis to receive $600 each to attend the 2008 AALL Annual Meeting.

The Grants Budget was increased in the past. There was some discussion by the Board that we may need to increase the budget even more, since we have increasing numbers of people applying and the grants are important to our Mission as an organization. The money raised at this year's Spring Social will cover at least one grant to AALL and maybe two grants to the Fall Institute.

IV. Thank you
Thank you from President Sheila Corman to the Board for their service this year.

V. New Business
•  Upcoming Programs
Annual Business Meeting is June 19 th 12-1:30pm at Coughlin Stoia Geller Rudman & Robbins LLP, 655 West Broadway, Suite 1900. Lunch will be provided courtesy of CEB. Agenda to be provided by Sheila Corman.

•  Transition to New Board

•  Bank accounts
Bank accounts were discussed earlier in the Treasurer's Report.

President, Sheila Corman, will write three letters regarding the accounts. The first will be to Bank of America asking them to remove her name from the account since she will no longer be President. The second letter will be to Washington Mutual announcing the election results and stating that the President, John Adkins, and Treasurer, Leigh Inman, have the authority to be signatories to the account.  The third letter is to Washington Mutual to remove Sheila Corman's name from the CD account.

•  Replacement of Steering Wheel
The Steering Wheel is missing. The Board discussed replacement of the Steering Wheel. The Board felt that it is an important tradition to continue.

Motion made to replace the Steering Wheel and use general budget funds. Motion granted.

•  Oath of Office
Sheila Corman received the Oath of Office used last year from Pat Rusheen. It will be used again at this year's swearing in at the Annual Meeting. The Oath has been placed in the SANDALL archives.

•  Annual Report
President, Sheila Corman, will write the SANDALL Annual Report for AALL.

•  2008-2009 Budget Allocation Changes
There was discussion by the Board that the current budget allocations may need to be changed to reflect current usage. The new Board will have the task of determining how to reallocate the budget to better meet the needs of SANDALL.

It was noted by Leigh Inman and Pat Rusheen that the membership is required to carry Liability Insurance to cover accidents at events and meetings. Treasurer, Leigh Inman, will send the Liability Insurance coverage information to the new Vice President, Betsy Chessler, in preparation of her new duties as Program Chair.

•  Other Matters
•  Things for the new Board to think about for next year:
a. AALL annual meeting - VIP program. If we want to send someone, we will need to pay for expenses (not registration). It is intended for a non-member, someone from the legal community. In past years, SANDALL has sent Judges as VIPs to AALL. We should have enough money in the budget to cover expenses for the VIP program.

b. Table at AALL - We need to plan in October 2008 for having an exhibit table at AALL in July 2009, and finalize the plan with AALL by February 2009. PR Committee Chair, Victoria Williamson, wanted to participate at AALL last year, but it was too late. The new Board will need to plan for this event starting in September/October 2008.

c. The board discussed using the PR committee for publicizing our programs to other librarians (non-law), SLA, etc.

•  Committees
The Board discussed what happens to the committees at the end of the term. Technically at the end of the Board term all of the Committee Chair terms are also over. The new President normally will contact the current Committee Chairs and ask them if they would like to continue in their role. The Committee Chairs determine who is on their Committee.

•  This is SANDALL's 10 year Anniversary
The Board discussed how this could be a great promotional opportunity for our organization. Opportunities include sending out Press Releases, use in our own PR materials, posting on our Website, etc.

•  Computer Server & Website
The Board discussed getting a computer server to house all of the SANDALL material, rather than having it spread out at different organizations. Included in the discussion was the possibility of introducing a new communication tool such as a Wiki or Blog. Password protection for our membership directory was also discussed.

V. Adjournment
Meeting adjourned at: 1:57

Respectfully submitted,
Gina S. Catalano
SANDALL Secretary