SANDALL
Board Meeting Minutes

August 28, 2008

Location: Thomas Jefferson School of Law
Board Members Present:
John Adkins, Betsy Chessler, Sheila Corman, Leigh Inman, Gina Catalano

Meeting called to order at: 1:02

•  Old Business

  Treasurer's Report

•  New accounts opened/old accounts closed
The Bank of America checking and savings accounts were closed and new Washington Mutual Accounts opened in July. All accounts including the CD, checking and money market accounts are now at Washington Mutual.

•  Check sent to NOCALL for SANDALL's share of the extra cost of the New Orleans Joint Reception held during AALL Annual Meeting.

Budget Reallocation
•  Programs budget

• to now include all programs (Fall Workshop, Holiday Party, Spring Workshop, Spring Social, Brown Bags, etc.)

• Total Budget: $9000
  (presumably offset by vendor support and registrations)

•  Lower the nominations budget to $50

•  Need to increase PR budget to $2000 (one time increase for 10 th anniversary marketing)

•  Need to add Budget for Board meeting expenses at $250

•  Misc expenses increased to $500

•  Grants budget increased to $2500 (one time increase for 10 th anniversary challenge)

•  The AALL Grants should be removed from Revenues as it is not money actually received from AALL

•  John Adkins will investigate possible Vendor participation in Newsletter to contribute to our Revenues. He will seek input from Ruth Levor and Amy Moberly

Items approved via Email since last Board meeting

• Approval of Fall Institute Location and cost to reserve/host event
• Approval of Fall Institute Speakers and cost of travel/accommodations
• Approval of honorarium to Fall Speakers
• Approval of promo key chains (design and cost) ; $901 for 500 key chains.
• Approval of Distinguished Service Award
• Nominated by the Board
• Honored on SANDALL Website
• Awarded at Holiday Party
• Approval of AALL GRC requesting SANDALL's endorsement of current legislation

Email business

The PR Committee will be asked to work on New Member packets, with Leigh taking the lead in directing its contents.

Leigh to order more Member Directories to include in New Member Packet (10)

•  Chapter VIP Program

•  If SANDALL members would like to nominate someone for the chapter VIP program, please contact John Adkins by Sept. 1 st

•  John to write email to members regarding Chapter VIP program

•  New Committee Chairs

•  Isabel Eustaquio is Chair of Constitution & Bylaws Committee

•  Kelly Keach is Chair of Library School Liaison Committee

•  Tina Jagerson is Chair of Government Relations Committee

•  Letter sponsoring HR 6589 - went out on Aug. 22, 2008

•  New Committees
Outreach Committee Update

•  PR Committee suggested that it be made a separate committee

•  Board will take it under consideration, write a description of the Charge and ask for volunteers for the Committee.

•  Idea for new committee to incorporate pro-bono activities

•  Motion to create an outreach committee and create its charge - approved .

•  Tenth Anniversary Celebration - Reports from Committees

•  Archives

•  Margaret McDonald to organize archival materials into 10 folders of board materials, program materials, ephemera, etc.

•  Constitution and Bylaws

•  Isabel Eustaqio to write article for newsletter

•  Employment

•  Arnold Josafat to write article for newsletter

•  Government Relations

•  Board suggested goal of summarizing what the GRC has done in the last 10 years

•  Grants

•  Board suggested goal of offering 10 grants

•  Internet Web Page

•  Carol Hyne has updated the website to reflect the additions of the new Board and Committee Chairs

•  Replaced Membership Application

•  Working on password protected membership directory

•  Library School Liaison

•  In response to 10 th Anniversary Challenge

•  Kelly Keach suggested the following: create blog about SANDALL for SJSU, write an article about AALL, contribute to SJSU newsletter by writing article about law librarianship, get AALL/SANDALL listed on SJSU list of professional organizations

•  The Board also challenges Kelly to get SANDALL recognized by other MLIS programs, like UCLA and Arizona, etc.

•  Long Range Planning

•  Chaired by Sheila Corman. New Committee members: Michelle Schmidt, Sandra Dawson, Heather Phillips, Judith Lihosit, Brandon Baker

•  Challenge is to come up with 10 ideas for programming, etc. for future SANDALL events.

•  Membership

•  Leigh Inman reports 71 members with current membership (66 renewals and 5 new members)

•  Will send out email reminder to remaining 54 non-renewing members

•  May need help from Board with remaining names for reminder calls to renew

•  Hopes to have renewals completed by mid-October

•  Hopes to have Membership directory completed by end of calendar year

•  Directory paper is currently 30% post-consumer recycled paper

•  Suggestion from Betsy to also have organizations listed with member names as an alternative to look up members in the directory. Could also list zip codes for organizations for locating librarians in a specific geographic region.

•  As part of goal to get 10 new members, will post to listservs (SJSU, SCALL, UCLA, SLA, SERRA, Paralegal Association, Legal Secretary Association, Innovated Library User Group, Innovated Lawyer Group, Patent Information User Group) with upcoming events such as sports law, dog law, elder abuse law, fall workshop, spring workshop, etc.

 

•  Newsletter

•  Gina Catalano reports that the next deadline for newsletter is Sept. 15 th

•  Expecting articles from other chairs as part of 10 th Anniversary Challenge, and will also participate by writing an article for the Newsletter.

•  Nominations

•  Marianne Sterna reports that there is no current activity. She is going to write an article for the Newsletter as part of the 10 th Anniversary Challenge.

•  Programs

•  See Below for Program Report

•  Public Relations

•  Victoria Williams reports, created flier for Fall Workshop

•  Selected and ordered promo key chains

•  Created list of potential venues for promoting SANDALL

•  Committee Recommends participating in

•  SANDALL Fall Workshop

•  SLA-SD Fall Workshop

•  LISSTEN Professional Association Day

•  SCALL Institute

•  AALL Annual Meeting

•  Committee to work with Archives to create exhibit showcasing SANDALL's history and accomplishments

•  Betsy would like the PR Committee to create Stationery for SANDALL

•  Chapter Communications

Tabled for next meeting

•  New Business

•  Programs

•  Fall Workshop

•  Presidents of SCALL and NOCALL invited to Fall Workshop, also invited SLA

•  Betsy has created a draft of the program for John's review. Betsy will ask if the PR Committee can make this into an online brochure to publicize the Fall Workshop.

•  Confirmed Vendor participation by CEB, LRI, Lexis, GSI, and Thomson Reuters

•  Sandra Vella, Head of Library Instruction Services at UC Davis, traveling from Sacramento for Second Life presentation.

•  Board approved $100 to Sandra Vella to defray travel expenses.

•  Betsy currently requesting short Bios from speakers for the program

•  Registration is now Online - food choices will be added soon

•  Betsy will send out Workshop information to all listservs once the online registration is tested.

•  Brown Bags

•  October 22 nd , Leonard Simon to speak on Sports Law

•  November, Jennifer George slated to talk about Dog Law, but not yet confirmed

•  January, Debra Morse to talk about Elder Law

 

•  Holiday party

•  Date will be Dec. 3 rd or 4 th (probably the 3 rd ) from 6pm to 10pm

•  Registration Fee $25, nonmembers $30.

•  Previous attendance approx. 60.

•  Venue for Party discussed by Board

•  Board approved Mingei Museum as venue for Holiday Party .

•  Betsy to check on catering expenses.

Meeting adjourned at 2:36pm
Respectfully submitted,

Gina S. Catalano
SANDALL Secretary