SANDALL
Board Meeting Minutes
11-2-08, 12:30pm

San Diego County Public Law Library
1105 Front Street
San Diego CA 92101

Board members in attendance: John Adkins, Betsy Chessler, Sheila Corman, Leigh Inman, Gina Catalano

Meeting called to order at: 12:40pm

Previous Board Meeting Minutes approved via email .

•  Old Business

•  Treasurer's Report

SANDALL Communications

   New Member Packets
  Leigh is working on new member packets, and has solicited suggestions of what should be included from Vicky. Will have a sample to the Board by March 1 st .

  Member Directories
  Leigh is currently working on membership renewals - she hopes to have directory out by March. As discussed in past Board meetings, the Directory will include member job titles, a Zip code listing, and an affiliation listing.

  Webpage
  Board discussed that password protecting the directory is a priority.

  Membership Blog/Wiki
  John met with Carol Hyne and she thought that a Wiki would be a good idea, to have resources/links that members could contribute to. Board decided to work on Wiki idea and tabled discussion about having a Blog.
John will send a message out to the member listserv to see if someone would be interested in creating the Wiki.

  Board Wiki
  John discussed creating a president's Wiki that has timelines, instructions, sample agendas, etc. He stated that it is something that each President could add to, to share knowledge and experiences. Leigh brought up the idea of extending it to the Board. So, each Board member would have a section of their own to add to for institutional knowledge. John volunteered to create the Board Wiki.

•  Board voted on the creation of a password protected Wiki for Board use. Approved.

  New Book List & Newsletter Links
  Board discussed inviting organizations to post a link to their new book lists and newsletters to our member listserv, eventually also post to our website.

•  Board voted on inviting organizations to send message on our member listserv with link to their new book lists and newsletters. Approved.

•  John to send invitation to members/organizations

  Newsletter masthead
  Amy designed a new Newsletter masthead in celebration of our 10 th anniversary. The November edition contains the new masthead.

  Second Life initiative
  Betsy will send out message on our member listserv to see if anyone is interested in having a SANDALL presence on Second Life.

  Liaison for Daily Transcript
  The Daily Transcript used to publish articles from SANDALL. Board agreed to ask the PR Committee if they would look into re-establishing this contact.

  AALL Liaison
  Gina to look into getting our Chapter news posted on the AALL website. It is no longer published in the AALL magazine. Gina will attempt to contact the AALL person responsible for posting chapter news and report back to the Board.

  Brown Bag Host Gift
  Board discussed sending gift baskets to organizations who host our Brown Bag events. Board discussed the cost of thank you gifts versus sending a nice thank you note. We do have a SANDALL stationary masthead created by Tina Jagerson of the Public Relations Committee.

•  Board voted to send thank you notes to Brown Bag Hosts instead of gifts. Approved.

  Newsletter
  Board discussed creating an Article of the Year Award for submissions to the SANDALL Newsletter. A committee could be formed to decide on the winner.

Amy Moberly could send out a notice when she solicits for articles informing the membership of the award.

•  Board voted and agreed on having an Article of the Year Award

  10th Anniversary Challenges
  Member Outreach
  Leigh is currently compiling a list of listservs and contact info for places to post invitations to join SANDALL. We have already exceeded our goal of 10 new members - we currently have 13 new members.

  John will compare our discussion listserv to our membership roster to see who is not a member and send out invitations to join or renew membership in SANDALL.

  Advertising in SANDALL News
  John spoke to Amy Moberly about reinstating the Newsletter advertising. Amy stated that in the past with the print version of the Newsletter, it was time consuming to get materials from vendors and track payments.

  John will look into reinstating the advertising and see if it is worth pursuing in the future to get more revenue for SANDALL. Board discussed the possibility of having someone help with the solicitations, handling money and getting the graphics for the newsletter.

  SANDALL's Distinguished Service Award

•  Board approved via email the following :

•  Purchase of Award
•  Wording for Award

  Chapter VIP Program
  Board discussed via email the following:
•  No nominations received for Chapter VIP program. Cost to SANDALL to send someone would be approximately $1000.

•  Board voted via email not to send a representative this year .

  Holiday Party Venue

•  Board approved via email the terms of the Mingei contract

•  Board approved having Betsy sign on our behalf to reserve the Mingei for the party

  Legal Roots Celebration
•  The Legal Roots Celebration was cancelled. SANDALL purchased one ticket to the event to send a representative.

•  Board voted and approved of allowing the San Diego County Public Law Library to keep the registration fee of $125 as a donation to the library for the purchase of new materials (such as the Witkin fund).

•  Leigh will speak with the Library about the donation.

  Fall Workshop

•  Board approved via email an honorarium of $150 to Fall Workshop speaker Karen Coombs

New Business

AALL Pacific Chapters Joint Reception 2009: Washington , D.C.
•  Board discussed that SANDALL has been designated to organize the Pacific Chapters reception this year.

•  If no vendor support is received, the Board members discussed contributing $400 to help sponsor the reception. If all Pacific Chapters contribute $400 there should be enough money to hold the reception.

•  Preliminary Registration form completed and sent in by John Adkins.

•  Board voted and approved going ahead with planning for the event.

Committee Reports
Grant's Committee
  Gina Catalano and Charles Dean were the recipients of the $550.00 SANDALL grants to attend Internet Librarian in Monterey this past October. Charles will have a wrap up of his experience in the next newsletter.

Gina will also contribute an article on the Internet Librarian to the newsletter

The next grants will be for the SCALL workshops TBA in Spring 2009

Social Responsibility Committee

•  Board approved via email of new Social Responsibility Committee Charge as drafted by John Adkins.

•  Debra Morse volunteered to act as the new Committee Chair.
•  Members of committee include: Benita Ghura, Kim Laru, Barbara Tarvin and Cheryl Weeks-Frey.
•  The Committee is holding a holiday book drive to benefit UPLIFT, a wonderful local organization dedicated to literacy in children.

Public Relations Committee
•  Tina Jagerson was contacted by SLA . SANDALL's PR Committee will work with SLA 's PR Committee to coordinate future events/programs.
•  PR committee will work on Exhibit table for AALL
•  The promo key chains have been received, they are currently being held by PR Committee Chair, Victoria Williamson.

Long Range Planning Committee
•  The long-range planning committee has begun its work on the project assigned to us, compiling a list of programs, presentations, methods of involving people in our activities for future years. The list will have 10 items which will then be sent to SANDALL members to prioritize.
•  The committee members have divided the assignment in the following manner:
  •  Sheila Corman & Sandra Dawson - AALL and its chapters
  •  Judith Lihosit - ALA
  •  Heather Phillips & Brandon Baker - SLA
  •  Michelle Schmidt - Other library organizations
•  Each committee member was asked to develop a list of six items, from the organization website they're assigned plus their own ideas. They are due by March 7 th . At that time, I'll compile the list and the committee members will vote and narrow the list to 10 choices which will then be sent to the Board.

Programs
Fall Workshop
•  Betsy reports that we are approximately $800 ahead from the Fall Workshop.

Brown Bags
•  The Brown Bags have been very successful.

Upcoming Events
•  January - Elder Law
•  February - Social with SLA
•  March - Gadgets II

•  Spring Workshop will be in April
   •  Betsy is thinking about having speakers centered around the current economic crisis, perhaps an economy/budgeting theme. Looking for speaker ideas.
   •  The workshop will be ½ day.
   •  Looking into booking the Columbia Center as the venue.

•  Spring Social
  •  Spring Social scheduled for May

•  Holiday Party
  •  Betsy has received 30 RSVPs at this point.
•  Vendor support
  •  Thomson Reuters $1000
  •  CEB $500 (raffle prizes)
  •  Tempus IP/Minesoft $300 (libations)
  •  10K Wizard $300
•  Mengei Venue is $1000 + $19/hour for 5 security guards. So far we have paid $500 to reserve the space.
•  Bekker's Catering selected as caterer
  •  We will have appetizers, food stations, dessert.
•  Program for the Party
  •  6-7pm - docent tours in groups (15-20min)
  •  7pm - PR director for Museum say a few words, John /Betsy to speak
  •  7-7:30pm - raffle CEB prizes
  •  6-8pm - food and drinks available

•  John volunteered to pick up the drinks (beer, wine, soda, water and cups & ice) for 60 people and transport to and from the Mengei. Budget of $200-300.

•  Table decorations
  •  Board discussed table decorations. Something that can be part of the raffle. John recommended orchids from Trader Joes. Also have some list of facts or quiz about SANDALL on the tables. Betsy will work on decorations. John will provide info for the facts/quiz.

•  John to send out a note to members reminding them to RSVP for party -an acknowledgement of sponsors will be included.

•  Betsy will create signs acknowledging our sponsors to be posted on the tables.

•  Nominations
•  At the start of the year, we will need a report from nominations committee.

Meeting adjourned at: 1:58pm

Respectfully submitted,
Gina Catalano
SANDALL Secretary