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SANDALL Annual Business Meeting 2008/2009 Luce Forward Board Members in attendance : President, John Adkins Board Decisions approved since the last Board meeting: Use of Grant Funds for AALL Leigh Inman reminded the Board that a $600 AALL grant was the amount given in the past, which would included registration and the rest of the funds going toward travel and lodging as the grantee liked for AALL. The board unanimously agreed to continue that grant amount, and Grants Chair Brent Naritomi will be informed. Camera/Camcorder Board approved the purchase of an official SANDALL digital camera/camcorder, something that the new Historian will need to document our programs and events.
II. Thanks to hosts and sponsors (John Adkins) Thank you to our host, Bob Richards. Also, thank you to Suzanne Smith of CEB for providing lunch. President John Adkins reminds us that this is our 10 th Anniversary. He provided a look back at our first year of chapterhood and acknowledged Brent Bernau as the first President,Carmen Brigandi as the first Vice President, Nanna Frye as the first Treasurer, Ruth Levor as the first Secretary, and Barbara Glennan as the first Past-President. Thank you for beginning our Chapter! III. Raffle Prizes (Betsy Chessler) Announcement of Raffle Prizes to benefit our Grants Program. Prizes generously donated by CEB. IV. Congratulations to new library school grads (John Adkins, Betsy Chessler & Leigh Inman) One of the hallmarks of Librarianship is obtaining a Masters of Library and Information Science degree. Recent library school graduates, Amanda Quist and Gina Catalano took a special “oath of librarianship” and were awarded gift cards to Boarders. Ian Kipnes of Cal Western, also a recent graduate who was unable to attend the meeting, was also acknowledged and will receive a gift card. V. Committee Reports • Archives Committee Chair Margaret McDonald – report read by John Adkins The Committee Chair continues to gather and organize SANDALL materials. Items added to the archives include Board meeting minutes; newsletter issues; committee policies; board correspondence; grants and election announcements; hand-outs from brown bag meetings, Fall Institute and joint Spring workshop with the local SLA chapter; and various announcements. The Chair has also responded to requests from Board and committee members for materials from the Archives. A big change for the Archives Committee is the Board's selection of a member to serve a newly created position, the SANDALL Historian. The Historian's appointment to the Archives Committee will begin with this meeting. The Historian will perform an outreach function, finding and maintaining contact with former SANDALL members, and assisting with gathering SANDALL information, as well as having the formal authority for documentation of our programs and events using digital media to be housed in the archives. The space at the USD Legal Research Center housing the Archives has been undergoing renovation this year and the SANDALL archives are currently boxed, awaiting completion of the room. After the last portion of hardware is installed, the Archives will be organized and refiled in its new space. • Constitution & Bylaws Committee Chair Isabel Eustaquio – report read by John Adkins • Employment Committee Chair Arnold Josafat – report read by John Adkins Over the past year, the SANDALL employment committee underwent two changes. First, in March 2009 job openings were advertised to the SANDALL membership listserv in a weekly email message starting with Southern California openings. This change organized how job opening were marketed and prevented cluttering the membership's email boxes with numerous, individual messages. Second, this committee added in May 2009 a committee member, Isabel Eustaquio from the San Diego County Public Law Library, to assist with researching job openings. The SANDALL Employment Committee reported a decrease in San Diego law library job openings compared to the previous year. Only 5 job openings for a law librarian or paraprofessional in San Diego occurred while another 6 job openings appeared in Los Angeles and Orange County. Although many more job openings were emailed to the SANDALL membership listserv, these openings were available in special, public or academic libraries. • Government Relations Committee Chair Tina Jagerson – report read by Gina Catalano The Government Relations Committee (GRC) is chaired by Tina Jagerson. The GRC sends regular updates to the listserv keeping members informed of relevant current events and SANDALL's involvement. A letter was sent in August 2008 to U.S. House of Representative Susan Davis (D-CA) thanking her for her commitment to H.R. 6589, providing additional funding for the Law Library of Congress. A letter was also sent to San Diego City Clerk Elizabeth Maland on May 26 th expressing our opposition to the City's decision to discontinue printing the SD Muni Codes for distribution. AALL's Washington Office showed its support for us by sending its own letter to Ms. Maland. The GRC is working with SDCPLL on further discussions with the City Clerk. The Executive Board approved the GRC's new Policy on May 28, 2009, outlining the Committee's mission, advocacy, purpose and ongoing tasks. • Grants Committee Chair Brent Naritomi (present) This past year, the Grants committee is proud to record the awarding of eight awards in the amount of an estimated $1,600.00 to SANDALL members to attend professional conferences across the nation. Starting with the most current: AALL Washington D.C. 2009 . Two Grants awarded. Tina Jagerson, San Diego County Public Law Library, $195.00 (Student registration). SANDALL/SLA 2009 Spring Workshop "Getting the Job Done in a Down Economy.” One Grant awarded. Benita Ghura , San Diego County Public Law Library (fee waived). 2009 SCALL Institute Grant . Two Grants awarded. Benita Ghura , San Diego County Public Law Library, $100.00. 2008 Internet Librarian. Two Grants awarded. Charles Dean, Thomas Jefferson School of Law, $550.00. 2008 SANDALL Fall Institute. One Grant awarded. Anna Russell, US Legal Research Center (fee waived). In addition, we proposed and received approval from the Board to broaden the eligibility of the grants by amending the requirements with the following criteria: Grants will be awarded for a) reimbursement for the registration or b) a cash grant for the equivalent amount of the registration upon verification of attendance. Previous awardees may apply and be considered however first time and other applicants will be given priority. If circumstances prevent a recipient from using the grant, it reverts to the Committee; however, the recipient remains eligible to apply another year. We would like to acknowledge the following people for their assistance throughout this past year: John Adkins for timely communication with board members, promoting discussion and supporting the Grants committee. Leigh Inman for coordinating reimbursements with grant awardees. Amy Moberly for coordinating grant awardees submissions to the SANDALL newsletter. Carol Hyne for providing web support and updating the Grants web page. • Library School Liaison Committee Chair Kelly Keach - report read by John Adkins This past year, I was able to accomplish the following things: 1. Write an article describing SANDALL and the benefits of membership that was published in the last issue, May, of the SJSU SLIS Descriptor magazine. 2. Have SANDALL listed on the SJSU SLIS website under Professional Associations. 3. Have SANDALL listed on the SJSU SLIS website under Employment Resources, Organizations, and Associations. Projects planned for fiscal year 2009-10 include the following things: 1. Using contacts at UCLA to see how SANDALL can be referenced at the Department of Library and Information Science. 2. Contacting the professor of SJSU LIBR220 - Resources and Information Services in Professions and Disciplines – LAW about how SANDALL could be mentioned as a professional resource. 3. Exploring the other 13 accredited Library and Information Science programs which offer 100% online programs to see how SANDALL could be incorporated into the student sections of their websites. 4. Other articles as available. 5. Other projects as determined. • Membership Committee Chair Leigh Inman (present) SANDALL's total membership as of 6/17/09 is 117. Eleven new members were added during fiscal year 2008-2009. The print membership directory has been under construction since the fall. The board approved upgrades including the addition of listing by affiliation and by zip code and including job titles where provided by the member. Unfortunately, I am having issues getting our publisher to respond, so there is no expected date for the print directory. However, the online directory is current now. Thank you to Carol Hyne for that. We also created a new member welcome packet this year. That packet includes a welcome letter from the SANDALL President, a copy of the latest print directory, a copy of the most recent newsletter and a SANDALL keychain. • Newsletter Committee Chair Gina Catalano (present) Message from Amy Moberly: The editor would like to thank all of those who have submitted ideas, articles and photos. It takes all of us to make our newsletter great, and together, we have done just that. As Newsletter Chair I would like to thank Amy Moberly. She continues to do a fantastic job at the Newsletter Editor, and sometimes Newsletter photographer. Without her we would not have the Newsletter. It is a wonderful vehicle to share information and educate one another – she makes it all possible. This is the first year we have awarded an “Article of the Year”. The SANDALL Board thought that this would be a great way to get people interested in contributing articles and also a way of recognizing the efforts of our contributors. As you may know, all article contributions to SANDALL are voluntary and the sharing of information via the newsletter greatly benefits our law library community. Thank you to the ad hoc Award Committee (Brent Naritomi, Sheila Corman, Debra Morse & Victoria Williamson) for volunteering their time to evaluate all of the articles and helping me set up a structure for determining the winner. • Nominations Committee Chair Carmen Brigandi (present) The Nominations Committee was started in early Feb. 2009, and included members Chris Pickford and Pat Rusheen. By mid March, the SANDALL Board approved the slate of candidates as follows: President Bob Richards Vice President Betsy Chessler Secretary Saad Ali Treasurer Benita Ghura Email Ballots were mailed April 6 th . Ballots were counted on May 8 th in my office at California Western School of Law with Chris Pickford in attendance. The successful candidates were informed personally, and the losing candidates were informed by email that same day. The winners were announced by email to SANDALL Members on May 14 th . Permission to destroy the ballots was requested and granted on June 17 th at the Annual Business Meeting. • Programs Committee Chair Betsy Chessler (present) We had many excellent programs this past 2008-2009 term. With an event every month, including two joint programs with the San Diego chapter of the Special Libraries Association, we had something for everyone. We also celebrated our tenth anniversary throughout the year by giving away a "tenspot" ($10) at every meeting! September 19, 2008. Our Fall Workshop, "Reinventing a Profession: The Changing Face of Librarianship" , was held at the peaceful and scenic Marina Village Conference Center on Mission Bay. We began the morning with reviews by Betsy Chessler of recent surveys of law librarians and special librarians that addressed how our profession has changed in the last five years. Then our library school student panel, Marianne Sterna, Leigh Inman, Gina Catalano and Grace Viola, talked about their current coursework and the highlights and challenges of library school. Belinda Beardt of AIM Library and Information Staffing, discussed the current job market for information professionals. Our keynote speaker was Karen Coombs, Head of Web Services at the University of Houston Libraries. A self-professed "Web Geek", Karen discussed cutting edge experimental Web information applications and new ways of conveying information to young people. Barbara Glennan and Brandon Baker showed us the latest, greatest, must-have info gadgets. We closed the program with a live demonstration of the virtual world of Second Life, with the aid of Betsy Chessler in San Diego, Sandy Vella in Sacramento, and Connie Constantino in New York. (I must sadly report that Connie Constantino, a lecturer with the School of Library and Information Science at San Jose State University, passed away suddenly in early 2009.) A total of 50 registrants and 5 vendors participated in the program. October 22, 2008. Brownbag - "Sports Law: What is It? Current Controversies in the Sports World" . Speaker: Leonard Simon, Adjunct Professor at USD Law School and Of Counsel at Lerach Coughlin Stoia. When not handling complex litigation and class action cases, Mr. Simon teaches courses on Sports and the Law. He kept us all entertained talking about the interesting legal cases that occur in professional sports. Eight SANDALL members attended the program. Many thanks to Margarita Bull for hosting at Lerach Coughlin. November 14, 2008. Brownbag - "Something to Howl and Crow About - Animal Law" . Speaker: Jennifer George, attorney in private practice and substitute reference librarian at San Diego County Public Law Library. In addition to her corporate bankruptcy and small business practice, Jennifer also focuses on equine law and has practiced equine massage for the last five years. She also trains dogs with Canine Companions. She described the evolution of laws that help ensure the humane treatment of animals and liability issues that arise when animals injure humans. About ten people attended this fascinating program. Thanks to Melissa Fung for hosting us at USD. December 3, 2008. Holiday Social at Mingei Museum, Balboa Park. 60 SANDALL members and guests attended our wonderful gala celebrating our 10th anniversary. We had the beautiful Mingei museum all to ourselves for this Wednesday evening in December. Attendees were treated to a docent tour of the “Forms in Wood and Fiber” and a talk by Martha Ehringer, Public Relations Director for the museum. Hors d'oeuvres, libations and desserts were served continuously in the Founder's Gallery. We closed the evening with door prizes (thanks again CEB!) and the presentation of a newly created award, the Distinguished Service Award. June Mac Leod was the deserving recipient of this award, for her instrumental work in creating the SANDALL chapter. The award is now named in her honor. Many thanks to our sponsors, Thomson Reuters, CEB, 10-K Wizard, and TempusIP. January 21, 2009. Brownbag - "Elder Abuse Litigation: California Law and Resources.” Speaker: Debra Morse, attorney, law librarian, writer and RN. Ms. Morse has over ten years experience with civil prosecution of elder abuse cases. Before becoming an attorney, she was nursing director at a number of local facilities. We learned that one in twenty elders are victims of abuse, and until recently, very few abuse cases were prosecuted. Deb provided sobering facts and advice for those caring for the elderly. The programs was attended by twenty people, including several pharmacists, a nurse, and several legal staff with elderly relatives. Thanks to Betsy Chessler and Morrison Foerster LLP for hosting. February 18, 2009 : Joint SLA-SD and SANDALL pizza party. This program was inspired by Washington D.C., the location of both SLA and AALL conferences this year. Bobbi Weaver, SLA-SD President Elect, and former D.C. resident, shared her local lowdown on sites to see in our nation's capitol as well as sharing a few hand-shot pictures of Obama's inauguration. A dozen people were in attendance. Many thanks to Bobbi Weaver and Cal Western for hosting. March 20, 2009: Brownbag - “Twittering and Linking In: Social Networking Using Web 2.0 Tools” Speaker: Charles Dean, Electronic Resources Reference Librarian, Thomas Jefferson School of Law. Charles talked to a packed room of librarians about the professional uses of Twitter, LinkedIn and Facebook, with lots of live demonstrations of these popular Web 2.0 tools. There were 18-20 attendees. Thanks to Brandon Baker and Barbara Glennan for hosting at Cal Western School of Law. April 18, 2009: Joint SANDALL/ SLA-SD Spring Workshop: “Getting the Job Done in a Down Economy” We had 38 in attendance for this Saturday workshop at the bucolic University of San Diego campus. Our keynote speaker, economics professor Alan Gin, explained to us in understandable terms how the U.S. economy spiraled downward, and what the prospects are for economic recovery. Library administrators Beth Autin, Tracey Pardo, and Steve Staninger, discussed budgetary concerns for, respectively, biotech, law firm, and and academic libraries. Cindy Shamel of Shamel Information Services and Matthew Egel, manager of Research Services at Scripps Health Foundation, discussed alternate careers for librarians. We closed with a discussion of how volunteering no library projects is both professional and personally rewarded. Daria DeCooman, Bobbi Weaver and Debra Morse spoke about their own experiences as volunteers. Many thanks to our generous sponsors, CEB, Elsevier, LexisNexis and Legislative Research, Inc. May 16, 2009. Potluck Picnic. About two dozen SANDALL members, friends and family, gathered in beautiful Kate Sessions park in Pacific Beach for food, fun, cake and a raffle. Silly games included the lemon roll race, gorilla relay, balloon hiss contest, and egg-on-a-spoon relay. We all sang happy birthday (loudly) to SANDALL and dug into a cake provided by President John Adkins. Our raffle was very successful, raising $175 for our grants program! Many thanks to all who contributed to the raffle: Suzanne Smith of CEB, Cal Western, Sheila and Steve Corman, San Diego County Public Law Library, and Leigh Inman. Leigh, can you bring your chocolate chip pie next year too? June 17, 2009 . Annual Business Meeting. Board reports. Awards. Raffle. Induction of new officers. Lunch provided by CEB! Thanks to Bob Richards and Luce Forward for hosting. 32 RSVPd. Upcoming programs: SLA-SD and SANDALL present: SANDALL Fall Workshop 2009 Look for program information soon! A personal thanks to SANDALL president John Adkins for his help with program ideas and speakers, and to my colleague Christina Belisario, who “held down the fort” at work while I was busy with SANDALL activities. And now, in the tradition of previous Vice President Pat Rusheen, I present the following poem, with apologies to Haiku masters everywhere: SANDALL • Public Relations Committee Chair Victoria Williamson (present) I want to begin my report by thanking Tina Jagerson, Melissa Fung and Benita Ghura for their help in putting together the materials for our SANDALL table at AALL Conference next month. I also want to thank Michele Lucero, Carolina Rose, Jane Larrington, Marianne Sterna, John Adkins, and Cheryl Weeks-Frey for pledging to help staff our table. Our committee is busy working out the details on the SANDALL table for the AALL Conference Activity Area in the Exhibit Hall. In keeping with the 10 th Year Anniversary theme, we're going to have a “10-year old Birthday Party décor, with balloons, confetti, party hats and party favors.” We'll have candies, keychains and stress reliever sailboats to giveaway; a “sunny San Diego” gift basket as a raffle prize; 10 years as AALL Chapter poster; and a poster highlighting 10 SANDALL historical materials/photos. • Social Responsibility Committee Chair Debra Morse – report read by John Adkins For a newly formed committee in 2008-2009, the SANDALL Social Responsibilities Committee did very well. This has only been possible because of the kind generosity of our members. We organized in November, 2008 with charter members Benita Ghura, Kim Laru, Barbara Tarvin, Cheryl Weeks-Frey, and me as Chair. We received our charge from you, which loosely translated to “go forth and do good works in the name of SANDALL”. In December of 2008 we held a Holiday Book Drive to benefit local nonprofit organization Uplift's Kids At Heart program for disadvantaged youth. We collected 129 books. In February of 2009 four of our general membership participated as the SANDALL Team in Max & Jake's Big Race to benefit Rady Children's Heart Institute. In April we held a food drive at the Spring Workshop at USD. More than seventy-seven pounds of food (and a gift certificate) were donated to the San Diego Food Bank. We are presently forming up teams for the Heart Walk for American Heart in September, and a beach clean-up in November. It's been a pleasure to serve on this committee, and I look forward to great projects in the coming year. • Web Committee Chair Carol Hyne VI. Treasurer's Report By Treasurer Leigh Inman (present) Balances as of 6/17/2009: Total Balance - $19,591.91 Total Revenues to date: $11,970.34 Total Expenses to date: $10,561.18 SANDALL switched all of its accounts to WaMu this year, after a successful trial with a WaMU certificate of deposit last year. The economic problems the country is experiencing even affected SANDALL, as Chase took over WaMu. The switch has been seamless so far for our accounts. VII. You can still buy a raffle ticket!! (Betsy Chessler) Meeting attendees were given an opportunity to purchase tickets for the raffle. VIII. Article of Year Award (Gina Catalano) It is with great pleasure that I award our first ever SANDALL Article of the Year – The Award Committee included myself, Brent Naritomi, Debra Morse, Victoria Williamson and Sheila Corman. The Committee considered the article's value to readers, style, creativity and overall impression. The Committee was impressed by the creativity of the content of the selected article as well as the style and the great educational benefit to our members. Our winner is: John Adkins for his article “Paint me a Picture: White, Green, Gray & All the Rest – Public and Private Papers and What They Do.” John will receive a framed Article of the Year Award and a $25 gift certificate to the Olive Garden. The Committee would also like to recognize Tina Jagerson with an Honorable Mention for her article “Designing, Creating, and Making Videos Work in Your Library.” Her article presented a timely topic and offered great educational value to our members. Tina will receive a framed Certificate of Appreciation for her contribution to our Newsletter. IX. SANDALL STAR Award for Vendor of the Year (Betsy Chessler) As part of our 10 th anniversary as a chapter, the SANDALL board has instituted a new award that honors a very important component of our community, our vendors. Vendors bring to our Chapter many remarkable and exciting programs and events. We want to publicly acknowledge our gratitude for their outstanding support and service to the law library community of San Diego. In awarding the Star Vendor award, a vendor representative must demonstrate the following qualities:
In May 2009, we asked SANDALL members to nominate vendor representatives that met this criteria. The response was immediate and unanimous in nominating Suzanne Smith of CEB. It is with great pleasure that we award Suzanne Smith the SANDALL Star Vendor Award for 2009. She richly deserves this reward. Let me share the comments we received about Suzanne. “Suzanne has been supportive of the Chapter in the past and especially in the current year and has done it with genuine enthusiasm and cheerfulness. She not only provides material support in the form of underwriting cost of meals (lunches, refreshments, etc.), but also arranging for the actual catering in some instances. As you know this can be a time consuming process and can tie up program planners with details on event days when time is needed to attend to other logistics. Suzanne has been present at every program I have attended in the past year. She provides door prizes and other vendor freebies that provide a welcome and light relief to the serious proceedings at some chapter events. Suzanne has also promoted her company's products with enthusiasm without being overly pushy. I cannot speak for other institutions but know from the LRC experience that Suzanne is always welcome here. She promptly attends to any issues that may arise with shipping/delivery, billing of products and I am not aware of any communications problems with her. I nominate her without any reservations.” “She is supportive, involved, caring friendly, and knowledgeable – a great vendor to work with.” “I would recommend Suzanne Smith, the CEB rep, for the new award. Suzanne is a tireless supporter of SANDALL and always a cheerleader for chapter events.” “She is great! She is totally prepared.” “It is always a sincere pleasure to work with Suzanne. When she calls on my firm, she's completely prepared, on time and on point. She understands the specific needs of our firm because she has done her homework and knows our subscriptions and usage patterns. Suzanne and CEB also continue to be amazing supporters of SANDALL, stepping in to generously support numerous programs and offer much anticipated door prizes. SANDALL has benefitted greatly from this support.” It is obvious that Suzanne has had a lasting and positive impact on the SANDALL community. It is with pleasure that I present her with this reward, on behalf of the SANDALL board and SANDALL membership. X. Announcement of New SANDALL Historian The SANDALL Historian position was created and approved by the Board via email in May 2009 as a way of formalizing the work that frequently fell to Amy Moberly and other various SANDALL members: documenting and memorializing our events and programs. Because Amy has another very complex role (SANDALL News Editor-in-Chief), the Board saw a need to create this position. The SANDALL Historian is charged with documenting SANDALL events using (preferably)digital photography or video for use in the SANDALL News, on the SANDALL web page, and in any other future SANDALL digital communication tool (such as a public blog, wiki, or social networking tool). The Historian works with the Archives Chair to ensure that these materials are safely included and preserved in the SANDALL Archives. [The Archives Chair retains the function of ensuring the retention of all print materials SANDALL wants to retain for future reflection and evaluation.] The Historian maintains contact with past members and updates the chapter on their whereabouts and activities using the newsletter ("Where Are They Now?" column). The Historian engages in outreach by working with the Membership Committee to contact former chapter members directly and ensuring they receive SANDALL News to keep them informed of chapter events. The Historian invites former and/or retired members to chapter events, when appropriate. The Historian periodically reviews the SANDALL Archives to present overviews of past events and programs, as well as creating member profiles, to keep current chapter members informed and aware of the increasingly rich history of SANDALL. The Historian acts as coordinator and clearinghouse for this information and recruits SANDALL members as needed to accomplish these goals. The Historian position serves an unspecified term, allowing the post holder to develop special expertise in the chapter history and develop the role as circumstances and needs arise. And our new Historian is: Leigh Inman! XI. End of the Term Remarks (John Adkins) John Adkins recognized Michelle Schmidt for her “Outstanding Counsel to the President,” and she was acknowledged with a Certificate of Appreciation. Michelle gave the President great feedback, suggestions, ideas and encouragement throughout the year. All Board members and Committee Chairs were recognized by President John Adkins for their service this year and awarded Certificates of Appreciation.
XII. Installation of New Board (John Adkins) The new SANDALL Board Members were sworn in by John Adkins: Bob Richards - President Bob Richards was given the SANDALL Steering Wheel Clock to guide the chapter in the coming year. It bears the inscription “SANDALL President – Leading the Way ” and will be given to each successive president.
XIII. Announcing the Winner of the Raffle (Betsy Chessler) Our winners: Meeting adjourned at: 1:07pm Respectfully submitted, |
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I. Call to order (John Adkins)