Supervising Librarian I; Office of Legislative Counsel; Sacramento

SALARY RANGE - $4,786 - $5,818 MONTHLY

The Office of Legislative Counsel is a small civil service department whose mission is to provide legal services and data processing support services to the State Legislature. OLC employees are excluded from collective bargaining and, therefore, receive enhanced benefits and do not contribute fair share.


Under the general supervision of the Chief Deputy Legislative Counsel, the Supervising Librarian I is responsible for the day-to-day operation of the OLC Law Library, supervision of the library staff, and providing reference and research assistance to the legal staff in the Office of Legislative Counsel. The position duties include but are not limited to the following: supervise and train library staff; coach and mentor subordinate employees to improve performance, productivity and expertise; implement and maintain a catalog of library holdings; perform analysis of library collection and acquisition of new materials; budgeting; billing; annual ordering of legislative publications; develop, implement, administer, and maintain daily operating procedures; promote library services throughout the organization by providing effective outreach in print, electronic, and other formats; assist legal and support staff with research on legal and related questions; analyze reference questions utilizing resources available within the library and in the local library community including the State Library, State Archives, other agency libraries, and a variety of software programs; develop and maintain search strategies; create, access and manage legal and legislative information resources including databases, systems, applications, hardware, software, networks, and electronic information resources; keep legal and other staff informed of new library resources and train staff on their use; monitor relevance of information resources to assess need for updates; analyze business needs to recommend technological enhancements of library services; develop strategies for implementing positive change to organization's information resources. Define and apply the methodology and standards for archival best practices to born digital and digitized collections; develop and maintain plans, specifications, procedures and management of electronic archival content. Prepare and maintain finding aids and coordinate original cataloging using best practices and standards; provide reference services and support research and scholarship; identify outside funding sources and prepares grant proposals, engage in professional activities and participate in various committees and groups as appointed.


Advanced knowledge of theories, objectives, principles, and techniques of librarianship, standard reference materials, established techniques and practices for classifying and cataloging materials, reference interviewing techniques, computer systems search capabilities, and library trends. Knowledge of complex bibliography terminology, subject fields, and where they are located within California government Experience with the management and archiving of institutional records. Ability to provide leadership and apply creativity in the formulation of needed changes in complex library program methods and procedures and work independently to effectively meet work deadlines with minimal supervision. Experience with the principles and practices of effective supervision. Demonstrated ability to coordinate projects effectively, and work independently with self-initiative and minimal supervision, flexibility, and service orientation. Excellent oral and written communication skills. Ability to work. Strong interpersonal skills to collaborate successfully with a broad range of personnel from various agency branches including administrators, IT personnel and support staff.

Experience with electronic records management and digital preservation issues, working with historical collections in a library/archives, use of archiving software, social media, exhibitions, and grant-writing to advance digital projects.


Individuals who are current or former State employees and are eligible for a list appointment, lateral transfer, or on a Re-employment List, SROA list, or are employed with a Surplus Department/Agency can apply without taking an examination. If you do not have list or transfer eligibility, you may apply to take the Supervising Librarian I examination administered by the Office of Legislative Counsel. Please see examination bulletin at to view minimum requirements and to apply for the examination. Enter Supervising Librarian into the search box and you will be able to view the examination listing.

APPLY BY: EXTENDED to Friday, June 14, 2013, at 5:00 P.M. We will accept applications postmarked by June 14, 2013.


Submit a standard state application, cover letter, and resume to the Office of Legislative Counsel, Attn: Human Resources, 925 L Street, Suite 900, Sacramento, CA 95814. Please contact Janet Butts at 916-341-8195 or, for questions regarding the position.

Equal opportunity employer to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age or sexual orientation.