SWALL Libraries

SWALL Committees and Committee Members 2013-2014

Committee Descriptions and Charges

Historical List of SWALL Committees


Archives Committee
Heather Kushnerick (Archivist), South Texas College of Law Fred Parks Law Library
Karin Strohbeck, Texas A&M University School of Law Library

Constitution and Bylaws Committee
Katy Stein Badeaux (Chair), University of Houston O’Quinn Law Library

Finance Committee
Jennifer Laws (Chair), University of New Mexico Law Library

Grants Committee
David Gay (Chair), Arizona State University Ross-Blakley Law Library
Chris Dykes, University of Houston O’Quinn Law Library   
Kasia Solon Cristobal, University of Texas Tarlton Law Library

Legal Information Services to the Public Committee (LISP)
Jill Henderson (Co-chair), Taylor County Law Library
Mike Martinez (Co-chair), St. Mary’s University Sarita Kenedy East Law Library

Life Membership/Memorials Committee
Karin Strohbeck (Chair), Texas A&M University School of Law Library

Local Arrangements Committee 
Barbara Bintliff (Chair), University of Texas Tarlton Law Library

Location for Future Meetings Committee
Elizabeth Schneider (Chair)

Membership Committee
Mon Yin Lung (Chair), University of Houston O’Quinn Law Library
Jennifer Laws (ex officio), University of New Mexico Law Library

Nominations Committee
Michelle Rigual (Chair), University of New Mexico Law Library

Private Law Libraries Committee
Saskia Mehlhorn, Norton Rose Fulbright

Program Committee
Kathleen Bransford (Chair), Denton County Law Library

Public Relations Committee
Fang Wang (Co-chair), St. Mary’s University Sarita Kenedy East Law Library
Jeffery Woodmansee (Co-chair), University of Arkansas at Little Rock Law Library

Publications Committee
Elizabeth Caulfield (Chair), Texas Tech University School of Law Library
Richard Guajardo, University of Houston M.D. Anderson Library
Emily Lawson, University of Houston O’Quinn Law Library

Recruitment Committee

Special Government Relations Committee

Special Handbook Committee
Wendy Law (Chair), Texas A&M University School of Law Library
Joan Stringfellow, Texas A&M University School of Law Library

State, Court and County Law Libraries Committee 
Kathleen Bransford (Chair), Denton County Law Library

Webmaster
Emily Lawson, University of Houston O’Quinn Law Library

To volunteer for service on a committee, please complete and return our Committee Preference Form to Caren Luckie, SWALL President. You can view the form in Microsoft Word or PDF versions.

 

SWALL Standing and Special Committees

Committee Descriptions and Charges

Archives

  • The SWALL archive that is the depository of any significant information about the organization and its members. It serves a reference source to present and future members as well as a repository for important documents created by the organization.
  • The Archivist collects, selects, sorts, arranges, and files the SWALL archival materials following the Guidelines for SWALL Archives as printed in Appendix F of the SWALL Procedures Manual.
  • The Archivist serves for an unspecified term.

Constitution and Bylaws Committee

  • The Committee reviews and revises where necessary the SWALL Articles of Incorporation and Bylaws.
  • The Committee annually reviews and revises the SWALL Procedures Manual.
  • The Committee must submit proposed revisions to the Board of Directors at least 60 days prior to the next business meeting to allow the Board time to consider the proposal and distribute it to the membership. With Board approval of the wording, the proposal should then be submitted to the AALL Constitution and Bylaws Committee to make certain the proposal does not conflict with AALL policy. With AALL's approval, the proposal should preferably appear in the SWALL Bulletin, if the publication schedule permits. Otherwise, the Board will need to notify the membership through a direct mailing. Notification to members must be made 30 days prior to the vote. The President may direct the Secretary and/or the Constitution and By-laws Chair to conduct the mailing.
  • The Committee makes sure that a current version of the Bylaws is posted on the Chapter's website.
  • The Chair submits files to the Archives, according to the Archives guidelines.
  • The Chair submits any proposed publications to the Publications Committee.

Finance Committee

  • The Finance Committee is responsible to the Board of Directors for the assessment of SWALL's investment, income, and expenditure picture over the short and long term. The Committee develops implements and updates a long-term plan as a continual internal audit device.
  • The Committee consists of the chair (the current Treasurer) and four members: the President, Vice-President, and two SWALL members who are not currently officers.
  • The chair may be asked to prepare and present a preliminary budget for the upcoming year along with the Treasurer's annual report on the past year to the Board of Directors prior to the SWALL annual meeting.
  • The Committee arranges and oversees external audits of the Association.
  • The Committee advises the Board on the number and amount of grants awarded each year.
  • The Committee advises the Board on financial matters that may impact the corporation's 501(c)(3) status.
  • Immediately after the new officers take office, the Treasurer will make arrangements for the current President and Vice-President to have signature authority to SWALL's bank accounts.
    • The Treasurer is responsible for obtaining, completing, recording, and returning all signature cards to the bank with which SWALL has its accounts.
  • The Chair submits files to the Archives, according to the Archives guidelines.
  • The Chair submits any proposed publications to the Publications Committee.

Grants Committee

  • The Grants Committee develops an annual grants plan including a statement of purpose for a grants program, the method of selection of recipient(s), and the criteria for selection for the approval by the Board of Directors.
  • The Committee should set a grants application deadline, which allows sufficient time to select and notify grant recipients before the SWALL annual meeting.
  • By the SWALL meeting held during AALL, the Committee submits the annual grants plan to the Finance Committee. The Finance Committee will then, by no later than one month after the meeting, make recommendations to the Board on the number and amount of grants to be awarded in that year.
  • Upon Board approval of the Grant Committee's plan and the Finance Committee's recommendations, the Grant Committee prepares the grants guidelines and application form. The Committee submits a copy to the Editor of the SWALL Bulletin for publication.
  • As soon as the grant winners are selected, the Committee notifies all grant applicants as to the results and forwards the names of grant recipients to the Treasurer.
  • For further information on past grants winners and the current SWALL grants guidelines, see Appendix B "SWALL Grant Guidelines and Grant Qualifications and Recipients" in this Procedures Manual.
  • The Chair submits files to the Archives, according to the Archives guidelines.

Legal Information Services to the Public

  • The Committee works with local AALL chapters and within SWALL to present programs and prepare materials designed to educate the public on legal issues.
  • The Committee is responsible for implementing and maintaining a speaker’s bureau featuring experts in various areas of legal information willing to speak to non-law librarians and other members of the public.
  • The Committee proposes special interest programs and consults with the Chair of the Program Committee regarding their presentation at the annual meeting.
  • The Committee Chair should submit articles of interest to private law librarians to the Editor of the SWALL Bulletin for communication to the membership.
  • The Chair submits files to the Archives, according to the Archives guidelines.

Life Membership and Memorials Committee

  • At each SWALL annual meeting, the Life Membership Committee and Memorials Committee may nominate to life membership those who qualify under By-law 2.2 d. For a list of recipients of Life Membership, see Appendix C "Life Membership Award Qualifications and Recipients" in this Procedures Manual.
  • At the SWALL meeting during AALL, the Committee solicits suggestions for nominees for life membership from Chapter members. Suggestions should also be requested in the fall and winter issues of the Chapter newsletter.
  • Before the annual meeting, the Committee requests that the Secretary verify that each nominee has achieved the five-year membership requirement.
  • The Committee submits the list of recommended life members to the Board of Directors prior to the annual business meeting.
  • The Committee notifies the Board of Directors of the death of a SWALL member. The President will call upon the Committee Chair during the next SWALL meeting to deliver a brief memorial and moment of silence in honor of the deceased. The Committee may also choose to write a memorial to be published in the SWALL Bulletin.
  • The Chair submits files to the Archives, according to the Archives guidelines.
  • The Chair submits any proposed publications to the Publications Committee.

Local Arrangements Committee

  • This Committee makes hotel, meal, and all operational arrangements for the annual or other membership meetings. For more details, see the Guidelines in Appendix D of "The Annual Meeting Procedures" this Procedures Manual.
  • The Chair coordinates all aspects of Committee work with the Vice President who acts as Chair of the Program Committee.
  • It is strongly suggested that the Committee submit articles promoting the host city of the annual meeting to the SWALL Bulletin as early as the fall issue with follow-up articles in the winter issue. The Committee might even submit a notice for inclusion in the AALL Newsletter.
  • Preparation of a budget for the expenses of local activities related to scheduled meetings must be completed early in the planning for approval of the Vice President, Finance Committee, and the Board.
  • The Committee should prepare and distribute meeting and hotel registration materials so that they reach the membership at least 2 months prior to the annual meeting. If the Committee so chooses, annual registration materials can even be distributed in the January issue of the SWALL Bulletin.
  • The Chair submits files to the Archives, according to the Archives guidelines.
  • The Chair submits any proposed publications to the Publications Committee.

Membership Committee

  • The Membership Committee maintains a database of SWALL membership information, which may be used to compile the membership directory.
  • The Membership Committee compiles the Membership Directory and makes it available to the Publications Committee for possible posting in the Chapter's web site. The Directory may also be sold to appropriate individuals and companies with Board approval. As of 1998, cost of the Directory was set at $50 (Executive Committee minutes, 6/21/89). (In 1999, the committee sent a copy of the directory to the publications committee, which made copies and distributed them. In 2000, the committee sent an e-copy to the President who created a .PDF copy and distributed through the SWALL listserv.)
  • The Membership Committee provides sets of mailing labels and updates to the Editor of the SWALL Bulletin and Committee Chairs upon request.
    • Mailing labels may be sold to appropriate individuals and companies with Board approval. As of 1998, cost of mailing labels was set at $50 (Executive Committee minutes, 7/6/87).
    • Mailing labels provided to the Editor of the SWALL Bulletin should include current and life members of SWALL.
  • The Membership Committee notifies the Editor of the SWALL Bulletin of new members or changes of address, so that this information may appear in the Bulletin.
  • The Chair submits files to the Archives, according to the Archives guidelines.
  • The Chair submits any proposed publications to the Publications Committee.

Nominating Committee

  • The Nominating Committee prepares a notice for the fall issue of the SWALL Bulletin soliciting suggestions for candidates for each office of Vice President/President-Elect, Secretary, and Treasurer.
  • Traditionally, the candidate slate consists of one nominee for each office.
  • The Nominating Committee reviews the qualifications of candidates on the basis of previous Chapter service, library experience, type-of-library experience, geographical location, and leadership and time requirements to fulfill the responsibilities of the office. (Note: Due to the requirements of the Articles of Incorporation, the person acting as Treasurer must reside in Texas.
  • The Committee ranks the candidates for each office. The top-ranked candidate for each office is contacted first. The Committee must wait for the candidate's answer before contacting the Committee's second choice.
  • If a candidate is willing to stand as a nominee for office, his or her consent must be made in writing to the Committee before formal nomination by the Committee.
  • The Committee submits the name(s) of nominee(s) to the Board of Directors and Editor of the SWALL Bulletin at least 45 days prior to the election for communication to the membership. For the annual meeting, the election slate should consist of a name for each office of Vice President/President-Elect, Secretary, and Treasurer.
  • The Chair presents the candidates at the annual meeting and asks for nominations from the floor.
  • Traditionally, SWALL elections require only voice vote at the annual meeting (because the elections are generally uncontested). In case there are nominations from the floor, and contests develop, the Committee must have written ballots available for the members and carry out a more formal election.
  • The Committee also identifies and submits the names of candidates for national office in AALL. Early in his or her tenure, the Chair contacts the AALL Nominations Committee Chair (found in the AALL Directory or its web site) for the nomination schedule.
  • The Chair submits files to the Archives, according to the Archives guidelines.

Private Law Libraries Committee

  • The Chair maintains liaisons with the AALL Private Law Libraries Special Interest Section.
  • The Committee proposes special interest programs and consults with the Chair of the Program Committee regarding their presentation at the annual meeting.
  • The Committee develops projects that reflect and serve the interests of SWALL private law librarians.
  • The Committee Chair should submit articles of interest to private law librarians to the Editor of the SWALL Bulletin for communication to the membership.
  • The Chair submits files to the Archives, according to the Archives guidelines.

Program Committee

  • The Vice President serves as Chair of the Committee and coordinates plans and activities of the annual meeting with the Chair of the Local Arrangements Committee.
  • The Chair selects the theme of the SWALL annual meeting and traditionally announces it at the SWALL meeting during AALL.
  • The Program Committee plans the educational portion of the annual meeting program. This usually entails around 10 to 11 hours of programming. The Program Chair solicits ideas from the members of the Committee and seeks to address the educational interests and changing library problems of the membership as a whole.
  • In particular, the Program Committee seeks input from the Private Law Libraries Committee and other SWALL special interest committees.
  • The Program Committee, in conjunction with the Local Arrangements Committee, makes arrangements for speakers, panels, facilities, etc., for the annual meeting. The Program Chair also selects who the speaker from AALL will be.
  • Because many members of SWALL need time to seek funding from their institutions in order to attend the annual meeting and need a program agenda in order to justify their attendance, the Program Committee should publish a tentative program agenda as early as possible.
  • For guidance in planning the program, the Program Committee Chair should review "The Annual Meeting Procedures" in Appendix D of this Procedures Manual.
  • The Chair submits files to the Archives, according to the Archives guidelines.
  • The Chair submits any proposed publications to the Publications Committee.

Public Relations Committee

  • The Committee coordinates the public relations efforts of SWALL and works with other Chapters within the SWALL geographic area.
  • The Committee publicizes individual law library's public relations activities to SWALL members through an ongoing column in the SWALL Bulletin.
    • Receives information from the AALL Public Relations Committee.
    • Distributes AALL information to SWALL members through ongoing column in the SWALL Bulletin and through postings on the SWALL-L listserv.
    • Provides feedback to the AALL Public Relations Committee regarding chapter concerns and interests.
  • The Chair submits files to the Archives, according to the Archives guidelines.
  • The Chair submits any proposed publications to the Publications Committee.

Publications Committee

  • The Chair of the Committee serves as the Editor of the SWALL Bulletin, and the SWALL website. The Bulletin’s Advertising Manager is a member of the Committee.
  • The Publications Committee publishes three (3) issues per year of the SWALL Bulletin and distributes them to the membership (See Appendix E "SWALL Bulletin Guidelines and Publication Schedule" of this Procedures Manual for the current publication schedule). In addition, the Editor advertises the release of each new issue.
  • The Editor asks members of the Committee to suggest ideas, write articles, and/or compile bibliographies for the SWALL Bulletin.
  • If applicable, the Editor negotiates the best publication price for the Bulletin and other SWALL publications.
  • The Committee edits, produces, and distributes all other SWALL Committees' formal publications in order to ensure publishing uniformity and professional appearance.
  • The Committee maintains the stock of Chapter publications not disposed of in initial distribution and sells or otherwise distributes these as required.
  • The Publications Committee studies and makes recommendations to the Board regarding publications projects.
  • The Chair acts as Chapter liaison to the Council of Chapter Newsletter Editors (CONE) of AALL, attends the CONE workshop and meeting during the AALL annual meeting, and maintains relations with the editors of the newsletters of other professional associations or with commercial publishing agencies as appropriate.
  • The Chair submits files to the Archives, according to the Archives guidelines.

Recruitment Committee

  • The Committee plans and implements recruitment programs for the Chapter and serves as a source of information and assistance with recruitment programs and projects conducted by Chapter members.
  • The Committee coordinates SWALL's participation in recruitment programs conducted by the AALL Recruitment Committee, including the selection of liaisons for the library schools located within Chapter boundaries. A library school liaison maintains contact with the dean or director of the school and offers the association's help and expertise for such events as career day, special librarianship programs or courses, etc.
  • The Committee develops and revises brochures or other publications for use in recruiting activities for the Chapter, then submits them to the Publications Committee for final production and distribution.
  • The Committee designs, publicizes, and manages a mentor program carried out at SWALL meetings to match new or prospective law librarians with veteran law librarians.
  • The Chair submits files to the Archives, according to the Archives guidelines.

State, Court and County Law Libraries Committee 

  • The SCCLL Committee encourages and promotes SWALL membership to state, court and county Law Librarians in order to provide a forum for collaboration, and continuing education and advocacy opportunities for members and their libraries.
  • The Committee will consist of the Chair and three members, ideally with one member each from a state library, a court library, and a county library.
  • The Committee proposes programs promoting the roles and benefits of state, court and county law libraries to the Program Committee for the annual SWALL meeting.
  • The Committee submits articles of interest from state, court and county law librarians to the Editor of the SWALL Bulletin for communication to the membership.
  • The Committee works with the AALL State, Court, and County Law Libraries Special Interest Section to develop program proposals for the AALL Annual Meeting and to further communications on matters of interest.
  • The Chair submits files to the Archives, according to the Archives guidelines.