SWALL Grants and Scholarships
This year, SWALL will provide one (1) travel grant of $750 to attend this year’s AALL annual meeting, July 16-19, in Chicago.
Apply by completing the grant application form available at the following link: application form.
The application deadline is Tuesday, May 31, 2016 (the applicants will be notified of the committee’s decision by next Wednesday, June 1 to allow time to apply before the AALL early bird registration deadline of June 3). To apply, send the completed application form to the SWALL Grants Committee Chair, Chris Dykes, by e-mail at: firstname.lastname@example.org.
Questions about grants should be sent to the SWALL Grants Committee Chair:
University of Houston
John O’Quinn Law Library
Requirements for SWALL Grants
1. The type, number and monetary size of each grant to attend a SWALL or an AALL meeting is determined annually by the SWALL Executive Board and will be announced on the SWALL listserv. The following grants can be awarded by SWALL to attend SWALL meetings: 1.) Kate Mara Grant 2.) Marian Boner Grant and 3.) Coco-Miller Grant. Various other unnamed grants may also be awarded to attend the annual SWALL and AALL meeting.
2. No person may receive more than one grant to either a SWALL or an AALL meeting in a three-year period. No library may have employees receiving a grant to either a SWALL or an AALL meeting two years in succession. A person may apply for more than one type of grant in any one year, but can receive only one. (For example, a member cannot be awarded grants to attend both SWALL and AALL.) These requirements apply only to grants from SWALL funds. Applications for grants received from other entities such as AALL may have different requirements. An announcement will be made on the SWALL listserv advising members about any special grant and its requirements.
3. All funds awarded must be used as stipulated. If any grant was not used as stipulated, or if for personal reasons a recipient cannot attend the program for which the grant was awarded, repayment of the grant must be made to SWALL immediately. Grants are non-transferable. Grants may only be used to pay the following items: registration fees, accommodations, food, and travel fares. All expenses must be confirmed by receipts, and those which are not, must be repaid to SWALL. The SWALL Grant Chairperson is the final judge whether or not an expense is legitimate.
4. Incomplete applications and those postmarked after the published deadline will be ineligible for consideration. Application deadlines or the “two year succession rule” may be waived at the Chairman’s discretion and will be announced on the SWALL listserv.
5. Within 30 days of return from a meeting the grant recipient is obligated to submit the following which are to be forwarded to the Grant Chairperson:
a.) A narrative of the recipient’s overall conference experience or brief descriptive evaluations of the program(s) the recipient attended using the grant funds. For publication purposes, this article must also be sent by the recipient to the SWALL Bulletin.
b.) Receipts documenting attendance and expenses. Photocopies will suffice.
6. Award recipients using a grant of SWALL funds to attend the AALL annual meeting must attend the SWALL business meeting.
7. Unused allocated funds shall be returned to the Executive Board.
8. In addition to the criteria above, grants will be awarded on the basis of:
a.) Proven or potential ability of the applicant;
b.) Contribution to SWALL and/or the profession;
c.) Financial need.
9. The Kate Mara Award is a travel grant which was established in 1986. This grant honors Kate Mara who was a book jobber in Dallas, Texas. She was the wife of John Mara, a founding member of SWALL. She helped organize the first SWALL meeting, which took place in 1958 in Dallas, Texas. The Kate Mara Grant Award is awarded to a person attending his or her first SWALL meeting. Applicants for this award do not have to be current members of SWALL.
10. Marian Boner was a former president of SWALL (1969-1970), the first director of the Texas State Law Library, and the author of A Reference Guide to Texas Law and Legal History. SWALL receives royalties from this publication to help fund this grant. The Marian Boner Grant Award, established in 1990, is awarded to a current SWALL member to attend the current SWALL meeting. This recipient must be: an active officer, an active Committee member, or one who is working on a current SWALL project. The SWALL Grant Committee members are not eligible.
11. The Coco-Miller Grant Award, first established in 1998, is a general travel grant to be awarded to members of SWALL attending the annual SWALL meeting. Al Coco was the director of the Law Library at the University of Denver; Oscar Miller was the director of the law library at the University of Colorado. They are past presidents of SWALL and hold honorary life memberships for their distinguished service to SWALL.
12. The Special 50th Anniversary Grant Award was created as a one time only grant in celebration of SWALL’s 50th Annual Meeting. This grant is to be awarded to members whose institutions prohibit reimbursement for travel outside of the United States. This grant is awarded to a SWALL member who has a lack of financial assistance from their employer.
Congratulations also to this year’s Mon Yin Lung Scholarship recipient:
Shanna Pritchett, Librarian, Andrews Kurth, LLP.
Thanks to Mon Yin Lung (Associate Director, University of Houston Law Center, O’Quinn Law Library) for her generosity in funding this scholarship.
Questions about the scholarship should be sent to the SWALL Grants Committee Chair:
University of Houston
John O’Quinn Law Library
Requirements for the Lung Scholarship*
1. Mon Yin Lung funds the scholarship annually (amounts may differ each year) by submitting a check to the SWALL Treasurer (date to be determined, February or March) each year until her retirement. (This arrangement frees SWALL from managing an endowment or complicating their tax status);
2. The grant recipient shall be either a resident of or attending an ALA accredited library school in one of the SWALL states. Law Library Fellows at University of Arizona and law students interested in a career in a law library within the SWALL territory are also eligible;
3. The applicants have to be interested in law librarianship and plan to work in a law library;
4. The student will need to submit an application package including a Curriculum Vita, a statement on the reasons for the possible attendance of the SWALL annual meeting and two recommendations.
5. In observing the general practice of our Grants Committee, the recipient shall forward to the Grants Committee chair after the meeting a report for the SWALL Bulletin and web page on his/her experience;
6. The Grants Committee will screen the applicants, then consult with Mon Yin Lung concerning the scholarship recipient;
7. The SWALL Treasurer will send a check to the chosen scholarship recipient;
8. In the event that there is no recipient in a year, the scholarship will be deferred to the following year;
9. This scholarship will be named the Lung Scholarship.
*These requirements will appear in the revised version of the SWALL Handbook, which is subject to approval by the membership at the 2015 Business Meeting in Boulder, CO.