Public Relations Resources
PR Committee Charges: Chapters
NB: The information on this page was originally compiled circa 1997. Individual chapter charges have been updated, and URLs and revision dates have been included when available.
Chapters of the American Association of Law Libraries:
ALLUNY:
Association of Law Libraries of Upstate New York
AzALL: Arizona Association of Law Libraries
CALL: Chicago Association of Law Libraries
DALL: Dallas Association of Law Librarians
LLSDC: Law Librarians Society of Washington D.C.,
Inc.
LLAGNY: Law Library Association of Greater New York
LLAW: Law Library Association of Wisconsin
MAALL: Mid-America Association of Law Libraries
MALL: Minnesota Association of Law Libraries
NOCALL: Northern California Association of Law
Libraries
SCALL: Southern California Association of Law Libraries
SWALL: Southwestern Association of Law Libraries
WESTPAC: Western Pacific Chapter of AALL
ALLUNY: Association of Law Libraries of Upstate New York
XVII. PUBLIC RELATIONS COMMITTEE
1996-97 ALLUNY Bylaws, page 33.
1. It is the responsibility of the Public Relations Chair to devise the means of publicizing the field of law librarianship and specifically the work of ALLUNY on both the state and national level.
2. The Chair will design, maintain and distribute ALLUNY public relations materials such as the chapter brochure. As appropriate, estimated costs should be communicated to the Board for approval.
3. The Chair answers requests from non-members for information about the Association and its activities.
4. The Chair will work with the Chairs of the Membership and Newsletter Committees, as well as the library school liaisons to the New York state library schools, to promote the work of the organization.
5. The Chair will publicize chapter activities through:
a. general news releases to the media in the geographic area of the event;
b. announcements to other professional organizations in the geographic area of the event.
6. The Chair will update the list of contact persons for each of the general, business, and legal newspapers serving updated New York. (see appendix.) Information to be included shall be name, address, telephone and fax numbers as well as deadline dates and any specific submission requirements.
7. The Chair coordinates the exhibits/sale of ALLUNY public relations, promotional and other materials at local, regional, or national meetings, including:
a. development of materials;
b. transportation to and from sites;
c. arranging for and setting up an exhibit at the site
Public Relations Committee
PURPOSE: Responsible for promoting AzALL and its services and events.
- Prepares and periodically revises AzALL brochure.
- Plans booths and/or other promotions for local Bar Association and other conventions and meetings.
- Develops contacts with other local law-related organizations. Closely coordinates efforts with membership committee.
- Promotes AALL and coordinates with AALL Public Relations Committee.
COMPOSITION: This Committee is composed of a Chairperson and two or three additional members.
DUTIES:
1) Propose methods of informing both the local and library communities and the community at large about law librarians and law librarianship.
2) Explore further opportunities for displaying AzALL or AALL exhibits, such as at college "career days"; at local library organization conferences and at other legal Association meetings held in the Phoenix area.
3) Explore ways to work with the local Chapter of the Association of Legal Administrators (ALA).
4) Arrange staffing, in conjunction with AALL Headquarters, for the AALL booth whenever it is exhibited in Phoenix.
5) Revise, update and make printing arrangements for the AzALL Brochure and its annual insert.
6) Meet with the Membership Committee to discuss and coordinate AzALL membership drives and publicity and to arrange for the distribution of the AzALL Brochure.
7) Design and print AzALL Business Cards to be given to prospective AzALL members.
CHAIR:
1) Calls and presides at the Committee's meetings.
2) In the event the Liaison is not at a particular meeting, informs him/her of activities.
3) At least once a year, reports on Committee progress in the AzALL Newsletter and appears before the Board to report on progress or problems and to observe the Board in session.
4) Writes an official Annual Report of the Committee's activities with suggestions of changes, problems, or ideas to pass to the next Chairperson.
5) Updates and makes corrections to Committee pages in the AzALL Handbook for Officers and Committee Chairs; returns revised Handbook to the Secretary at the Annual Meeting. (The Handbook will be supplied to the Chair by the President.)
6) Forwards copies of all official documents to the Archives Committee, particularly seminar materials.
CALL: Chicago Association of Law Libraries
[CALL Handbook for Officers and Committee Chairs - 2002-2003, p.27, available in PDF format at http://www.aallnet.org/chapter/call/publications/callhandbook.pdf]
PUBLIC RELATIONS COMMITTEE
This committee is composed of two chairpersons and two or more committee members who:
1) Inform both the legal and library communities about law librarians and their activities.
2) Place photographs and announcements in the Chicago Daily Law Bulletin and explore other possible publishing ventures.
3) Explore ways to publicize CALL and its members' accomplishments.
4) Chairs act as liaison to AALL Public Relations Committee.
5) Work with Placement & Recruitment Committee to publicize law librarianship at such events as college "career days", at local library organization conferences and at other legal association meetings held in the Chicago area.
6) Review and update information on the CALL brochure and make recommendations to the Board.
7) Submit articles to "Chapter News Column" column in the AALL Newsletter.
8) Take pictures at CALL functions.
10) The chairperson is responsible for fulfilling the duties of committee chairperson as listed on page 18 of this Handbook. See also Appendices page 37, 38, 44.)
DALL: Dallas Association of Law Librarians
PUBLIC RELATIONS COMMITTEE
DALL Procedures Manual
1. The Committee coordinates DALL's public relations activities, and designs and/or updates the DALL Brochure, the DALL Procedures Manual, and other DALL publications as necessary.
2. The Committee publishes individual law library's public relations activities in an ongoing column of the DALL Advance Sheet and sends public relations releases about DALL to AALL Headquarters.
3. The Committee collects and maintains DALL publications and forms.
4. The Committee is responsible for the DALL Archives and for implementing and updating the archival guidelines.
5. The Committee evaluates the need for and makes recommendations to the Executive Board regarding publications projects.
6. The Chairperson is responsible for submitting items that represent DALL's history and activities to the DALL Archives.
7. The Committee coordinates publicity for the DALL Institutes and maintains a current contact list. The Contact list includes individuals and associations that will be invited to attend DALL activities.
8. The Chairperson is responsible for updating its Board liaison of Committee business.
9. The Chair person is responsible for submitting an annual report of Committee business to the Newsletter Editor for publication in the June DALL Advance Sheet.
LLSDC: Law Librarians Society of Washington D.C., Inc.
Public Relations Committee
LLSDC Procedures Manual May, 1996, pg. 64.
Purpose. The Public Relations Committee promotes the fundamental objectives of the society by increasing public understanding and support of law libraries and law librarianship; by stimulating public interest through encouraging the use of law library services and making legal information more accessible; and by enhancing the image of the profession..
Procedures.
1. At the discretion of the President, the Committee answers written and telephone requests from the legal community and others about the Society, its activities, and law librarianship in general.
2. The Committee promotes and maintains working relationships with other library organizations, law schools and library schools, appropriate library-related government agencies, the academic and business communities, and with local bar associations.
3. The Committee is responsible for publicizing Society activities, resources and services by means of local media, newsletters, brochures, local bar publications and brief consultations.
4. The Committee produces a general brochure describing the Society and its activities, and updates this as needed. In particular, the brochure should include mention of the Society's Consulting Committee services (see that Committee's section in this Manual for details).
5. The Chair solicits information regarding local bar association and legal administrator exhibitions. Costs and other details associated with the Society exhibiting to such forums should be presented to the Board far enough in advance of the event so that it may decide whether to authorize an exhibit.
LLAGNY: Law Library Association of Greater New York
PUBLIC RELATIONS COMMITTEE
LLAGNY Procedures Manual
Purpose
To promote the fundamental objectives of LLAGNY by increasing public support and understanding of law libraries and law librarianship; by stimulating public interest through encouraging the use of law library services and making legal information more Accessible and by enhancing the image of the profession.
Procedures
1. Answers telephone and written requests from the legal community and others about the Association, its activities, and law librarianship in general.
2. Establishes and maintains open and effective working relations with other library organizations, law and library schools and members of the government, academic, and business communities.
3. Informs our various publics of chapter activities, resources and services by means of local media, newsletters, brochures, state bar publications and brief consulting services.
4. Notify NYC legal newspapers of upcoming meetings, specifically the NYLJ, to promote the CLE of LLAGNY.
LLAW: Law Library Association of Wisconsin
LLAW Procedures
Manual (Revised: May 2001)
[URL: http://www.aallnet.org/chapter/llaw/aboutllaw/proceduresmanual/committees/publicrelations.htm]
THE PUBLIC RELATIONS COMMITTEE CHAIR:
1. Must be an active member of the chapter.
2. Attends all chapter membership and board of directors meetings.
3. Appoints committee members for his/her term as chair jointly with the incoming president. Due attention should be paid to the number of members needed for effective operation, geographical distribution, distribution by type of library, and level of skill and experience required. Notifies committee members of their appointment.
4. Submits goals and budget for the coming year to the president and the newsletter editor by June 30.
5. Submits an annual report of committee activities for the calendar year in which he/she was chair to the president and the newsletter editor by May 1.
6. Is prepared to report orally on committee activities as called upon at any membership meeting. If unable to attend, is responsible for arranging in advance for a representative to present the report.
7. Publicizes LLAW meetings and programs via various communication media with the purpose of increasing our membership and creating a positive awareness of our profession. Maintains a current list of media contracts.
8. Becomes familiar with area communication media and forwards information as appropriate. This may include announcements of forthcoming meetings, summaries of previous meetings and announcements of election results.
9. Forwards appropriate press releases to professional publications on a national, regional and local level.
10. Develops and ensures good liaison relationships with related professional groups and institutions.
11. Maintains a current descriptive brochure for LLAW.
12. Prepares and distributes information to appropriate area associations, groups, etc. promoting the services and activities of the chapter.
13. Arranges for public relations booths in the exhibit areas of appropriate conferences, including AALL Annual Meeting, the WLA Annual Conference, and the State Bar of Wisconsin Midwinter Meeting.
14. Submits requests for funds in writing, with applicable receipts, to the treasurer. Where no invoice or receipt exists, issue a memo to the treasurer explaining the incurred expense. Unusual expenses will be taken by the treasurer to the president or board of directors for approval.
15. Maintains any records as necessary during the year and turns this material over at the end of the year to the chapter archives or to the incoming chair as appropriate.
MAALL:
Mid-America Association of Law Libraries
[URL:
http://www.aallnet.org/chapter/maall/commoff.htm]
Submit announcements for inclusion in AALL Spectrum and prepare MAALL table for AALL exhibit hall.
MALL: Minnesota Association of Law Libraries
MALL Policy Manual (5/97)
11. PUBLIC RELATIONS COMMITTEE
a) Name and Function. The mission of the Public Relations Committee is to publicize MALL activities and to act as a support mechanism for MALL and its individual committee functions. The size, composition and activities of the Committee change from year to year. Certain functions remain the same, including sending press releases to national and local library and bar associations. Support and coordinating duties, such as attending other MALL committee meetings, can vary.
b) Composition. Committee structure is informal and flexible, adapting to changing MALL needs for promotion and public relations. The present committee is composed of three members. Most business is conducted by phone.
c) Projects and Responsibilities. Duties include:
(1) Submit press releases to national (AALL) and local library and bar association publications. A press release directory is updated each year for this purpose.
(2) Work with the Education Committee to provide support services for various MALL activities:
a) MALL Spring/Annual Conference: program and registration mailings, etc.
b) Legal Research Institute: provide brochure design and registration mailing.
c) Meeting program announcements and registration materials.
(3) Committee members act as informal liaisons with other MALL Committees, as well as with outside library and bar association groups.
(4) Promote MALL and law librarianship through exhibit tables at library and bar events (e.g. Law Day, Minnesota Library Association Annual Meeting, etc.)
NOCALL: Northern California Association of Law Libraries
NOCALL Policies & Procedures Manual 1996-97
Public Relations Committee
The chair is appointed by the President for a term of one year. The Chair may appoint additional members as needed.
1. Charge.
• To promote NOCALL to the legal community and the local community.
• To promote librarianship to the legal community and the local community.
• To promote NOCALL to law librarians.
• To assist members in promoting themselves and their services within their institutions.
2. Duties.
• Promote NOCALL's activities and achievements to its members and the community at large.
• Write a column for each NOCALL newsletter.
• Create and maintain the NOCALL brochure and other promotional materials
• Act as liaison for NOCALL to the San Francisco Daily Journal, the Recorder, and the AALL Newsletter and other news media.
• Work with other committee chairs to promote their activities.
• Communicate with the Board through the designated liaison.
• Arrange for transportation of materials to and from regional meetings, annual meetings, conferences and programs.
• Identify and investigate potential promotional opportunities and recommend appropriate activities to the Board.
• Inform AALL Chapter news editor about NOCALL activities; inform AALL Educational coordinator about continuing education activities; inform the AALL newsletter editor about changes in officers and/or chairships during the year.
SCALL: Southern California Association of Law Libraries
SCALL Policy and
Procedure Handbook
[URL: http://www.aallnet.org/chapter/scall/]
Public Relations Committee
The Chair of the Public Relations Committee is appointed by the President for a term of one year. The Chair may appoint additional members as needed.
1. CHARGE
To inform non SCALL individuals and organizations of SCALL's structure and activities in a timely fashion.
2. DUTIES
a. Arrange for publicity incidental to the activities of the Association, update of the SCALL Brochure.
b. Assist the Newsletter Editor by providing publicity of news events.
c. Work with the Program and Membership Committee Chairs, as well as other Committee Chairs, to provide news releases of their activities.
d. Send details to the following organizations' publications about SCALL's programs as soon as informed by the Program, Institute and Education Committees:
Los Angeles Daily Journal
AALL Newsletter
SCALL Newsletter
SLA/CA Chapter Bulletin
UCLA Graduate School of Library and Information Science
San Jose State University School of Library and Information Science
e. Maintain a current file of contact persons for each of the above referenced publications (see D), including name, address, telephone and fax numbers, and deadline dates.
f. Send news items about Association activities to the AALL Newsletter editor for chapter activities, to Martha Brown at Headquarters for the Continuing Education calendar, and to notify AALL Newsletter of changes in offices and/or chairships during the year by the next AALL Newsletter deadline.
g. Maintain communication with the Executive Board through the Board liaison.
h. Maintain SCALL Public Relations materials such as: brochures, banner, pencils, etc. for distribution to members as needed.
i. Arrange for transportation of the materials to and from Regional and National meetings, as well as conferences or programs in which SCALL is a participant.
j. Identify promotional opportunities, check into them, and give written recommendations, including costs to the Board as to which should be pursued.
Public Relations Calendar
SUMMER
July
A. AALL/SCALL booth set-up & staffing
B. Decide on if any SCALL PR "give-aways" for 94-95; get PR budget info
FALL
September
A. Contact AALL and add Institute date and topic to AALL newsletter's continuing education calendar.
B. SCALL Holiday Meeting (Dec.) - does it need any special promotion - talk to Arrangements Chair
October
A. Prepare INST. press releases, to be approved by INST. Chair
B. Decide if doing PUBLIC TV Holiday pledge drives; if Y - get staffing.announcement in November Newsletter
November
A. All press releases to be OUT by 1st week of November
B. INST.pr to be posted on Internet & any other online services
WINTER
December
A. SCALL Holiday Meeting
B. PUBLIC TV Holiday pledge drive: (93: did KCET (LA) & KPBS (SD); pick up KOCE if possible
C. Will SCALL/PR have a table at INST. -- if Y contact INST. chair to reserve a table in the exhibit areaJanuary
A. Monitor INST. publicity as it is published in literature; send press releases to all SoCal LEGAL newspapers by mid-January
B. Arrange for volunteers to man exhibit booth at InstituteFebruary
A. SCALL INSTITUTE
SPRING
April
A. Usually the Spring Meeting
B. Association of Legal Administrators (ALA) Annual Meeting; exhibit w/PLA & AALL if it's in our region. Order AALL exhibit booth. Arrange for volunteers to man it. Good contact - Michell Schmidt, Luce Forward/SD; exhibit materials
SWALL: Southwestern Association of Law Libraries
SWALL Handbook,
August 1998
[URL: http://www.aallnet.org/chapter/swall/handbook/index.html]
Public Relations Committee
1. The Committee coordinates the public relations efforts of SWALL and works with other Chapters within the SWALL geographic area.
2. The Committee publicizes individual law library's public relations activities to SWALL members through an ongoing column in the SWALL Bulletin.
3. The Chairperson serves as Chapter liaison to the AALL Public Relations Committee.
4. The Chairperson submits files to the Archives, according to the Archives guidelines.
5. The Chairperson submits any proposed publications to the Publications Committee.
WESTPAC: Western Pacific Chapter of AALL
BY-LAWS OF THE WESTERN
PACIFIC CHAPTER OF THE AMERICAN ASSOCIATION OF LAW LIBRARIES (As revised
October 25, 1997)
[URL: http://aallnet.org/chapter/westpac/bylaws.htm]
This committee is charged with promoting law libraries and the profession of law librarianship within the region. The Chair of this committee shall serve as liaison to the AALL Public Relations Committee.
Last Updated: March 3, 2003
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