Frequently-Asked Questions

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The following information is for speakers on programs selected by the Annual Meeting Program Committee.

When and where is this year's conference?
As a program speaker, what does AALL need from me?
If I'm a program speaker, do I have to register for the conference?
What about travel and housing arrangements?
Expenses?
How can I find answers to additional questions?



When and where is this year's conference?

The 107th American Association of Law Libraries Annual Meeting and Conference will be held in San Antonio, Texas, July 12-15, 2014.  Programs will be held in the Henry B. Gonzalez Convention Center

As a program speaker, what does AALL need from me?

Your commitment to AALL's educational programming is most appreciated - we couldn't do it without you!  To coordinate hundreds of speakers and dozens of programs efficiently and effectively, we ask that speakers on AMPC-selected programs provide the following:
(Links to forms will be posted soon.)
  • Equipment Request Form (for Speakers)   
    This form is due to your program's coordinator by April 15 and helps them determine what kind of audio/visual setup to request for your program.
  • Speaking Commitment and Copyright Release   
    This online form will be available later this spring, and should be completed by June 2.  It confirms your participation and lets us know if AALL can record your program and distribute any handout materials you may provide.
  • Educational Program Handout Materials  
    Adult education takes place on many different levels, so it can be very valuable to provide attendees with written material to accompany your presentation.  Handout materials (uploaded online) are due by June 16 in order to be included in the conference materials collection, which will be made available online to all Annual Meeting registrants prior to the Annual Meeting via AALL2go, AALL’s online learning center.   
If I'm a program speaker, do I have to register for the conference?

All AALL members participating in conference events - as attendees, speakers, moderators or program coordinators - must register for the conference.

Nonmember speakers on AMPC-selected programs automatically receive a complimentary conference registration.  Registration will be completed by AALL; nonmember speakers should simply check in at the onsite registration counter in the convention center to receive their badges, speaker ribbons, and registration materials.

What about travel and housing arrangements?

AALL members can find information about making their own travel and housing arrangements on AALLNET.  

If a program's coordinator requested that AALL provide travel and/or housing for a nonmember speaker speaking on an AMPC-selected program, the speaker will receive detailed instructions from AALL about making these arrangements so that they are direct-billed to AALL. 

Expenses?

Per AALL's expense policy, AALL members cannot request reimbursement for any costs associated with their participation at the Annual Meeting.  If a program's coordinator requested that AALL provide expense reimbursement for a nonmember speaker on an AMPC-selected program, the speaker will receive a personalized reimbursement form prior to the conference. 

How can I find answers to additional questions?

Please review the Speaker's Handbook, or contact Heidi Letzmann at AALL (312/205-8014).

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