Candidate Information

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What is AALL's policy concerning candidates and the election process?

The AALL Conduct of Election Policy requires that all candidates are treated fairly and equitably and there is no undue pressure from member groups or any inordinate commitment of time.

Candidates are expected to:

  • Do all they can to ensure that they and other candidates for the same position are treated fairly and equitably
  • Participate in candidate events and activities, including the “Meet the Candidates” event at the Annual Meeting. Prepare a biographical summary and a candidate statement to be posted on AALLNET.
  • Submit a photograph to be displayed on a “Meet the Candidates” poster at the Annual Meeting and to be posted on AALLNET with the election information.

Candidates may:

  • Express their opinions or ideas about professional issues dealing with librarianship at any time and in any format
  • Express opinions or ideas about AALL policies or issues under circumstances that assure fairness to other candidates.
  • Participate in meetings or in-person or virtual events sponsored by AALL entities (SISs, committees, caucuses or Chapters) which conform to the AALL Conduct of Election policy
  • Participate in other events or activities if all candidates for the same position are invited to take part.

Candidates may not:

  • Campaign for elected office or engage in activities specifically designed to persuade AALL members to vote for them.
  • Make promises about future actions that will be taken by the Executive Board
  • Respond or comment on another candidate's views or positions
  • Seek or receive endorsements from AALL entities (SISs, committees, caucuses or Chapters), or from individuals or outside entities
  • Participate in other Election-related events or activities in which all candidates for the same position have not been invited to take part

What is the timeline for the AALL election process?

The slate of candidates is announced in May or June. Candidates should attend the Annual Meeting that summer (in order to attend the “Meet the Candidates” event). [Candidates, if elected, will also be expected to attend the Annual Meeting for the following four years.] In the fall, information concerning each candidate is posted on AALLNET (photo, biography, and candidate's statement). The AALL online election is held during the month of November, with the voting deadline occurring at the beginning of December. Names of successful candidates are announced shortly thereafter. Those elected will begin their terms the following summer, at the end of the Annual Meeting.

What are the duties of AALL officers and board members?

The duties of Executive Board members are outlined in the Bylaws of the Organization and in the Executive Board Officer Job Descriptions.

What are the AALL Strategic Directions and how should officers and board members utilize them?

The AALL Strategic Directions serve as a strategic three-year plan for AALL, and are designed to provide goals and objectives for the Association as it grows as an organization. The strategic directions are formulated through consultation with AALL entities and individual members, and are approved by the Executive Board. Officers and board members should view the strategic directions as the framework for all actions taken by the board, and look to the goals and objectives for guidance in establishing new initiatives and evaluating current programs.

What are the terms of office for prospective board members?

  • Vice-President/President Elect (VP/PE) will serve a three-year term, consisting of one year as VP/PE, one year as president and one year as Immediate Past President
  • Treasurer will serve a three-year term.
  • Secretary will serve a three-year term.
  • Executive Board member will serve a three-year term.

What meetings are officers and board members required to attend?

  • Summer Executive Board Meeting - Held in July immediately preceding the Annual Meeting from Thursday to Friday.
  • Fall Executive Board Meeting - Held in Chicago, usually in November for three days, Thursday to Saturday.
  • Spring Executive Board Meeting - Held in Chicago, usually in late March or early April for three days, Thursday to Saturday.
  • Officers and Board Members are also expected to make chapter visits (usually one or two per year).

What activities and events are officers and board members expected to attend during the Annual Meeting?

In addition to the required executive board meetings, officers and board members (including new board members) are expected to attend a wide variety of activities and events during the Annual Meeting, including:

  • Orientation and training meetings for officers and new board members.
  • Board lunches, dinners and receptions
  • CONELL introductions, committee training meeting, committee meetings (as liaison)
  • Exhibit Hall ribbon cutting and breaks, opening reception, opening general session
  • general business meeting and open members forum
  • Other events and activities designated on the executive board schedule

Do Board Members receive compensation for service?

Board members are not compensated for their service. AALL covers all travel, lodging, meal, and incidental expenses for Executive Board members at all scheduled meetings except for the Annual Meeting unless such expenses are not reimbursed by their employer. In such cases, accommodations and other expenses incurred during the extra days required to attend Board meetings are reimbursed upon request. Board members are expected to cover all other expenses of their attendance at the Annual Meeting. Expenses of chapter visits made by Board members are covered either by AALL or by the chapter receiving the visit.

What expenses are reimbursed?

AALL covers all travel, lodging, meal, and incidental expenses for all Executive Board members at all scheduled meetings except for the Annual Meeting where only the member's additional hotel nights (generally Wednesday, Thursday, and Friday) are reimbursed.
Board members are expected to cover all other expenses of their attendance at the Annual Meeting.

If any additional meetings are required, AALL will cover the expenses (similar to those covered at Board meetings).

Chapter visits (as assigned) are also reimbursed under the same policy.

Do I have to sign a conflict of interst form?

All Executive Board members must sign, on an annual basis, an conflict of interest disclosure form.

For more information, please see February 2009 AALL Spectrum article, "How Did They Do It," (pgs. 34-36) by E.H.Uwe Beltz and From the President column, "So You Want to be AALL President?" (pgs. 6-7) by James E. Duggan.