Visiting another law library can provide a unique opportunity for a law
librarian to acquire new skills and practical knowledge, impart
expertise, and learn by experiencing law librarianship as practiced in
a different work setting. An entire issue of Legal Reference Services Quarterly, entitled “Law Librarians Abroad” edited by Janet Sinder is devoted to personal accounts by law librarians who have participated in foreign visits and exchanges.1
This issue makes for informative and inspiring reading for a law
librarian contemplating a foreign exchange or visit to another law
library or prospective host law libraries curious as to how visits by
law librarians have been conducted by other law libraries. The
following guidelines recommend information that should be shared
between the visitor and host library in arranging a visit. Visits
normally last between a week and a year and are usually straightforward
to organize. These guidelines also apply to exchanges although there
are more issues to be negotiated in arranging an exchange. Some of the
references under the heading below, “Resources” address these details.
Purpose of Visit
In
planning a visit, the first step for the visiting law librarian is to
determine the purpose of the visit, to decide what type of experience
is desired and what specifically the visit will accomplish in terms of
personal, professional goals. This information is key to planning a
productive visit that is successful for both the visitor and the host
library. Visiting law librarians have undertaken a wide variety of
activities and projects at their host institution including cataloging,
collection assessment and collection development, learning and teaching
legal research, reference, writing, preservation and archives work,
staff training and advising on online systems. Having a clearly defined
purpose for the visit and determining how the visit will also benefit
the librarian’s employer and the host library are essential. This
information can be used for scheduling and planning purposes to ensure
that the visit is productive and best meets everyone’s needs.
Visitor
Most
visits are initiated by the visitor. A list of willing law library
hosts can be found at the web site of the FCIL-SIS Internships & International Exchanges Committee at: http://www.aallnet.org/sis/fcilsis/internships.htm Other times, prospective visitors directly contact law libraries in the country they wish to visit.
The
visitor usually initiates the visit by submitting a resume and cover
letter to the host library including information such as:
- professional education and training
- employment history
- current title, including description of job responsibilities
- language skills
- special interests
- reason for selecting host library
- desired length of visit and time of year for visit
- description of desired type of work to be done during visit
- details regarding how the visit is to be funded
Host Library
When
a host library agrees to host a visiting librarian, they should
designate a contact person who is responsible for arranging and
overseeing the visit. Prior to the arrival of the visitor the contact
person communicates with the visitor and can provide information and
assistance to the visitor on areas such as:
- Library and its larger institution (if applicable)
- Visa requirements (if applicable)
- Recommended web sites and print information on the local area, which is usually available from local tourist information office
- Accommodation options and costs
- Transportation – public transport and car
- Health insurance
- Weather and clothing
- Safety information
- Office space, access to telephone, personal computer and email
- Library tour/orientation arrangements on arrival
Resources
The American Libraries Association’s
International Relations Round Table Exchanges Subcommittee includes helpful information for prospective visitors and hosts on its web site including:
- International Opportunities and Funding Sources for Librarians
- Foundations and Organizations Supporting International Exchanges and/or Short-term Travel
- Preparing for International Travel and Exchanges
- International Employment Opportunities for Librarians
- International Job Exchange: Bibliography
Linda
Eileen Williamson, (Prepared under the auspices of the American Library
Association’s International Relations Committee/International Relations
Round Table Committee on International Exchange of Librarians and
Information Professionals) Going International: Librarians’ Preparation Guide for a Work Experience/Job Exchange Abroad, American Library Association (1988).
Although
dated, this guide offers detailed practical advice and checklists for a
librarian planning a visit or exchange in a country outside of the
United States.
L. Robert Kohls, Survival Kit for Overseas Living for Americans Planning to Live and Work Abroad, 4th edition, Intercultural Press (2001).
An
easy to read and informative book, written for the American planning to
live outside of the United States. This practical guide covers a wide
range of strategies, and things to think about in preparation for a
successful stay.
updated July 2008
1 18 Legal Reference Services Quarterly No. 3 (2000). Law Librarian Abroad (Janet Sinder, ed., 2000) was simultaneously published in book form by Haworth Press.