vol. 14, no. 1: October
1999 FCIL SIS Business Meeting
Yale Law School Lillian Goldman Library
1999 FCIL SIS
Tracy L. Thompson
Yale Law School Lillian Goldman Library
Maria Smolka-Day of the University of Pennsylvania Law Library and outgoing
chair of the FCIL SIS called the meeting to order and welcomed all attendees.
The minutes from the 1998 FCIL SIS Business Meeting, held in Anaheim, were
published in the October 1998 Newsletter and were unanimously approved,
with no corrections or objections.
Lyonette Louis-Jacques of the University of Chicago, chair of the Nominating
Committee, introduced Jean Davis of Brooklyn Law School as incoming vice-chair
and Tracy Thompson of Yale Law School as incoming secretary/treasurer.
Maria Smolka-Day led a continuing discussion regarding programming at
the Annual Meeting. In 1998 in Anaheim a Special Meeting of the FCIL
SIS was held to address the issue of programming. That meeting, chaired
by Bill McCloy of the University of Washington and attended by Jim Heller,
then AALL President-elect, resulted in a written statement (see Newsletter
of October 1998) outlining the needs and concerns of the FCIL SIS. The
statement was well-received and the Association�s response (see Newsletter
of February 1999) was positive. Five programs and one workshop sponsored
by the SIS were approved for the Washington D.C. Annual Meeting. In addition,
two programs of interest to FCIL members were scheduled which were not
official AALL programs; a presentation on Australian law by Ruth Bird and
a visit to the State Department arranged by Odell Dehart (State Department).
There was discussion about programs of this type, which are not officially
sanctioned by AALL but which provide valuable program content for members.
Expenses for these must be borne by the SIS, and such costs may prove prohibitive.
Maria thanked Ruth Bird, Odell Dehart and Marilou Righini of Transnational
Publishing, for their efforts on these two special programs, and Dennis
Sears (Brigham Young University) and Katherine Topulos (Duke University)
for their work on the Programming Committee.
Jonathan Franklin of the University of Michigan Law Library, outgoing
FCIL SIS secretary/treasurer, gave the Treasurer�s Report. As of
the 1999 Annual Meeting the SIS had a balance of $3,714.48, but there were
outstanding debts associated with expenses of the Annual Meeting that had
not yet been posted. Ellen Schaffer informed the SIS that we should have
received royalties from Oceana, earned by Randall Snyder for his contribution
to the Institutes and directed by him to our SIS. Ellen and Maria agreed
to investigate the fate of these missing funds.1
Maria extended her thanks to Anne Burnett for all of her efforts on
the Newsletter and to Mila Rush for maintaining the FCIL SIS list-serv.
The list-serv is a privilege open to members only, based upon payment of
dues to the SIS. Mila discussed the policy of AALL to �auto-populate� the
list based on AALL�s list of subscribers to the FCIL SIS. Depending on
the timing of AALL�s auto-population, some members who have not paid their
dues to the SIS may still be included while some who have paid their dues
may be omitted. It was suggested that we request that AALL not auto-populate
our list, and instead have the list manager add and remove members as dues
are paid. This would require significant work by the list manager. The
issue was tabled for discussion by the executive committee. Information
concerning the issue will be distributed on the list-serv.
Jean Davis reported on behalf of the Education Committee. All proposals
for the 2000 Annual Meeting, to be held in Philadelphia, must be submitted
to the committee no later than August 2, 1999 for consideration. Jean was
informed by the AMPSC that the FCIL SIS will be guaranteed 3 programming
slots for the Sunday schedule of next year�s Meeting which would essentially
be rubber-stamped by AALL.2 A
Treaty Workshop will be proposed, to be co-sponsored by the Gov-Docs SIS.
Amber Lee Smith may propose a program on international tax and Jean Davis
a program on GATT-WTO. In addition to the Sunday program slots, FCIL SIS
will have one program slot each afternoon on Monday, Tuesday and Wednesday.
Christine Corcos reported on behalf of the Teaching Foreign and International
Legal Research Working Group. Fifteen members attended the meeting.
The group hopes to mount a website to be used in conjunction with The Accidental
Tourist on the Legal Frontier, the guide to foreign and international legal
research. The website would contain problem sets and could be a cooperative
effort for us to share our teaching materials. The working group also discussed
ways to raise interest in the subject matter.
David McFadden reported on behalf of the Clearinghouse for International
Placement. That group will continue to compile its list of institutions
interested in participating in exchange arrangements for librarians. The
group would like to place a link to their list on the FCIL website. They
also welcome input from the FCIL membership regarding institutions for
potential exchange arrangements. Legal Research Services Quarterly will
be publishing an article on the topic of exchanges, and this working group
will be contributing to that piece.
Victor Essien reported on behalf of the African Law Working Group. Six
members attended. The group intends to focus on one specific African
jurisdiction at next year�s meeting. A bibliography will be prepared for
the selected jurisdiction and distributed at the meeting.
Maria Smolka-Day reported briefly on behalf of the Asian Law Working
Group. That group discussed electronic resources and the potential problems
faced by users. Another area of concern for the group was the LC conversion
from Wade-Giles to Pinyin transliteration.
Marta Kiszely reported on behalf of the CIS and Eastern European Working
Group. Ten members attended. The group focused on two issues: collection
development and acquisitions. They discussed problems with claiming and
vendor selection, difficulty of updating legislation, and secondary sources
available from the regions.
Stefanie Weigmann reported on behalf of the Latin American Working Group.
That group spent their session discussing ways to maximize the working
group time. They considered the possibility of inviting speakers to address
the group, or assigning specific jurisdictions to group members. Next year
they will invite an OAS representative to speak to the group.
Marylin Raisch reported on behalf of the Electronic Issues Working Group.
Twelve members attended. The group discussed the archiving of electronic
materials, both those with and without a print equivalent. The group intends
to develop a position paper with an �endangered species� list (those materials
in danger of being irretrievably lost). In addition, they will contact
various webmasters to inquire about archiving standards and practices.
Marci Hoffman reported on behalf of the Professional Development Committee.
Opportunities for professional development exist outside of the Annual
Meeting. Throughout the year members can take advantage of teleconferences,
regional programs and other educational programs.
Margareta Horiba reported on behalf of the Strategic Planning Committee.
The Committee, formed since last year�s Annual Meeting, has been working
to develop a plan for the FCIL SIS. A draft plan has been composed and
distributed via e-mail. The Committee requested a mission statement as
a basis for a final plan, which has not yet been composed. A meeting was
scheduled for the following day for fuller discussion of the strategic
plan. Maria extended her thanks to all members of the Strategic Planning
Committee for their efforts.
Maria took this opportunity to thank all of those who helped her in
various ways during her tenure as chair of the FCIL SIS. Among them, in
addition to those aforementioned in this report, were Jonathan Franklin,
Katherine Topulos, Jean Davis, Tracy Thompson, Dan Wade, Amber Lee Smith,
Bill McCloy, Marci Hoffman and Pam Reisinger. Maria expressed her gratitude
for everyone�s cooperation and willingness to assist when called upon.
The program was then turned over to Katherine Topulos, incoming chair of
the FCIL SIS.
Katherine Topulos presented Maria with a token of the SIS�s appreciation
for all of her work as chair. Katherine then gave a special welcome to
our visitors from abroad. The business meeting was adjourned and a reception
1 Since the Annual Meeting
it has been discovered that these funds were inadvertently directed to
the Gov-Docs SIS. The funds will be re-directed and posted to the
FCIL SIS account, as originally intended.
2 Subsequent to the Business
Meeting, Jean learned that the guaranteed program slots and program approval
by AALL were actually unsettled issues.
to the next article, "Minutes of FCIL-SIS Asian Law Working Group Meeting"
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