OBS-SIS Procedures Manual - Committees

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2009 Revision


 


Nominating Committee

  • There shall be a nominating committee appointed by the OBS-SIS chair that will consist of three (3) section members, none of whom shall be a member of the executive committee, and none of whom shall be a candidate for office at the succeeding election. Each member of the committee shall serve for a term of one year. The chair shall be designated by the OBS-SIS chair.
  • The Committee begins its work in the fall preceding the election after consulting with the Chair about volunteers to run for office who may have responded to the OBS-SIS membership survey.
  • In even-numbered years, the OBS-SIS elects a Vice-Chair/Chair-Elect and one Member-at-Large. In odd-numbered years, a Vice-Chair/Chair-Elect, one Member-at-Large, and a Secretary/Treasurer are elected.
  • There must be at least one candidate for each office. While soliciting volunteers, it may be helpful to show the nominee a "job description" such as those found in this procedures manual. Potential candidates might also be encouraged to contact current or past OBS-SIS officers for an assessment of pros and cons of the responsibilities of the office.
  • Only those OBS members holding individual or designated institutional membership in AALL are eligible to hold office.
  • As soon as the nominees are designated, the Nominating Committee Chair must:
    • Ask each candidate to send a letter accepting the nomination and expressing the willingness to serve if elected.
    • Send the slate of candidates to the OBS-SIS Chair, together with their written acceptances. The names of candidates, together with their written acceptances, shall be presented by the nominating committee to the chair of OBS-SIS in sufficient time to enable the chair to inform section members of the nominations.
    • Ask each nominee to send a biographical statement to the OBS-SIS Secretary/Treasurer. The "bio" should include the nominee's name, current position, educational and experience background, professional involvement in AALL and OBS-SIS, and other accomplishments, as appropriate.
    • In addition to officers for the OBS-SIS, the Nominating Committee should also consider and submit recommendations to the current OBS-SIS Executive Board for submission to the AALL Nominating Committee. Particular attention may be given to members who have served the OBS-SIS in various leadership roles in the past; these persons may be ready and capable of leading now at the national level as a member of the AALL Executive Board.

Standing Committees

  • The Standing Committees assist in the planning of the AALL programs, hold open meetings and/or roundtables for sharing and discussion at the AALL conference, work on special projects (e.g., the design of the Law Library Systems Survey questionnaire), and may appoint subcommittees or working groups to study certain problems (e.g., OCLC Advisory Committee on Authority Records for Names of Treaties).
  • Although chairs of the Standing Committees are not on the OBS-SIS Executive Board, they are encouraged to attend the Executive Committee meetings.
  • Standing Committee chairs are expected to: give an oral report at the OBS-SIS General Business Meeting, give a written annual report to the OBS-SIS chair in, and provide occasional Committee news columns to the TSLL newsletter.
  • In October the OBS-SIS Chair will consult the Committee chairs for decisions on scheduling the OBS-SIS committee meetings at the following summer's annual meeting.
  • In April or May the OBS-SIS Vice-Chair will consult the Committee chairs about members to appoint to the committee for the upcoming year. Usually the resulting list will combine some members who volunteered to serve on the committees when member surveys were returned, and others who are known and suggested by the Committee chair. Members from each type of library should be appointed to Committees.
  • Chairs of the OBS-SIS Local Systems, OCLC and Web-Advisory Committees are appointed for two-year terms by OBS-SIS Chair.
    • The chair of the Local Systems Committee is appointed in odd-numbered years.
    • The chair for the OCLC Committee is appointed in even-numbered years.
    • The chair of the Web Advisory Committee serves as the webmaster and is appointed by the incoming OBS-SIS chair to serve a 2-year term, which is renewable. The chair follows the guidelines in the OBS-SIS Web Policy & Procedures, available at: http://www.aallnet.org/sis/obssis/web/webpolicy.htm
  • The Education Committee is chaired by the Vice-Chair/Chair-Elect as of January 1st immediately upon her/his election. The Education Committee is responsible for coordinating, planning and submitting program proposals for the following calendar year's annual meeting.