The 2000 Annual Business Meeting was called to order by President
Kathie Sullivan at 7:20 A.M.
Old Business: Motion was made, seconded and approved to accept
the minutes of the 1999 Washington, D.C., business meeting as submitted.
New Business: Kathie Sullivan introduced the current Executive
Board and then introduced incoming President Ann Jeter and the new Board
Members for 2000-20001. She recognized corporate sponsors who provided
support for programs and events for the SIS: CCH provided the
continental breakfast and coffee; the Lexis Library Relations Group for
lunch, particularly recognizing Jennie Kanji and Mike St. Onge; Anne
Ellis & West for the Leadership Reception; Global Securities for
again providing grant money to a travel grant fund they established last
year and which will be an ongoing grant; BNA and Kami Hedges for
publishing the multi-tasking directory.
Secretary�s Report: Holly Mohler thanked the Nominating
Committee, and Anne Ellis and Joanna Bizub who took over mailing the
ballots. Over 1500 ballots were mailed.
Treasurer�s Report: Lauri Flynn noted that the Treasurer�s
reports will soon be on the webpage. AALL fiscal year begins in
September. The PLL beginning balance last year was $14,000. There was a
total of $32,000 in expenses during the last year. The starting balance
for this year is $22,000. The SIS has a current income of $16,000. There
have been low expenses thus far. $900 was given in awards; $8,000 for
newsletter expenses. The current balance is $20,000 and the SIS is in
good financial shape. Kathie Sullivan commented that some expenses have
not yet been charges and come income not yet credited. The final report
will be on the web.
By-Laws: Johanna Bizub reported that it costs $2000 to mail
special envelopes. The idea of electronic polling was toyed with but
AALL is not yet ready for this. She will continue to work on this. The
By-Laws Committee worked to bring PLL into compliance with other special
interest sections. They are hoping for more participation and fewer
Technology: Kathie Sullivan presented the report. She recognized
Terry Psarras for his work on the SIS website. The visitor count as of
July 12th was 723. The design of the website will continue to
change and information will continue to be added. There is some thought
to put Perspectives on the website, but if this is done the hard
copy will not be discontinued. Terry will continue to nag committee
chairs for information for the website, including committee charges.
Kathie was happy to announce that Terry will continue in this position
Mentoring: Jane McMahon reported for the Mentoring Committee.
This is the first opportunity the Committee has had to announce grant
recipients on the website. Please check the SIS website for mentoring
opportunities. There is a great need for mentors.
Public Relations: Kathie Sullivan presented the report for Amy
Eaton. She was sure everyone saw the call for time capsule materials on
the list. Kathie suggested everyone go by the table in the exhibit hall
to see the time capsule. Public Relations did a good job of publishing
articles on the website. The Committee has begun a revision of the SIS
brochure. The deadline for last year was missed, but this year the
revision will be completed.
Grants: Stephanie Paup recognized the members of the
committee. There were only four applicants for grants. The committee is
working with mentoring to set up grants for CONELL. Kathie Sullivan
commented that we have money. It�s silly that only four people applied
for the grants. Please encourage people to apply.
Newsletter: Kathie Sullivan presented the report for Rachel
Jones. A thank you was extended to Jan Brown, the editor; Rhonda Fisch,
ad manager; and the people at West who do the art layout, Lisa Goldbush
and Terry Storm, and Lori Hedstrom at West. Rachel also thanked Alert,
Live Edgar, Global Securities for continuing ads. Rachel noted the need
for columnists. The newsletter is looking for correspondents around the
country- the east coast, west coast, mid-west. Please contact Jan Brown
if you would like to volunteer for one of these positions. A brief
discussion of the revenue for Perspectives was presented: The
cost per issue compared to projected revenue is $.50 per issue. It is
not an income generator for the section, so please do not thin the SIS
makes money from this.
Standards & Guidelines: Co-chair Al Podboy presented the
report. He noted that this has been an interesting year. Lexis has
offered money to publish the new standards & guidelines. Lori
Hedstrom gave many robust ideas to a less than robust discussion. The
committee concluded that the standards were satisfactory as they stand.
The committee recommends that this not be a standing committee, but be
called every three to four years to conduct a review. The formal
committee report will be on the website. There is a committee meeting on
Tuesday morning to discuss where the committee is going. Kathie Sullivan
commented that the committee should look at the Core Competencies to see
how our standards and guidelines fit into the proposed Core
Association of Legal Administrators� Program: Kathie
Sullivan reported on the PLL ALA program. The relationship with ALA is
tenuous at best. It is important to send a representative the meeting
and to have a booth at the conference. Kathie found late in the game
that the PLL have a booth at the ALA conference. The local PLL group
came through and staffed the booth and took care of necessary
arrangements. Linda Rose served as local arrangements person in Denver.
Margie Axtmann funded the booth out of the President�s discretionary
funds. The recommendation will be made that AALL put funding for the ALA
convention in the association budget. Peter Beck was recognized for his
help. It is necessary to take advantage of early registration to get
better placement of the booth in the exhibit hall. Guidelines should be
put together for the group that will staff next year�s booth. It was
suggested that someone from the booth stand in the aisle in the exhibit
hall to stop visitors and talk with them. Whoever staffs the booth
should write questions down and staple them to the business card of the
person asking the question. The card should then be sent to AALL.
Prepare a list of housekeeping items for the booth, such as tape. Lee
Nemchek reported on the speaker and attendance as an ALA member. Lee was
pleased the AALL came through with a booth. The accepted program was on
records management. ARMA did not staff a booth this year, so our booth
served as a back-up to speakers provided to the program. Lee recommended
1) get better booth location 2) continue to submit relevant program
ideas to ALA 3) try to identify among AALL members any ALA members. She
believes ALA tends to prefer programs submitted by ALA members. Lee also
noted that speaking was scary and intimidating. She felt she was not
respected as an expert in the field. We must work on changing the
perception of the librarian in a law firm. Now that we have had a booth
and a speaker at ALA we must keep the momentum going. Kathie Sullivan
had to submit a report on the ALA program, which is on the section
website. She hopes this will be continued at the Baltimore ALA meeting.
The Baltimore people will be contacted for help. Jennie Kanji & her
team were thanked for getting proposals together and for fighting to get
ABA Law Practice Management: Hazel Johnson reported that there
are 20,000 members of Law Practice Management. This is a diverse group,
one of the most diverse in the ABA. Their activities included
publishing, technical conferences and education programs at quarterly
meetings. There is a good ongoing relationship. Their magazine is
launching a new column on technology and needed the names of people to
rotate as columnists. Four law librarians' names were given-Ricky
Anderson, Michelle Schmidt, Nancy Herbert, and Genie Tyburski. The first
column will be in the Sept/Oct issue. Also of interest was a request
from a member of the section who is a consultant who asked for help with
a job description for the Executive Directory of the Miami-Dade County
Law Librarian to work with a head hunter. She is working with publishing
now. She asks for ideas for books and materials that PLL members would
like to see. She views her position as a facilitator. Her appointment is
for three years, but she has agreed to stay on for one more year. Please
let her or Bob Oakley know if anyone is interested in serving in this
Strategic Plan Task Force: Martha Goldman reported that no
major activities were undertaken this year. The 1997 plan was designed
to carry PLL until 2000. It is now in need of an overhaul. The process
has bogged down. In response to requests for suggestions or ideas fewer
than five suggestions. Please send her any suggestions at email@example.com.
She will be representing the committee at the Wednesday morning
Executive Board meeting and would like ideas to take to that meeting.
Education 2000: Joanne Dugan reported that the section had a
successful crop of programs this year. Fifteen programs were submitted
and thirteen were accepted. Most programs that were considered important
were accepted. This year each SIS was guaranteed a Sunday program, which
gives the SIS an opportunity to put on programs they feel are important.
A lot of input from members is needed to keep the momentum going.
Education 2001: Janice Henderson and Roseanne Shea are
co-chairs for Minneapolis. Roseanne reported for the committee. They
need people who are willing to coordinate programs. Please think about
volunteering and get in touch with them. Fifteen to sixteen ideas have
been submitted at this point. Please come by and talk to them about
helping. Their meeting is a 7AM on the 17th.
Multi-location: No report
Solo: No report
Corporate: No report
Records Management: Lee Nemchek reported that this was a busy
year. The highlights were representing this group at three professional
meetings: ALA- Records management. Materials and handouts were prepared
and were well received; AALL - Multi-tasking in PLL and a networking
session afterwards- a one hour gap between; ARMA in Law Vegas in
October- Legal Record Retention Policies. The group is proud to present
the PLL Multi-Tasking Directories. Copies will be available at the PLL
Activities table and at the BNA booth. Morrison & Foerster funded
everything for the directory except the printing that was funded by BNA.
Additions and deletions to the directory will be published in Perspectives.
A salary survey was also part of this project and will also be published
in Perspectives. On the public relations front there have been
on-line discussions. The business meeting will be held on Monday at 7AM
where preliminary salary survey data will be discussed among other
things. Kathie congratulated Lee on getting this done in a less than
twelve month period.
Technical Services: Betty Roeske announced that the business
meeting will take place at 5:15 on Tuesday. The Technical Services SIS
has contacted the group to help develop a procedures manual. All
volunteers are welcome.
Independents: Kathie Sullivan reported for Ruth Balkin that
the business meeting will be held from 5-6 PM today and that materials
are available at the activities table.
Intellectual Property: Jeff Berns reminded everyone of the 7AM
meeting on Monday. Recent mergers in patent providers and the impact on
pricing will be discussed. Dialog will sponsor a luncheon for IP
librarians on Tuesday. More on that will be announced at the Monday
Kathie Sullivan made a motion to accept the reports as presented. The
motion was seconded and accepted.
Other Business: Kathie reminded everyone of the PLL luncheon. No
more tickets are available. Kathie asked for a moment of silence in
memory of Ronnie Kasowitz.
The meeting was then turned over the Ann Jeter, incoming PLL Chair,
for her remarks. Ann acknowledged the contributions of the outgoing
board members. Three major projects will be undertaken in the upcoming
year: 1) Strategic Plan. The original plan has served a good purpose for
three years. Martha�s group will advise the section on three things,
committees CAPLL, which revitalized CRIV may make unnecessary; RIPLL,
the same comment holds true for RIPLL; Standards & Guidelines,
review of our guidelines with new guidelines being developed by AALL 2)
Relationship with the American Association of Legal Administrators. We
have made good progress this year, but we must create a positive image
and relationship with ALA 3) Revision of the Toolkit. There is a need to
revise this product. Lexis has provided a very large sum of money to
reprint this product. Roger Parent contacted PLL to reprint the Toolkit,
but it become apparent that several things were out-of-date. There is
also confusion about the difference in the Resource Guides and the
Toolkits as the look of the two pieces is very similar. The Resource
Guides were designed to help administrators and the Toolkit to help
librarians. The executive briefing was included in both products. The
executive briefing was designed to be given to the managing partner. The
Toolkit revision task force will be chaired by Michael St. Onge.
Questions such as copyright will be addressed as well as determining
which pieces need revision and if new pieces need to be added. Finally
they will also recruit authors. The decision was made to keep the focus
of the Toolkit as PR for librarians to use with our administrators. The
other portion is to get the word out about the Toolkit. Hopefully it
will look sharp and help us in our day to day work.
Ann announced the thinness of our volunteer force. We need more
volunteers. Ann also reminded old and new committees to meet as shown in
the program. Please let the professional development committee know if
there are any programs you would like to see. Your input is also
requested on core competencies.
Ann�s motion to adjourn was seconded and passed. The meeting was
adjourned at 8:40 AM.