Kathie Sullivan, Chair, called the meeting to order at 7:05 a.m. In
attendance were: Stephanie Paup, Anne Ellis, Glen Gustafson, Kathie
Sullivan, Amy Eaton, Lee Nemcheck, Lauri Flynn, Janice Henderson, Joanne
Dugan, Holly Mohler, Jan Brown, Ann Jeter, Martha Goldman, Ruth Balkin,
Terry Psarras, Rachel Jones, Michael Saint-Onge, Phil Brown (Guest,
Global Securities), Richard Harrison (Guest, Global Securities), and
Kamla Hedges (Guest, BNA).
After a round of introductions was done, Kathie stated that this
would be a casual meeting, with lots of brainstorming and sharing of
ideas. She also told everyone that she plans to use e-mail heavily this
year to communicate with everyone.
Kathie stated that she did not have new, marked-up copies of the
budget that the Board approved of at its earlier meeting, but reported
that our income was about $50,000 and our expenses were about $31,900,
leaving us with around $17,700 of income over expense. She also reported
that the Board approved a change in PLL�s fiscal year, and that all of
this information will be included in the Treasurer�s report, which
will be reprinted in the next issue of PLL Perspectives.
Glen commented that the stabilization of the budget is much improved
over last year, when we were getting close to having to make some cuts.
Kathie stated that this was, in part, due to Rachel Jones� hard work
on obtaining more advertising money, and also to the Global Securities
donation of $10,000 to the PLL Grants Committee.
There was a brief discussion about fundraising for PLL, and what
types of items or projects we might want to take on. As Public Relations
Chair, Amy Eaton said that she would start to look into this with her
committee. One of the issues that must be address is whether sales have
to go through AALL or not. A possible solution to that was also
discussed, which would involve some vendor participation or funding.
Terry Psarras, Technology Committee member, reported that they will
be doing an overhaul of the PLL web site, and will be rolling it out in
two phases. Phase one, which has already been started, consists of
correcting and updating all the information on the web page, and the
expected completion date for this is the end of the year. Phase two
consists of redesigning the web site, including both the content and the
layout, and the expected completion date for this is around March 2000.
Terry is talking to Jason Hinkle at AALLNET to look into the possibility
of adding a search engine as part of this phase as well. During the
redesign period, sample pages will be loaded in a temporary location on
the web for comments. Kathie added that there is a soft deadline of
September 1 for any major corrections to the PLL web site.
Kathie spoke about the bylaws and what changes the Board is proposing
be made. In order to decrease the costs of the election, as well as try
to get an increased return rate for ballots, we are investigating what
changes need to be made. The proposal is to print the ballot in our
newsletter, PLL Perspectives, for now, and look into e-balloting
for the future. There is a short deadline for this, because of the
notification requirements for bylaws amendments. On a related note,
Kathie stated that, if the AALL bylaws amendments pass, we will look at
our own bylaws, to make sure that we comply with any changes.
Rachel Jones, Newsletter Advisory Committee Chair, spoke about the
newsletter, first thanking Jan Brown for all the hard work she did this
year. Kathie also acknowledged Rachel�s hard work this year. They had
lots of full-page ads this year, including multiple ads in one issue
from both Lexis-Nexis and Westlaw. Plans for the upcoming year include
having regular columns from PLL Groups, a regular training corner, or a
Winter issue devoted to training issues and best practices. Reading from
Michelle Schmidts� notes, some other suggestions are a best feature
article, to be selected by the Newsletter Advisory Committee, or links
on our web site to the advertisers that put ads in the newsletter.
Kathie mentioned that AALLNET is dealing with the issue of linking to
vendors from their site, and related sites, so the committee should talk
to both Tory Trotta and Jason Hinkle about this before going ahead with
it. There was a brief discussion about advertising rates and the
possibility of giving discounts. Rachel reported that Michelle is
continuing to work with Lexis-Nexis and Westlaw to see if they will
carry PLL Perspectives.
Kathie reported that the Mentoring Committee, chaired by Jane
McMahon, will be discussing with the Grants Committee the possibility of
offering grants to 1-2 new members to attend CONELL next year.
Stephanie Paup, Grants Committee member, reported that they will work
on getting a flyer or information into the preliminary materials for
next year�s AALL Annual Meeting, as well as look into applying grants
to PLL meetings in other cities. The idea of designing of different
categories for grants (i.e. CONELL, registration, travel, regional
conference) will also be considered.
Kathie reminded everyone to get any ideas for possible PLL candidates
to Anne Ellis, Nominations Committee Chair.
Kathie reported that we will review the Strategic Plan, which ran
from 1997-2000, and make a 2 year addendum, using our web site to gain
feedback from PLL members on possible model plans. Some of the issues to
be considered are whether to continue with CAPLL, and what should RIPLL
be doing, or whether we even want to continue that project. We will also
be looking at what our relationships with outside groups, such as ALA,
Kathie urged people to subscribe to the AM2000 listserv and get
involved in programming for next year by talking to either Joanne Dugan
or Marlowe Griffiths. August 16 is the deadline for program proposals
Since we did not get through every item on the agenda, Kathie stated
that she would continue this meeting virtually, via our listserv,
starting next week.