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Minutes of PLL Business Meeting
July 18, 1999
The meeting was called to order by Glen
Gustafson, Chair, at 7:23 a.m. He announced that the tables were labeled
with the PLL/SIS committee names so that people could meet others on
that committee, or learn more about and offer assistance to a committee.
This was done because of the many conflicts with committee meetings this
Glen acknowledged Richard Harrison from Global Securities, who
introduced the Global Securities staff attending the meeting. Richard
then thanked PLL for their tremendous support, and said that they wanted
to give back to PLL with money for travel grants for members to come to
the AALL Annual Meeting. Glen explained that Global Securities has given
a $10,000 grant to the PLL Grants Committee.
Some general announcements were then made. Glen stated that Jan Brown
has copies of the current PLL Perspectives for anyone that wants
one. Glen also said that more Resource Guides would be coming out soon,
so watch for them, if you are a subscriber. Glen urged people to attend
the AALL Business Meeting, where the amendment to the bylaws to change
membership will be discussed, and Mark Estes spoke on the issue briefly.
Kay Todd urged people to subscribe to Perspectives, a newsletter
on teaching legal research that is underwritten by West. Glen reminded
people about the Technical Services Roundtable, to be held Monday, July
19 at 7:00 a.m. on Lexis print products branding and that the
Independent Law Librarians were having a program as well.
Glen asked everyone to observe a moment of silence in memory of our
colleagues who passed away this year.
Glen Gustafson, Chair, stated that this year, there were three main
initiatives: strategic partnerships with the Association of Legal
Administrators, the ABA Law Practice Management Section, and public
forays into other areas, and that each of these initiatives were
spearheaded by worthy people, who would report on their efforts later on
in the meeting.
Holly Mohler, Secretary, reported on the election results this year,
first thanking the Nominations Committee and Johanna Bizub, committee
chair. It was reported that 1,409 ballots were mailed out, and 537 were
received back. The following individuals were elected to the 1999-2000
Executive Committee: Ann Jeter as Vice-Chair/Chair-Elect, Lauri Flynn as
Treasurer, and Joanne Dugan as Executive Board Member. A motion was
made, seconded and approved to destroy the ballots.
Claire Engel, Treasurer, reported that PLL has stopped the outward
flow of money and the erosion of funds she reported on last year. This
resulted from a combination of efforts, including: (1) increased PLL
membership to 1,472 members, (2) lowering the costs for attending the
ALA conference, thanks to Kathie�s frugality and David Rogers and his
folks helping to run the booth, (3) having had increased revenue from
advertisements in PLL Perspectives, thanks to Rachel Jones and
Howard Trivers� efforts, (4) receiving income for sales of a reprint
of an article in PLL Perspectives and (5) receiving the Global
Securities donation of $10,000. There were other factors, including the
costs of the election being lowered this year. Our income as of May 31
was $22,343.75 and our expenses were $13,090.67, leaving us with a
balance of $23,697.13. Claire also reported that the Executive Committee
confirmed a new fiscal year for PLL. Now, our fiscal year will be
October 1 to September 30, which bring us in synch with AALL�s fiscal
year. This will ease the work of the Treasurer, as well as allow greater
accountability of funds by the Chair.
Kathie Sullivan, Vice-Chair/Chair-Elect, reported on her experience
at ALA this April in Chicago. There was a booth there, which PLL
staffed. Kathie thanked David Rogers, Peter Beck and all others that
helped with the set up and staffing of the booth and saved us money.
There were 30 visitors over the three days. Most of the questions from
visitors centered on how to look for local contacts to hire librarians,
or how to deal with the issue of tossing books in favor of electronic
resources. Thanks to Jill Porter from PLI and June MacLeod, they also
had a new trifold pamphlet outlining PLL Standards and Guidelines for
law librarians to hand out to visitors, as well as copies of the Model
Law Firm Copyright Policy and the recently approved Ethics Guidelines
for librarians. Jenny Kanji and her committee submitted 5 program
proposals for ALA, but none were accepted. Kathie has suggested that we
try to get some of these programs selected and put on at ALA regional
meetings. The Executive Board is discussing our presence at the ALA
national meeting and several options for continued participation, and
our goal is to maintain this liaison. If you have any ideas or thoughts
on this topic, please get them to either Jenny Kanji or someone on the
PLL Executive Board.
Hazel Johnson reported on the strategic partnership with the ABA Law
Practice Management Section. This is the third year PLL has had
representation in this section, which PLL pushed for and has been
co-sponsored and co-funded by AALL. In August, Tom Flemming presented a
program at the ABA Annual Meeting in Toronto, and there was a
corresponding article in PLL Perspectives about it. Due to a
change in policy this year, the ABA did not take open programming
proposals for their meeting in Atlanta, but we will try to get some
programs in for 2000. Hazel worked on establishing connections between
Law Practice Management advisors of the various state bars and PLL,
creating ways that local chapters can get involved in local programming
or pro-bono consulting. She added that the D.C. and Arizona chapters
have already made the connection and will be presenting programs . In
May, at the Spring Section Meeting, (?) did a presentation called
"Building a Law Library on a Shoestring." Hazel is still a
member of the ABA TechShow Planning Board and she�s responsible for
the NetTrack and the Internet Lab. She is working hard to get law
librarians on the programs at the 1999 meeting. The ABA Law Practice
Management Section is also co-sponsoring two programs this year at AALL.
Hazel mentioned that Peter Krakaeur, of FindLaw, is creating a library
of materials, building content, on their web site, and needs materials
� anything we�ve written for associations, for firms, individually,
etc. Hazel encouraged everyone to join the section and get involved by
writing articles for the section newsletter. She also stated that this
is the first year that there has been an ABA booth here in the AALL
Jenny Kanji for the ALA Programs Committee: Jenny thanked her
committee and stated that they have 4 program proposals for 2000 already
and are very hopeful that they will be accepted.
Glen Gustafson for the Bylaws Committee: Glen reported on a change to
be made this year having to do with the election process. The $1,200
that we spend on the election could be decreased significantly.
Currently, our mailing costs for the ballots is about $800, and the
proposed change would allow for the ballots to be printed in PLL
Perspectives, torn out, and mailed in at the expense of the voters.
Later on, the Board will look into the possibility of electronic
ballots. Watch for the announcement of the bylaws amendment, and the
ballot for the amendment will be sent out this year with the annual
mailing for the elections.
Glen Gustafson for the Consumer Advocacy for Private Law Librarians (CAPLL)
Committee: Glen stated that, since the private law libraries part was
eclipsed by CRIV this year, and very thankfully, the Board is
reconsidering whether or not to continue this committee.
Martha Goldman for the Strategic Planning Task Force: Martha reported
that this committee was on hiatus, but is regrouping in order to totally
revamp the strategic plan this coming year, working with the Board to
decide what direction to move. If you want to join the committee, please
talk to Martha.
Joanne Dugan for the Education Committee (2000 Philadelphia): Joanne
reported that her committee will meet tomorrow at 7:00 a.m. and
encouraged anyone with ideas for programs to attend.
Glen stated at this point that we should think about doing programs
at ALA regional meetings, or anything else we could push towards other
groups. This will make our profile higher and we can get our expertise
known beyond AALL. He also stated that we should start thinking about
the AALL Annual Meeting in 2001, and that committee is being chaired by
Janice Henderson and Rosanne Shea.
Cornell Winston for the Grants Committee: Cornell reported that PLL
gave grants to five individuals, totaling $2,500. He encouraged everyone
who doesn�t have the support they need to attend the AALL Annual
Meeting to utilize the grants, and thanked Global Securities again for
Jane McMahon for the Mentoring Committee: Jane reported that the
committee is working with AALL and looking into building the program,
possibly expanding it to the chapter level or using Lexis-Nexis and
Westlaw representatives to look for mentoring opportunities. She also
stated that there were 8 PLL members that currently needed mentors, and
to contact her if you were interested in being a mentor for one of them.
Rachel Jones for the Newsletter Committee: Rachel read a report from
Michelle Schmidt, Chair, which stated that the budget went well, thanks
to dependable advertising from companies such as Global Securities,
Lexis-Nexis and Westlaw, who place multiple advertisements. The
committee has recruited someone new from a different geographic region,
and hope this will bring in new, different advertisers.
Johanna Bizub for the Nominations Committee: Johanna started her
report by stating that it is really important to do things for your
association, so get involved. She also encouraged everyone to vote in
the elections, and encourage others to do so as well, noting that we
only had a 38% return rate for PLL ballots this year. She stated that
the incoming chair of this committee is Anne Ellis and she thanked
everyone that accepted a nomination this year.
Glen interjected here that PLL is something that is worth working
Jill Porter for the Public Relations Committee: Jill reported that
this committee produced a trifold brochure for ALA this year outlining
PLL Standards and Guidelines for law librarians, including the 1998
changes. Amy Eaton will be the incoming chair of this committee, and
Jill urged people to get involved with this committee.
Glen Gustafson for the Research Instruction for Private Law
Librarians (RIPLL) Committee: Glen reported that we are looking at the
necessity for continuing this committee and, if it is continued, what
kind of publication schedule we might want to pose for next year.
June MacLeod for the Standards and Guidelines Committee: June
reported that this year they reviewed the standards and guidelines, as
well as the SLA guidelines, and ours are still applicable. She is hoping
to work more closely with AALL this year, specifically with Kay Todd and
the AALL Professional Development Committee.
Glen Gustafson for the Technology Committee: Glen reported that we
are in the process of redesigning the PLL web site, adding a number of
documents, including information from the last couple of issues of PLL
Perspectives. The committee is also working on possibly adding some
guides or pathfinders in the future.
Ruth Balkin for the Independent Law Librarians Group: Ruth began by
thanking Glen, Kathie, and Joni Cassidy, the group�s past chair, for
all their hard work. This year, the group beefed up their communications
internally, using their listserv, and also within their community. This
group had something published in every issue of PLL Perspectives
this year, including three lengthy articles. Ruth is putting together a
scrapbook of business cards and brochures, so making referrals will be
easier to do. Ruth received 17 calls this year for consultants, and the
biggest needs were in the areas of automation and space planning. Ruth
has been asked co-host a seminar for a local bar association on
"Managing the Technological Library" this year, and the group
also has a program this year at AALL called "Information IS
Betty Roeske for the Technical Services Group: Betty reported that
this group has a program tomorrow at 7:00 a.m. with three Lexis-Nexis
Representatives, and encouraged everyone to attend, to show them that we
are really concerned about what they are doing.
Lee Nemcheck for the Records Managers Group: Jeanne Reynolds,
founding member and chair, was unable to attend, and transmitted an
annual report to Lee, which she read, annotated with her own comments.
At last year�s AALL Annual Meeting, this group held a daylong workshop
on the fundamentals of legal records management for law librarians. This
year, Lauri Flynn successfully moved their listserv over to Washburn,
the group consistently submitted articles for publication in PLL
Perspectives, and they submitted a program, jointly sponsored by PLL
and ARMA, to the ALA Education Committee for their conference in 2000.
Jeanne Reynolds regretfully resigns as chair of the group, and Lee is
representing the group at the conference and will preside over their
business meeting. The agenda for the meeting includes a new focus for
the group (possibly including anyone tasked with managing things outside
the library), electing a new chair, and producing a new membership
directory, and discussion of programming for the ALA and AALL
conferences in 2000.
Laura Hyzy for the Multi-Library Group: Laura reported that, although
this is a relatively new group, they have already identified several
projects to undertake in the coming year.
Glen discussed some of the PLL publications and what is planned for
them for the future. The PLL web page will continue to change and grow,
as part of the Technology Committee effort. The Procedures Manual will
be revised and rewritten this year. AALL will be reprinting the Toolkit
this year, and PLL will be revising some of their materials that are
included in there, including the new PLL Standards and Guidelines. The
PLL Strategic Plan will be fine-tuned this year, and the Board will work
with Martha on a new one.
Glen opened up the floor for anyone to voice concerns about or offer
opinions on the AALL proposed membership change. There was a lengthy
discussion, with opinions expressed on both sides of the issue. All
members were urged to go to the AALL Business Meetings and vote on these
At this point, the meeting was turned over to Kathie Sullivan, the
new Chair, who made a couple announcements. Roger Skalback did some work
on the PLL web page, but he will not be the permanent webmaster. She
urged everyone to fill out their evaluation forms for the programs and
turn them in. She encouraged everyone to visit the vendors, meet someone
new, attend both AALL Business Meetings, and remember the theme for our
2000 meeting in Philadelphia � leadership.
Kathie then thanked outgoing Board Member Lori Weiss, Treasurer
Claire Engel, Past Chair Anne Ellis and Chair Glen Gustafson and
presented each with a card and a gift in appreciation. In addition, she
gave incoming Vice-Chair/Chair-Elect Ann Jeter some moving pamphlets
from the U.S. Post Office, since the last four PLL Chairs have changed
jobs at some point during their time in office.
The meeting was adjourned at 8:44 a.m.