2013 Minutes (Seattle) (joint with Serials)

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Acquisitions and Serials Standing Committees
Joint Meeting and Roundtable
2013 Annual Meeting Minutes
Monday, July 15, 2012 — Seattle, Washington

7:15 a.m.-8:45 a.m. — Sheraton-Ballard Room

The meeting was called to order at 7:14 a.m. by Wendy Moore (University of Georgia School of Law), chair of the Serials Standing Committee.

Approval of the Acquisitions Standing Committee and the Serials Standing Committee Minutes

Motion was made by Ismael Gullon (Mercer University School of Law) and seconded to approve the minutes from the Acquisitions Standing Committee and the Serials Standing Committee meetings held at the 2012 Annual Meeting & Conference in Boston, Massachusetts. Motion carried.

Reports

  1. Exchange of Duplicates Program (Patricia Roncevich, University of Pittsburgh School of Law)
    As more libraries are binding fewer titles every year, there are fewer members who participate in the program. The program has improved the exchange and storage of information in the database, especially the checking of title authority before adding information to the database. Currently the program raises funds through the membership fees and approximately 1/3 of the available funds are expended on the support work of a database administrator. The question at hand is how often the exchange services should be done. It is a lot of work. One option would be to handle the exchange approximately once a year. Wendy Moore stated that she had brought up this issue with the board and that the Serials Committee will submit the issue to the board again.
  2. Project COUNTER Task Group (no report provided)
  3. Survey on Collection Development Trends in Law Libraries (Damon Campbell, Florida Coastal School of Law, in absentia)
    Wendy Moore reported that the survey has been completed and that Damon requests assistance from members who know how to calculate statistics. Volunteer are welcome to help compile and analyze the data for the report. Damon may be contacted at: dcampbell@fcsl.edu.
  4. AALL Price Index for Legal Publications (Carol Nicholson, in absentia)
    Wendy Moore reported that Carol Nicholson, editor of the AALL Price Index for Legal Publications will continue her role in editing the annual publication as a retiree. Luz Verguizas (Columbia Law School) reported that the Committee for the Price Index for Legal Publications is discussing expanding and changing categories. Examples would be to include e-resource pricing and access options. Comments and concerns about possible changes may be submitted to the Committee. Stephanie Edwards (Roger Williams University School of Law) stated that it would be useful to have electronic pricing data included in the Index.
  5. List of Law Publishers (Anne Robbins, University of Illinois College of Law, in absentia)
    Wendy Moore reported that the project to convert the current List of Law Publishers (formerly AcqWeb) to a blog format to ease the management of the resource has stalled. Wendy stated that Anne Robbins is seeking volunteers and may be contacted via email if you are interested in assisting with this project. Wendy Moore stated that a taskforce from both the Serials and Acquisitions Standing Committees may provide enough people to complete the project as well as accountability to get the work done. Stephanie Edwards stated that it remains a valuable resource. One of the goals of moving the site to a blog format is that it could readily support having multiple editors for ongoing maintenance.

Education Programming for AALL 2014

Wendy Moore stated that Christine Dulaney (American University Washington College of Law) is the incoming chair of the Education Committee. The Committee is considering changes to AALL programming processes and how best to work with AMPC. The AMPC seems to want only the ideas for programming topics and then they would pursue the programming details. Wendy stated that Brian Striman (University of Nebraska College of Law) is not going to leave us alone. Brian is particularly obsessed with programing ideas from the Acquisitions and Serials standing committees. Wendy asked the attendees to push themselves to provide ideas to the Education committee in order to keep Brian at bay.

Roundtable Discussions

Topics

  1. New discovery, purchasing and management
    1. Ebook acquisitions and management
      1. There was much discussion about the LexisNexis Digital Library.
      2. Often packages were being negotiated by the main library whereas the law library continues with title by title selections.
      3. There was interest in partnering for the cataloging of the West Study Aids. This is limited because law libraries are not purchasing the package. The wide disparity may be due to variation in pricing quotes, though the pricing may be standardized by West soon. Melody Lembke (University of California at Irvine Law Library) suggested subdividing the cataloging work by series.
    2. Patron-driving acquisitions (demand driven acquisitions or DDA)
      1. Law school had pushed DDA to its faculty to make use of main campus (University Library) DDA services. Assessing the cost to the law school as yet to be worked out.
      2. A law library in Florida negotiated with the main campus library to have all K schedule acquisitions from DDA be billed to the law library.
      3. It was suggested that some vendors seem not to have experience working with and for law library needs in this area.
    3. Electronic Resource Management systems
      1. ERM systems continue to be useful for managing subscriptions and statistics.
      2. There are several libraries who have or are working to deploy open source ERM clients.
      3. One library reported that their ERM is overpopulated with titles entered as an access provider rather than for management. It is time to sift out titles that are 'free' or that do not require oversight (other than access) by the library staff.
      4. OLLARA and ERMes were briefly discussed.
    4. Next-generation library management systems and newer discovery environments
      1. The application of ERM systems may be changing due to the availability and implementation of discovery platforms. The result may be that ERMs become more of an internal management resource than a public access tool.
  2. Evolution of acquisitions and serials work in law libraries
    1. What changes to workflow and staff duties have you made this year?
      1. Changes have been driven by more electronic acquisitions and less print.
      2. Interdepartmental staff sharing is trending (placement of staff shared between library and other law school departments such as communications or web design.
      3. More cross training of staff.
      4. While centralizing technical services (e.g. Harvard Law) may be discussed, law libraries are also withdrawing from a centralized support model to focus on law school management needs.
      5. More collaboration with public services was noted.
    2. How are our roles as technical services librarians changing?
      1. Technical services staff have contributed to maintenance and creation of finding aids such as LibGuides pages.
      2. Direct faculty support is growing. Examples included acquiring copyright permissions and assisting with faculty research.
      3. Tech Services librarians are participating more in the marketing of library services.

The meeting adjourned at 8:46 a.m.

Respectfully submitted by
Stephanie Schmitt
Assistant Technical Services and Systems Librarian
University of California Hastings College of the Law