2010 Minutes (Denver)

PrintEmail

Serials Standing Committee
2010 Annual Meeting Minutes
July 13, 2010
Colorado Convention Center, Room 608
Denver, Colorado

The Chair, Shyama Agrawal, called the Serials Committee meeting to order at 7:35 a.m. with approximately 21 members in attendance. Continental breakfast was provided by TS-SIS.

  1. Introductions - In a round-robin format, each attendee quickly gave their name, position, and institution.
  2. Announcements
    1. TSLL is looking for a Serials columnist. Please contact Virginia Bryant, TSLL Editor, if interested.
    2. Programs of interest today include:
      1. I-5 - Charting New Roles for Technical Services (10:45-11:30 a.m.)
      2. PLL-SIS Program - Law Firm Technical Services Challenges and Opportunities (9:00-10:30 a.m.)
      3. TS-SIS Program - How Are We to Accomplish That Much More with That Much Less? followed by the TS-SIS Technical Services Management Issues Roundtable (2:15-4:00 p.m.)
    3. c. Education Committee is looking for proposals for next year's meeting. The Education Committee did a great job of arranging for many relevant programs at the Denver Meeting, but they need your ideas for Philadelphia. The Education Committee is very helpful at helping to put together successful proposals. Contact Ajaye Bloomstone, Chair of the Education Committee, if you have an idea for a program, or get the information on the Education Committee from the TS-SIS website.
  3. Old business
    1. Exchange of Duplicates Program - Michele Pope sent a report concerning the Exchange of Duplicates Program. Two exchanges were held this year, with 37 libraries participating. There were 16,000+ issues offered with 1697 distinct titles. The EOD Program grossed $1110, with $370 for website maintenance, and $740 net for TS-SIS education awards. Michele would like to resign as EOD Coordinator, so we need a new EOD Coordinator for the coming year. Wendy Moore, current TS-SIS Secretary/Treasurer shared some of the financial duties. Bonnie Geldmacher, a former EOD Coordinator talked about the responsibilities of EOD Coordinator. Patricia Roncevich volunteered to be the new EOD Coordinator. Attendees were encouraged to use the EOD Program - it is a collaborative program that directly benefits TS-SIS. TS-SIS has made the most recent exchange list available, so non-participating libraries can see what types of materials are being traded. Heather Buckwalter shared some good tips on participating in the program and noted that it is now very easy to use, so worth another look if it has been a while since you have participated. Six attendees' libraries have recently participated in the EOD Program.
    2. Project COUNTER Task Force Group - Lorna Tang, Chair of the Project COUNTER Force Group, gave a report on the work of this task force. She noted that the links concerning Project COUNTER have been updated on the TS-SIS website and that Pat Sayre-McCoy has updated the related bibliography through June 2010. Because there is a distinct lack of legal publishers/vendors participating in COUNTER that has left the Task Force to consider what to do next as a group. There is a model letter that has been drafted, but a letter from AALL would need to come from the AALL Executive Board. The Task Force encourages individual libraries to speak/write to legal publishers/vendors about their desire for COUNTER compliant statistics, using the model letter as a guide. The Task Force is working on putting together a list of how our legal publishers/vendors provide access to statistics. It was noted that both Hein and BNA will be providing statistics this year, however, neither will be COUNTER compliant.
  4. New Business
    1. 2011 Annual Meeting Program Proposals - A reminder to attendees that if we want good Technical Services programming at AALL, then it is up to us to propose programs. Program ideas discussed included:
      1. ERM - Carol Nicholson noted she was brainstorming about a possible ERM workshop that would focus on the local management of electronic resources and the process that libraries follow at a departmental level to provide access to information and resources. Maybe focus on things like A-to-Z lists, handling shared resources provided by University libraries, and "best practices." This would not focus on various available platforms/ERMS. Carol said that while she has the idea, she would be interested in just helping someone else who would be the Coordinator for it.
      2. Change Roles of Technical Services - The program I5 "Charting New Roles for Technical Services: Faculty Publications and Institutional Repositories" does address this topic this year, but in a specific way. Could possibly have a broader, panel based discussion on finding new roles for our staff as collections change from print to electronic, focusing on the management issues involved, especially as different supervisors start sharing staff. Lisa Arm and Pat Roncevich both expressed interest in the idea.
    2. Project Ideas for 2010-11 - There were no new Project Ideas for 2010-11.
  5. Open forum for discussion
    1. There was a brief discussion and sharing of examples at a few libraries that have had an overall positive experience/outcome with the downsizing of positions in their libraries.
    2. Shyama also reminded the group to be on the look out for the survey to evaluate TS-SIS Sponsored Programs held at AALL 2010, which will be sent out to the TS-SIS listserv, along with some other SIS listservs. Feedback from this survey will be used by the Education Committee in helping them plan programs for next year's meeting.

Meeting adjourned at 8:52 a.m.

Respectfully submitted by,

Wendy Moore
Acquisitions Librarian
University of Georgia Law Library