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Computing Services Special Interest Section Bylaws

Current bylaws
Previous amendments:
2002-2003 | 1999-2000 | Comments (2000) | 1997-1998 | Comments (1997)

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Bylaw Amendments 2002-2003

Article V is substantially reorganized and rewritten.
See attached for current language.

Article V is amended to read as follows:

Article V: ELECTED OFFICERS OFFICERS AND ELECTIONS

Section 1. Officers and Term

The elected officers of the Section will include a Chairperson, a Vice-Chairperson, a Secretary/Treasurer, and two (2) Members-at-Large. The Chairperson and the Vice-Chairperson shall each serve for a term of one year; however, the Vice-Chairperson shall assume the office of Chairperson at the end of their terms of office. The Secretary/Treasurer and Members-at-Large shall serve for two-year terms, with the terms of the Members-at-Large being staggered so that one new Member-at-Large assumes office each year. During the even-numbered years there will be an election for Vice-Chairperson and one Member-at-Large. During the odd-numbered years there will be an election for Vice-Chairperson, Secretary/Treasurer, and one Member-at-Large.

Section 2. Election procedures.

(a) The election of officers will be conducted every year by mail or electronic ballot, to be completed not later than two months prior to the annual meeting.

(b) Nominations for office may be submitted in advance to a Nominating Committee appointed by the Chairperson as provided in Article VII. The nominating committee shall submit a slate of at least two candidates for each office and the slates shall appear on the ballot. Write-in votes will be permitted on the official ballot.

(c) In the event paper ballots are used, the Secretary/Treasurer shall mail a copy of the ballot to each member of the Section. Marked ballots shall be returned to the Secretary/Treasurer by a specified deadline. The candidates for each office receiving the largest number of votes shall be elected.

(d) In the event electronic ballots are used, the details of conducting the election shall first be approved by the Executive Committee. The Committee shall ensure that an election conducted by electronic balloting is fundamentally fair and preserves the right of secret ballot. The candidate for each office receiving the highest number of votes shall be elected.

Section 3. If a Chairperson leaves his office, the Vice-Chairperson will assume his duties.

Section 4. If a Vice-Chairperson, Secretary/Treasurer, or a Member-at-Large leaves his office, the Chairperson will appoint a member of the Section to assume that office until the next annual convention of the Association, whereupon an election will be held to fill the office for the remainder of the term.

Section 5. If a majority of the members present at the Annual Business Meeting determine that the current Vice-Chairperson has demonstrated either an inability or an unwillingness to assume the duties of the Chairperson, the newly-elected Vice-Chairperson automatically becomes the Chairperson, and a new Vice-Chairperson is to be elected by a majority of those present at the Business Meeting.

Article VIII is amended to read as follows:

Article VIII: AMENDMENTS TO THE BYLAWS

Section 1. These bylaws may be amended at the annual meeting of the Section by a majority of the members present and voting, or by a majority of the votes case cast by a mail or electronic ballot conducted by the Secretary/Treasurer. Any amendment must be presented to the AALL Committee on Constitution and Bylaws for review.

Section 2. Notice of proposed amendments shall be mailed to the Section's members, or be published in the Section's newsletter, or be sent by electronic mail to the members' electronic mail address of record with the association 30 days in advance of the meeting, or of the mailing of ballots, or of the conduct of an election by electronic ballot.

Current Article V for reference purposes.

Article V: ELECTED OFFICERS

Section 1. The elected officers of the Section will include a Chairperson, a Vice-Chairperson, a Secretary/Treasurer, and two (2) Members-at-Large.

Section 2. The election of officers will be conducted every year by mail ballot, to be completed prior to the annual meeting. The Secretary/Treasurer shall mail a copy of the ballot to each member of the Section. Marked ballots shall be returned to the Secretary/Treasurer by a specified deadline. The candidates receiving the largest number of votes shall be elected. The Chairperson and the Vice-Chairperson shall each serve for a term of one year. The Secretary/Treasurer and Members-at-Large shall serve for two-year terms, with the terms of the Members-at-Large being staggered so that one new Member-at-Large assumes office each year. During the even-numbered years there will be an election for Vice-Chairperson and one Member-at-Large. During the odd-numbered years there will be an election for Vice-Chairperson, Secretary/Treasurer, and one Member-at-Large. Nominations for office may be submitted in advance to a Nominating Committee appointed by the Chairperson. Write-in votes will be permitted on the official ballot. All of the above procedures must be scheduled and executed so that elections are completed at least two (2) months prior to the date of the AALL annual meeting.

Section 3. If a Chairperson leaves his office, the Vice-Chairperson will assume his duties.

Section 4. If a Vice-Chairperson, Secretary/Treasurer, or a Member-at-Large leaves his office, the Chairperson will appoint a member of the Section to assume that office until the next annual convention of the Association, whereupon an election will be held to fill the office for the remainder of the term.

Section 5. If a majority of the members present at the Annual Business Meeting determine that the Vice-Chairperson has demonstrated either an inability or an unwillingness to assume the duties of the Chairperson, the newly-elected Vice-Chairperson automatically becomes the Chairperson, and a new Vice-Chairperson is to be elected by a majority of those present at the Business Meeting.