CS-SIS 1998 BUSINESS MEETING

Anaheim, California - July 15, 1998

ATTENDEES

Minutes of the meeting of the Computer Services Special Interest Section

Held on July 15, 1998 at 1:30 p.m. in Anaheim California at the AALL annual meeting.

Judy Kaul called the meeting to order. Liz Glankler read the minutes of the previous meeting. The minutes were approved and seconded. A treasurers report was read. We have $13,xxx.00 in our bank account.

Judy gave an overview of what was done last year. We worked with Cali and John Mayer to donate money to the Cali program. We missed the deadline to make proposals. Cali was asking $2,500-$5,000 for help. Judy suggested that a decision be made about how much we would like to donate before we contact CALI again.

We also had an Education Committee meeting at the CALI conference this year. The committee began preliminary discussions and sorted through ideas.

All members should be subscribed to the listserve. Only 20% of the members are on the CS-SIS list right now. (More later on this)

Maureen Shepard asked what is the emphasis of our SIS. She is a dynix administrator but talks about the web, networking, etc and wondered if she should be in this SIS.

Jim suggested a round table for law firm or system librarians, etc. Mark F. suggested that a hard copy newsletter would help. Maureen also asked why the SIS didn't help the board with the court webpage survey. Judy agreed with Mark about newsletters and the fact that a newsletter would let everyone know about us.

Judy introduced the new SIS chair for the 1998-1999 year, Ken Hirsh. Ken said thank you and introduced Lyonette as the new Vice Chair.

Committee Reports:

Adaptive Technology - Terry Cullen was absent but Ken read her notes about the activities of this committee. They determined a need for a web link to CSSIS resources.

Automatome: (Newsletter)

Ken agrees that we need a paper newsletter. He suggested sending newsletters to all AALL members as a free trial. Sandy made a motion, Jim seconded, and the motion passed. It was also agreed upon to have a contest for the best name of our newsletter. We will post on our list, and on Law Lib about the contest. We need a chair and editors for the newsletter. No one volunteered. It was agreed that frequent or short newsletters should be better than a sparsely published, long newsletter would be. Evy asked if it is better to have a short one page thing. Ken suggested an Ad Hoc new publishing committee be set up to come up with a name and the type of publication it should be.

Recruitment and Involvement - Jim Milles, Chairman

Jim and his committee will work with Ken on an association brochure. Also they will work on the Conell Marketplace. We will try to get something to hand out at next years convention, mousepads, pens, cups, candy, etc. There were 88 at this years Conell. Darin told us about the panel on "Ask the experts" that he sat on this year. It was a one hour roundtable answering questions about various facets of law librarianship and AALL. Ken said he would volunteer for it next year.

Awards

Nancy Deel was chair of this committee last year. Ken asked for a motion to set up two $500 travel grants for the D.C. meeting. Don so moved and Judy seconded. Ken wants to encourage participation and suggested that there be an incentive to gain the grant - write a piece for the newsletter or be a speaker at next years conference. The motion carried and we are seeking a chair for this committee.

Strategic Planning - Sheri Lewis

This committee needs more members. Right now Jim Milles, Evy Posamentier, Don Arndt and Mary Cornaby are the members Ken charged the committee with having a draft at least by next years meeting.

Ken met with the SIS Council member Tim Coggins. Next year AALL will return to more traditional meetings starting on Sunday thru Wednesday. Sunday morning will primarily be for the SIS meetings. Afternoon will be for SIS programs and business meetings. The breakout session will be on Sunday afternoon. The section's business meeting will be Tuesday at 5 p.m. We want to have a breakfast for the SIS on Wed. at 7 a.m. with a speaker. This would be funded by the SIS and reservations will be required.

The Washington D.C. Program:

8 Program suggestions were made at the breakout session.

We have repeats from last year that we were told to resubmit.

Sheri Lewis - How to Cope without a Guru

Don Arndt - Security Matters - Filling Holes in Network Security (Judy & Mike)

Terry Cullen - Alphabet Soup - Sorting out Network Res...?

Part 2 - Jim Milles - Emerging Web Techniques

Genie Tyburski - workshop - How to Use Powerpoint Effectively

changed to add outside graphics expert - give effective elements of good design. June Liebert volunteered.

June & Mike - distance Education and Learning

Evy suggested David F. Nobel be asked to talk about digital diploma mills.

John Mayer is willing to do a program with futurist program ideas.

Pablo Molina will do his session on Retaining Technical Staff that was presented at CALI, Creating Ladders for Librarians.

Dominick suggested a sort of online poster session which should include shortcuts and tricks that people use in their libraries. Anyone who has developed a shortcut or has a tip on how to do something efficiently or creatively would submit ideas. The ideas would be presented in the session.

Tammy suggested Information Kisocks, which Ken named "You Are Here". Or URL Here...

Ken proposed - Serving the Blind in your library from a support point of view.

Lyo and Judy talked about Hein periodical archives. OCLC , meta tag workgroups

Sandy explained Hein's answers about newer indexing project.

Jim Milles and Valerie Lange discussed a session entitled "Journal of My First Year as an Electronic Services Librarian." It could be quite entertaining.

Darin suggested Scheduling and Implementation Of Instructional Technology in Law Schools.

Maureen is on the Education Committee.

In past years the Vice Chairman was responsible for the following year's program. Ken wants to change it so that he and Lyo will work together on the DC program and in January Lyo will begin working on Philly.

Jim suggested a workshop on Java scripting but it could be made into a distance education program via the Internet. 2-4 weeks in length, developed by experts, web list, chat rooms, etc. Curriculum could be 2 0r 3 courses online throughout the year. Perl, Java, XML, DHTML, etc.

Darin on development committee. John Haywood knows Perl, and could develop a real time course.

Mark said Darin has video working now and should show it off at next meeting. The URL to see his 6 second video is: http://www.usc.edu/dept/law-lib/computing/computing.html.

The last thing is a project proposed by Ken and Mary Grace Hune. The McCrate commission is doing a report on competency of computer skills in law students. Technological skills and competence of law students. We should work with AALL, ABA, AALS. Academic SIS wants to share it with us. More later about this project.

Ken asked for old business, there was none.

Ken recognized Sherri and Don for winning 1st place in the CALI competition. He also recognized Jim's program on Intranet launch as having won best technology track program from AALL.

New business:

Process by which we elect officers was questioned. Discussion followed. Ken will propose a change of the bylaws. He will propose a slate of officers appointed by a nominating committee which decides who's best. They nominate the slate. Election is held on the entire slate or any write in votes.

Sheri wants to propose expanding the executive board to include members at large. Discussion followed

Questions: how many at large members? 2 What are the terms of the members? 2 yrs. Staggered.

Mark reported on standards working group

open membership - be advocates for membership with just AV people

Suggestion - awards of $200 to best java script, perl script

Association wide- we standardize on Front Page.

Ken closed meeting at 3 p.m.