OFFICERS
Section 1. The officers
shall consist of a Chair, a Vice-Chair/Chair-Elect, a Secretary and
a Treasurer. Officers shall serve without compensation, but shall be
reimbursed for any approved or budgeted expenditures in the
discharge of their duties.
Section 2. Duties of
Officers
The Chair,
Vice-Chair/Chair-elect, Secretary and Treasurer shall perform the
duties usually pertaining to their respective offices, and such
other duties as may be assigned by the Executive Committee or the
membership.
Section 3.
Terms of Office
The Vice Chair/Chair-Elect
shall serve a two-year term, the first year as Vice Chair, and the
second year as Chair. A new Vice Chair/Chair-Elect shall be elected
each year. The Secretary and the Treasurer shall serve a two-year
term, and shall be elected every other year. The Members-At-Large
shall serve two-year terms, with the terms staggered so that one new
Member-At-Large assumes office each year. Officers shall serve until
the adjournment of the annual business meeting.
Section 4. Nominating
Committee
There shall be a
nominating committee appointed by the Executive Committee, to
consist of three (3) members, none of whom shall be a member of the
executive committee, and none of whom shall be a candidate for
office at the succeeding election. Each member of the committee
shall serve for a term of one year. The chair of the committee shall
be designated by the Executive Committee.
(a) The nominating
committee shall nominate at least one candidate for each office.
(b) All candidates must be members in good
standing of the Special Interest Section.
(c) Names of candidates,
together with their written acceptances, shall be presented by the
nominating committee to the Chair in sufficient time to enable the
Chair to inform the members of the nominations, by mail; this may be
done by announcement printed in a newsletter mailed to all members
of the Special Interest Section.
(d) Further nominations
may be made upon written petition of five (5) members. Such
petitions, with the written consent of the nominees, should be filed
with the Secretary, who prepares an official ballot, including
nominations by petition.
(e)
The Secretary shall send an electronic ballot to each member of the
Special Interest Section. Marked ballots shall be returned to the
secretary by a specified deadline. The candidates receiving the
largest number of votes shall be elected and shall be so reported at
the Special Interest Section's annual meeting. All candidates
shall be notified of the results of the election at the earliest
possible time.
(f) All of the above
procedures must be scheduled and executed so that elections are
completed at least two (2) months prior to the date of the AALL
annual meeting.
(g) In case of a tie vote,
a run-off election shall be held at the annual business meeting.
Run-off elections shall be by secret ballot. The ballots shall be
immediately counted and the candidate with the largest number of
votes declared elected.
(h) All vacancies in
offices shall be filled by the Executive Committee for an interim
term until the next regular election of officers, at which time said
vacancies shall be filled by election, except that the Vice
Chair/Chair-Elect shall automatically becomes Chair upon a vacancy
in such office and shall continue in that office until the
expiration of the term for which that person was originally elected
to serve as Chair.
Article V. MEETINGS
Section 1. Annual Meeting.
There shall be an annual
meeting of the Private Law Libraries/Special Interest
Section, preferably held in connection with, or during, the annual
meeting of the AALL.
Section 2. Quorum
A quorum for a business
meeting of the Private Law Libraries/Special Interest Section shall
consist of fifty (50) PLL/SIS members.
Article VI: EXECUTIVE COMMITTEE
There shall be an
Executive Committee consisting of the officers named above and
the immediate Past Chair.
Article VII: COMMITTEES
There shall be the
following established groups of the PLL/SIS: Corporate Law
Librarians, Independent Law Librarians, Records Management Law
Librarians and Technical Services Law Librarians. Each group shall
send a representative to the annual meetings of the PLL/SIS
Executive Committee. There shall be additional standing or special
committees as the Executive Committee shall create, or shall be
created by a majority vote of those present and voting on a written
resolution of the Section. Such resolutions must be presented to the
Secretary prior to the meeting.
Article VIII: PARLIAMENTARY AUTHORITY
Sturgis Standard Code
of Parliamentary Procedure,
in the latest edition, shall govern all deliberations of the PLL/SIS.
Article IX: AMENDMENTS
Section 1. These bylaws
may be amended by a majority of votes cast by an electronic ballot
conducted by the Secretary. Any amendment must be presented to the
AALL Bylaws Committee for review.
Section 2. Notice of proposed amendments shall be distributed
electronically and posted on the website to the Section's members,
or be published in the Section's newsletter, thirty (30) days in
advance of the meeting, or of the distribution of ballots.
Amended: May 7, 2005
