Technical Services SIS
2010 Annual Business Meeting
Sunday, July 11, 2010
Hyatt-Centennial Ballroom G
Call to Order and Verification of a Quorum
Chair Chris Long called the meeting to order at 5:35 p.m. Secretary/Treasurer Wendy Moore verified that we had a quorum of members present in order to conduct the meeting. There were 67 members present. The Annual Business Meeting quorum requirement is 30 members.
Approval of minutes of the Annual Business Meeting from July 26, 2009, Washington, DC
Alan Keely moved that the minutes from the July 26, 2009 Annual Business Meeting in Washington, D.C. be approved. The motion was seconded. The minutes were approved with a voice vote with no objections.
Secretary/Treasurer Report - Wendy Moore
Wendy Moore reported that the TS-SIS elections held in May saw 218 ballots returned for a participation rate of 33%, an increase over last year's election. She reported that our opening balance this fiscal year was $17,450.02 and that as of April 30 our balance was $19,040.18. However, our estimated balance as of June 30 is $16,121.50, with additional conference-related expenses anticipated. She noted that TS-SIS will close this year with a smaller balance than when we began, due to the TS-SIS Executive Board's decision to spend more of our funds on the membership. In addition to increasing the available funds for scholarships and providing breakfasts at early morning committee/roundtable meetings, TS-SIS along with OBS decided that it was in the best interest of our membership to pick up sponsorship of the AALL Representatives to ALA ALCTS/CC:DA, ALA ALCTS/SAC, and ALA MARBI following the AALL Executive Board's suspension of funding for AALL Representatives in March 2010.
Standing Committee Chair Reports
Acquisitions Standing Committee Report - Ajaye Bloomstone - Bloomstone reported that the revised AcqWeb was almost ready for content when it stalled again. The Acquisitions Committee has been cooperating with the ALL-SIS Collection Development Committee to create a single website related to collection development policies and available to members of both TS-SIS and ALL-SIS.
Cataloging and Classification Standing Committee Report - George Prager - Prager reported that the Cataloging and Classification Committee had a very active year. Its website has been redesigned to include more information. The Classification and Subject Cataloging Policy Advisory Working Group submitted their final Genre/Form List to the Library of Congress Policy and Standards Division in October 2009. The Task Group on Vendor-Supplied Bibliographic Records has produced a wiki to assist with the use of vendor-supplied bibliographic records.
Preservation Standing Committee Report - Marilyn Estes Estes noted that the Preservation Committee held a discussion about preserving library websites and had a speaker about LIPA. There are vacancies on two sub-committees for next year.
Serials Standing Committee Report - Shyama Agrawal Agrawal reported that the Exchange of Duplicates Program has been running with 37 libraries participating, netting TS-SIS $730 for awards and grants this year. The Serials Committee has also focused their work on promoting the Project COUNTER statistics standard with legal publishers.
Awards - Chris Long reported on behalf of Wendell Johnting
Marla Schwartz Grant recipient Amanda Quist was recognized. She used the grant to attend CONELL.
TS-SIS Educational Grants recipients were recognized. These grants were used in support of AALL Annual Meeting registration. The recipients were: Ajaye Bloomstone, Courtney Selby, and Amanda Quist.
Renee D. Chapman Memorial Award was presented to Carol Avery Nicholson in recognition of her thirty years as a technical services law librarian and her many contributions to TS-SIS. Margie Maes presented the award to Nicholson. Nicholson thanked Laura Gassaway for encouraging her to get involved with AALL and TS-SIS and thanked her library, the University of North Carolina at Chapel Hill, and her family for all of their support over the years. She jokingly noted, If you are a friend of mine, then you have probably been volunteered for a committee! and she concluded by encouraging everyone to go to all of the TS-SIS programs and committee meetings.
A Certificate of Appreciation from TS-SIS was presented to Marie Whited in recognition of her being honored as this year's AALL Marian Gould Gallagher Distinguished Service Award recipient and for her many contributions to TS-SIS over her career. Whited will be retiring from the Law Library of Congress at the end of the year. She thanked TS-SIS members for all of the fun she has had over the years.
TSLL Report - Virginia Bryant
Virginia Bryant reported that TSLL produced four issues this year, all of which were issued on time. TSLL columnists present were acknowledged for their contributions. She thanked the TSLL staff, Cindy May, Julie Stauffer, and Martin Wisneski, for their hard work. Bryant encouraged attendees to take a look at the new and improved TechScans, http://www.tslltechscans.blogspot.com/, which is available via RSS and she acknowledged the TechScans contributors present. She acknowledged the special article authors for their contributions this year. She noted that back issues of TSLL are available on HeinOnline and that in the near future Hein will be undertaking a detailed indexing of those issues, which will greatly improve searching.
Chair's Report - Chris Long
Chris Long noted that there is a detailed version of his annual Chair's Report on the TS-SIS website, along with written reports from all of the TS Executive Board positions. Long thanked Martin Wisneski for the speed and accuracy with which he maintains the TS-SIS website. He reported that the Alphabet Soup Reception held on Saturday evening was successful and that its long-time sponsor, Innovative Interfaces, Inc., was pleased with the event. Long encouraged attendees to stop by the TS-SIS table in the Exhibit Hall to participate in the silent auction to raise funds for the Marla Schwartz Grant and thanked silent auction organizer Katrina Piechnik. Long thanked this year's Education Committee and its Chair, Carol Nicholson, for the excellent programming at this year's conference. He noted that for TS-SIS there were seven AMPC picks for our submissions, four TS-SIS sponsored programs, and one co-sponsored program. With all its programs and meetings, TS-SIS used every time slot available at this year's conference. Long noted the creation this year of the new TS-SIS administrative committee, Professional Development Committee, which will focus on providing continuing education opportunities for TS-SIS members outside the Annual Meeting. Long thanked the Executive Board members and their commitment this year to reinvest in our TS-SIS membership. He thanked everyone who served on a committee, volunteered, or helped out this year. He noted that the strength of TS-SIS is in the talent, energy, and capability of its members.
There was no old business discussed.
Passing of the gavel Chris Long thanked TS-SIS members for the opportunity to serve as Chair and noted that it has been one of the most rewarding experiences of his career. He introduced Pam Deemer as the new TS-SIS Chair and presented her with the TS-SIS meeting gavel.
Comments from the New Chair Pam Deemer presented Chris Long with a plaque and gift in recognition of his service as Chair and thanked him for his contributions to TS-SIS. She then thanked everyone who has volunteered their time with TS-SIS activities, especially those who ran for election. She noted some of the issues that TS-SIS will be focusing on this coming year: mining the results of our membership survey, preparing for RDA, supporting the problems of escalating price increases, and pushing for statistical accountability from our online resources.
Meeting adjourned at 6:12 p.m.
Respectfully submitted by,