Handbook
Executive Board: Cataloging and Classification Standing Committee Chair

Charge

The Cataloging and Classification Standing Committee's responsibility is to address issues concerning descriptive and subject cataloging and the classification of book and non-book materials.

Standing Committee Chair

The chair of the Cataloging and Classification Standing Committee serves a two-year term and is appointed by the TS-SIS Vice-Chair/Chair-Elect in consultation with the TS-SIS Executive Board in odd-numbered years.

The standing committee chair:

• Meeting attendance: Attends the TS-SIS Business Meeting and the incoming TS-SIS Executive Board meeting at the first AALL annual meeting after appointment. Attends the Business Meeting and both Board meetings the following year. Attends the outgoing Board meeting and the Business Meeting at the conclusion of the second year's term.
• Sets the agendas and presides over the standing committee meetings held during the AALL annual meeting.
• Serves as ex officio member of the TS-SIS Education Committee. Solicits and submits program and workshop ideas to the TS-SIS Education Committee for possible presentation at the AALL annual meeting, after discussion with committee members.
• Appoints members who have expressed a desire to join the committee.
• If additional members are needed, recruits from among TS-SIS members who might be interested in joining.
• Appoints committee members to moderate any roundtables related to the committee by November 1. (See "Roundtables" for more details.)
• Appoints subcommittees or working groups, as needed. At least one member of such a subcommittee or working group must also be a member of the standing committee.
• Communicates with committee members at least once during the year to keep them informed of the activity of the committee, its subcommittees and working groups.
• When relevant, reports on committee activities in TSLL or another AALL publication.
• Maintains committee files and documents, transferring these to the AALL Archives when appropriate.
• Submits written reports of the committee's activities to the TS-SIS Chair by June 15.
• Presents brief verbal summaries of these reports at TS-SIS Executive Board and business meetings.

Standing Committee Members

In general, members of standing committees are expected to:

• Read and respond to all communications from standing committee chair.
• Consider and volunteer for opportunities to lead or serve on roundtables, working groups, etc.
• Attend meeting of standing committee held during AALL annual meeting.
• Attend meeting of roundtables, working groups, etc. held during AALL annual meeting.

Policy Statements

When there is a need for a policy decision or position statement related to cataloging and/or classification, the chair of the TS-SIS Cataloging and Classification Standing Committee is responsible for handling these matters in accord with the "Cataloging and Classification Standing Committee Policy Statement (Adopted by AALL in 1982)

Cataloging and Classification Standing Committee Policy Statement

1. When there is a need for a policy decision or position statement related to cataloging, the question should be referred to the chair of the TS-SIS Cataloging and Classification Committee. The question could come from one of the AALL representatives to outside organizations, from another organization, from the AALL Executive Board, etc.
2. The chair of the Cataloging and Classification Committee, in consultation with its members, will decide whether or not a formal policy is necessary. In some cases, the committee might decide that a representative to an external group may be given the right to make statements on behalf of law catalogers or TS-SIS on the basis of some broad policy stand previously issued. The representative will be charged with reporting statements and asking for comments on them.
3. If no formal statement is deemed necessary, the chair and members of the Cataloging and Classification Committee shall come to an agreement on the question and inform the person or organization requesting the response. Such responses should be reported as outlined in 4g below.
4. If a formal organizational response is deemed necessary, the following procedure should be used.
   1. The chair of the Cataloging and Classification Committee shall prepare a report on the question.
   2. The report shall be circulated to the members of the Cataloging and Classification Committee for consideration. Committee members shall be asked to comment, and to vote if necessary. If any of the representatives to outside organizations for which TS-SIS has oversight are not members of the committee, they should also be polled. A copy of the report should be sent to the TS-SIS liaison to the AALL Executive Board for information and comment.
   3. The chair shall, in consultation with the committee's members, prepare a draft policy statement based on the information gained from the above process.
   4. This draft policy statement shall be published in TSLL and AALL's newsletter. Explanatory material should be included as necessary, and comments requested.
   5. A final policy statement proposal shall then be presented to the AALL Executive Board along with a "legislative history" of the procedure followed. All necessary documentation should be included.
   6. The AALL Executive Board, following its procedures, shall decide the question. If necessary, the question can be returned to the Cataloging and Classification Committee for modification, reconsideration, etc.
   7. After approval by the AALL Executive Board, the policy statement shall be disseminated as deemed necessary. In most cases, this will mean notifying the person or organization requesting the information, notifying the appropriate ALA committee, notifying the appropriate Library of Congress unit, and publishing the statement in TSLL and in AALL's newsletter.

Approved by AALL Executive Board, 1982

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Revised: July 2011.
URL: http://www.aallnet.org/sis/tssis/handbook/board/catalogingchair.htm